procurement and supply chain officer
De-point Procurement Consultants Limited (A third party agent for Public Procurement and Disposal of
Total years of experience :10 years, 2 Months
• Procurement preparation and planning:
1. Prepare and issue of procurement and disposal documents
2. Prepare procurement plans so as to prevent unnecessary expenditures
3. Prepare both procurement and disposal Contracts after the Evaluation Report has been approved by the Contracts Committee
4. Prepare Public Procurement Forms to ensure smooth and acceptable proceedings of the procurement process
5. Reviews planned orders, prepare requisitions for items to be purchased
6. Maintain continued working relationship with local suppliers.
7. Regularly consult with other government organizations and private sectors to identify new potential suppliers that have been added to the list of prequalified suppliers
8. Develop relationships so as to negotiate better terms of payment and delivery whenever possible.
9. Prepare accurate monthly procurement and disposal reports for financial analysis
10. Ensure all procurement is done efficiently according to Public Procurement and Disposal of Public Assets Act and Regulations.
11. Ensure all procurement actions are governed by the highest standards of ethics, personal and business conduct as stipulated by the authority and procurement manuals.
• Asset management:
1. Carry out physical stock counts for all assets.
2. Update stock registers incase of new purchases/ stock.
3. Receive, register and store procured items for the company in an efficient and accountable manner
• Financial and records management:
1. Prepare Vouchers for the expenditures incurred so as to maintain proper accounting and control safeguards for all transactions of the petty cash
2. Identify opportunities and implement actions to achieve efficiencies so as to achieve value for money.
3. Transmit and prioritize approved purchase orders and supporting documents to suppliers
4. Receive Procurement and disposal bids
5. Ensures all government dues are paid on time such as duty fees, Value Added Tax and many other payment obligations.
6. Ensure record of bidders / providers is maintained using various forms such as form 8 provided in accordance to the Public Procurement and disposal of Public Assets Act and Regulations
7. Ensure proper filling of documents for record keeping and auditing and maintain orderly files on active orders and post activities such as change notices.
8. Maintain approved preferred supplier list with updated information on pricing of goods and services.
9. Generate and bind evaluation reports for various procurements.
10. Prepare accurate monthly procurement and disposal reports for financial analysis
• Post-Awards:
1. Carry out post-award administration (contract monitoring and evaluation) to ensure timely and accurate deliveries and processes by suppliers.
• Communication, coordination and other duties:
1. Provide details of assets and equipment procured that is to say type, quantity, supplier and price.
2. Follow up with finance team to ensure timely payments as per contracts and purchase orders
3. Assist in delivery of all communications in and out of the office from and to clients and suppliers.
• Other procurement related activities:
1. Evaluate bids so as to attain the best evaluated bidder.
2. contract performance and management
3. carry out due diligence to ensure availability of required stock and capability by providers in terms of resources.
4. Carry out due diligence activities to ensure effectiveness and capability of providers
5. Issue Standard Bidding Documents to prequalified and invited bidders.
6. Deliver evaluation reports to clients for approval.
7. Participate in bid opening meetings.
8. Participate in procurement negotiations with suppliers
9. Front desk management.