HR Generalist Officer- Centre of Excellence, Dubai, Global Functions
Future Pipe Industries Group
Total years of experience :15 years, 4 Months
-Directly Reporting to Senior Vice President- Global Human Resources
❖ Responsible for communicating and following up on actions that come out of team meeting and
calls.
❖ Provides generalist support to the Senior Vice President of Global HR on a wide range of HR
issues that occur.
❖ Provides support in organization of training events.
❖ Implements modification to the Company’s PMDP (Performance Management Development and
Planning) system.
❖ Produces reports and analyses on performance ratings.
❖ Provides support to implement e-learning modules.
❖ Responsible for collating and finalizing the Global monthly HR report.
❖ Produces ad-hoc reports as and when required.
❖ Works on specific projects as and when required.
-Business Partnering and Employee Relations
❖ Arrangement of new employees’ on boarding formalities.
❖ Working closely with the company PRO’s for visa purposes.
❖ Issuance of employee ID and enrolment of newly hired employee in the corporate time and
attendance system as well as to HRMS (Human Resources Management System)
❖ Organize new employee Induction plan.
❖ Monitor probationary period and extensions.
❖ Monitor Daily attendance report for all the employees.
❖ Update employee’s annual leaves, sick leaves, emergency leave and unpaid leaves.
❖ Generate monthly attendance report.
❖ Send missing swipe report, lateness report and less than 8 hours duty report to the concerned
individual and take necessary approval.
❖ Assist in the employee data analysis related to compensation and benefits that may require from
time to time.
❖ Verify and process employee and dependents Annual Ticket allowances.
❖ Process employee’s request for Cash or Salary advance.
❖ Process Salary Certificate or Salary Transfer Letter
❖ Process Employment Certificate
❖ Process Employee’s letter to immigration for Visa applications.
❖ Process vouchers for payroll addition and deduction.
❖ Involve in formulating and reviewing the company policies and procedures.
❖ Implement and provide guidance and clarity on the Policies.
❖ Ensure compliance of all units to the group compensation and benefits scheme.
❖ Work closely with the HR and Administration teams within each Business Unit to achieve
deliverables of the HR projects
❖ In conjunction with Management Team, ensure all promotion & salary adjustments are
implemented in accordance with Company policy
❖ Keep and maintain employees filing system.
❖ Prepare monthly Headcount Report, Dashboard Report, Quarterly Turnover Report and other
payroll related reports.
❖ Coordinate with the existing health insurance brokers in relation to employee’s medical
reimbursement claims and make necessary follow-ups to ensure speed processing of claim
settlement
❖ Coordinate with the insurance provider for on-time insurance enrolment, deletion or renewal
and provide accurate list of member inclusion to avoid any penalties
❖ Prepare Employment Contract for all the Employees, Consultant, Executive and non-Executive.
❖ Assist in the Performance Management and Development Process (PMDP).
❖ Ensure the completion of the exit requirement formalities for resigned and terminated employees
such as exit interview, clearance and handover, final settlement calculations and repatriation.
-Global Talent Acquisition
❖ Ensure that ATR (Application to Recruit) has the required approval before initiating the search.
❖ Interfaces with the Hiring Managers and GTA Specialist to understand basic requirement of the
job vacancy.
❖ Utilizes online social and professional networking sites to connect with the potential passive
candidates.
❖ Posting the vacancies on career portal, LinkedIn and jobsites specific in each country (JobStreet
in Indonesia, Naukrigulf and Bayt in GCC and Naukri in India.
❖ Sourcing CVs, initial screening via telephonic interview and presenting prequalified short listed
candidates to local business partners and hiring managers.
(Please refer to CV for more information)
Directly reporting to Virtual Manager, Sales Manager and Office Manager.
❖ Responsible for a number of important things that keep the floor in first class conditions and tip
top operating order for both Servcorp and our clients.
❖ Monitor Boardroom, Meeting Room, Day Suite and videoconferencing bookings via Servcorp
Online through (OTTIS- One Totally International Integrated System) for clients on request.
Ensure set up prior to arrival of client.
❖ Full control of incoming and outgoing documents.
❖ Coordinate with the entire team member for daily distribution of incoming correspondence.
❖ Maintain clarity and precision in all transactions with regards to the outgoing documents.
❖ Transmits in writing all outgoing plans, letters and documents.
❖ Prepare various types of documents such as Purchase Order, Quotations and Invoice, Monthly
Call on Charge Report, Delivery Monitoring Sheet and Expense Summary Report.
❖ Prepare travel document such as booking of tickets, hotels and other necessary travel
arrangements.
❖ Process client visas and other errands as required.
❖ Responsible for stationery order when stocks are low.
❖ Sort all Virtual Office mail daily (around 900 clients)
❖ Accompany the Manager on minimum one daily walk and take note of tasks to be fixed / improve
to maintain Servcorp standards. Aim to correct by the end of the day.
❖ Provide great customer service, exceed the client’s expectation - efficient, accurate and helpful.
Assist clients with general requirements, secretarial or general administrative work requested by
clients.
❖ Organizing security passes, office keys and keeping record up-to-date.
❖ Handling client and guest queries professionally and keeping the Manager informed
❖ Responsible for end of month collation of figures as allocated by Manager.
❖ Acts as data entry by putting and updating important data in the system, such as annual leave,
sick leave and emergency leave.
❖ Prepare and dispatch transfer of stocks for outlet store using Re-intelligence and Excel.
❖ Preparation and sending of correspondence. Binding, filing, opening and distributing mail.
❖ Light accounting paper work such as sorting out invoices, sales figures and expense receipts.
❖ Independently handle office clerical duties like cash reimbursement, petty cash replenishment,
stationary request and other related duties.
❖ Monitoring of Daily and monthly sales and stocks level per shop, and transfer order
received/send per week.