Internship
Islamic Development Bank
Total years of experience :47 years, 6 Months
YP Program,
which entailed:
Assessment of needs for interns, planning for annual intakes (both round the year and during summer), developing annual budget projections, and announcing the summer program
Reviewing applications and agreeing selections with host departments within
the established criteria and guidelines
Implementing the program within available budget allocation ensuring annual intakes don’t exceed the approved ceiling
Ensuring necessary access control, needed logistic support and provision of evaluation/progress reports and completion certificates for interns,
Correspondence with universities, students and Bank Departments
Preparing annual report for Management review
Reporting to the
Maintaining accurate & current computerized contact data and preparing guest lists accordingly and accommodating any last-minute changes to the guest list
Preparing and issuing/delivering invitations for the annual 4th of July celebration to 1000+ guests (political, business, security and other contacts of the Embassy) and forother scheduled events of the Embassy
Taking calls from invited guests and keeping Front Office informed accordingly
Planning, organizing and executing daily activities from receipt of purchase requisitions,
Locating appropriate sources and developing price and other information, evaluation of bids and placing of orders to following up on orders placed;
Daily correspondence via cables/telexes with the State Department and vendors on procurement matters as well as to answer vendors’ queries regarding payment of invoices;
Identifying unused funds obligated against procurement actions for recycling into the purchase of other items.
Supervision and evaluation of 5 local procurement staff.
Review/distribution of incoming office mail/telexes, etc., despatching outgoing mail, and drafting regular correspondence with PMT and plant personnel, records on administrative matters, time-keeping, promotions, transfers, separation, repat. vacations, OJT for shift crew
Maintaining in a current disposition all relevant ARAMCO manuals and regulations;
Management of office supplies, furniture and machines
All paperwork concerning housing accommodation and food for shift crew, and contractor and PMT personnel on the ACP
Collecting statistical data/narrative inputs and preparing reports for management review/update on oil production, manpower, support services, and status of facilities under construction
Verifying needs for staff/contractors’ access to remote/restricted areas, liaising with industrial security for issuance/replacement of staff and contractor ID badges and necessary paper work in this regard
Studying requests and preparing justification for dedicated company U- (self) drive vehicles for full-time use;
Drawing up logistic support plan for senior management visits/meetings, other events such as safety/service award presentation, etc. and coordinating/following up with concerned individuals/offices about needed logistic support. and carrying out necessary paperwork
Scheduling and attending weekly meetings/conferences and minuting all important issues discussed and decisions reached
Reservation for flight on Company aircraft and radio contact with pilots:
Manifesting crew and management personnel for flight on company aircraft i.e. helicopter and fixed wing between on-shore and off-shore locations, meeting helicopters to receive incoming personnel, supplies and equipment and to dispatch returning crew and visitors to the beach
Radio contact with Security and helicopter pilots to keep abreast of security andweather conditions affecting the ferrying of crew, contractor personnel, supplies/equipment etc. between the beach and offshore locations;
to senior purchasing professionals:
Review of purchase requisitions and developing lists of vendors and RFQs to solicit bids from sources locally and worldwide through
Secretarial-Administrative tasks - Preparing sales reports/statements, memos, letters, etc. to field forces and others and maintaining attendance and leave records for remuneration of the sales force
Government of the People’s Republic of Bangladesh
Secretarial/administrativeduties - screening office mail and ensuring timely review/action and distribution and dispatch of outgoing mail, preparing all types of correspondence, maintaining appointment calendars and scheduling meetings, arrangement of logistic support for travel/visit, events, etc., preparing from transcripts court judgments/legal documents and maintaining attendance and leave records for employee payroll
Humanities Group. Subjects studied: English, Economics,
Humanities Group. Subjects studied: English, Economics,
Humanities Group. Subjects studied: English, Economics,
Humanities Group. Subjects studied: English, Economics,
Humanities Group. Subjects studied: English, Economics,