Material Expediting Section Head
Sadara Chemicals Company
Total des années d'expérience :11 years, 11 Mois
·Reached as low as 1% in expediting all import orders
·Automation of Expediting activity to save manpower and faster in deliveries
·Responsible for initiating OS&ID
·Responsible for assisting department co-workers with problems, issues and questions
·Responsible for ensuring highest quality and accuracy of document processing
·Responsible for customer satisfaction and customer retention by implementing effective
service capabilities
·Responsible for general compliance with all trading countries/partners (Rules &
Documentation)
·Ensure proper training and education of the department staff and provide satisfactory
cross-training.
·Responsible for informing management of progress and requirements of the department
·Assists the day-to-day operations of the import department to ensure that customer
requirements are met
·Ensures that information between customer service document processing grouper and
customers flows efficiently and accurately
·Responsible for communicating information and instructions to/from vendors
·Manage the workload to ensure timely customs clearances.
·Work with customers to improve processes through automation
·Evaluate staff performance on a regular basis and annually through the performance
appraisal process
·Increase competency level of all import personnel to ensure quality, compliance and
outstanding customer service is provided
·Ensure the timely processing of transactions by establishing specific audit criteria and
measurement reports
·Other duties as assigned by management
-Responsible for managing commercial terms of freight
-Demurrage management
-Responsible for initiating OS&ID
-Responsible for assisting department co-workers with problems, issues and questions
-Responsible for ensuring highest quality and accuracy of document processing
-Responsible for customer satisfaction and customer retention by implementing effective service capabilities
- Responsible for general compliance with all trading countries/partners (Rules & Documentation)
-Ensure proper training and education of the department staff and povide adequate cross-training.
-Responsible for informing management of progress and requirements of the department
-Assists the day-to-day operations of the import department to ensure that customer requirements are met
-Ensures that information between customer service document processing grouper and customers flows efficiently and accurately
-Responsible for communicating information and instructions to/from vendors
-Manage the workload to ensure timely customs clearances.
-Work with customers to improve processes through automation
-Evaluate staff performance on a regular basis and annually through the performance appraisal process
- Increase competency level of all import personnel to ensure quality, compliance and outstanding customer service is provided
-Ensure the timely processing of transactions by establishing specific audit criteria and measurement reports
-Other duties as assigned by management
-Manage the Imports materials from all over the world.
-Distribute the Cargo, Material Arrival Notice, and relevant Packing List to the concerned category Subcontractor Material Controller as Advance Information.
-Cargo/Material Arrival notice of Major Equipment’s submission to Project Management Consultant.
-Customs Clearance for Importation-Preparation of required document for local customs clearance, include transportation, of material from and port or local vendor to site delivery.
-Prepare delivery report per shipment, once arrived material becomes ready for inspection.
-Team Supervision and Work Coordination With Other Departments.
-Work in SAP to view and update arrived shipments.
-Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment: Compares identifying information and counts, weighs, or measures items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.
-Determines method of shipment, utilizing knowledge of shipping procedures, routes, and rates.
-Contact suppliers to verify shipment details.
-Negotiates delivery dates with vendors by either pushing or pulling in orders based on project requirements.
-Monitor open purchase orders
-Expedite and reschedule to meet customer requirements
-Ensure all departments are advised daily on order status to facilitate scheduling to meet customer demands
-Follow up…
*Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
*Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
*Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
*Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
*Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
*Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
*Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
*Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
*Contributes to team effort by accomplishing related results as needed.