Technical Assistant/Document Controller
Abu Dhabi Distribution Company
Total des années d'expérience :22 years, 6 Mois
• Working in EDMS (Enterprise Document Management System) based on Microsoft SharePoint Server.
• Perform document control duties, which includes; Registering all the incoming and outgoing Correspondance, transmitting drawings and documents and other related documents from consultants/contractors and other departments to the concerned staff.
• Maintain an up-to-date SharePoint for the department to maintain a track of information required to support activities.
• Receiving all documents and drawings such as Master Plan, Preliminary Design and Detailed Design and distribute to the concerned section/staff for study/review and keep the documents as per Project Code.
• File / store electronically of the incoming and outgoing mail as per the file Management procedure set up in AMD.
• Generating the document progress reports from SharePoint, Tracking the pending documents through weekly progress report and notifying the concerned staff for tacking the appropriate action on the pending documents.
• Provide copies of the latest ADDC Specifications and standard drawings to the Consultants/contractors/ Vendors as per instruction from Head of Section.
• Receiving the material submittals and handing over of completed material submittals to Customers and maintaining records of all completed submissions. All submittal softcopies are Keep in the server and distribute to the concerned whenever required for reference.
• Responsible for managing the department emails, queries and distributing to the concerned personnel for their information.
• Maintain an up-to-date department organization chart
• Coordinate with department staff and maintain up-to-date annual leave/ training plan to ensure there is no overlapping on staff schedule.
• Assisting in the Director’s office mail flow process, keeping track of all Directorate mail, filing electronically and hard copies when required.
• Performing any other similar or related duties as and when assigned by the Manager/Director.
Registering the incoming and out outgoing documents for controlling their tractability and filing.
Responsible for receiving and logging of various documents from vendors.
Handling appointments and arranging meetings for the department manager.
Keeping correspondence with all the departments.
Preparing request for quotation and purchase orders.
Maintain and up to date records of all sections individually.
Maintain hard copies of all technical records, data sheets, vendor data and text book.
Worked as an office assistance to manage the administration.
Assisting with manager’s routine queries and with professional manner.
Preparing department organization chart and job description.
Filing and record keeping of various documents for Department manager
Create, maintain & control of Invoices, Purchase order and Purchase requisition
Arranging tools and equipment to the site and communicate to the team members regarding the job description
Dealing with courier and Dispatch section
Handle all type of office routine jobs prepared letters faxes memos of internal depts. Maintained filling system.
Maintain list of all available documents, equipment files and drawings. Make Controls document storing to, and retrieval from, the retention center according to departmental guidelines.
Tended time personal traits include being presentable, well organized with good follow up honest and ability to get along with a team and good to handle confidential matter.
Keeping correspondence with all the departments and making of schedules and arranging the meeting with one department to another as per Managers Instructions.
Overall responsible for Computer Hard Ware and Software
Assembling, Installation, maintenance and troubleshooting of Computer Hardware
Installation of all types of Software and Hardware
Prepare backup schedules
Take backup weekly
Prepare all invoices, prepare payroll as per the company policy.
Performing all administrative and Secretarial functions for the company
Prepare Delivery note for the equipment
Maintain all kinds of documents and file systematically to keep it's confidentially and retain easier for reference.
Review documents before manager’s approval
Preparing purchase orders, quotations and invoices
Administer the company, s documents system
Prepare Documents for Equipment’s Insurance, TUV Certification and its correspondence .
Receive and issuing purchase orders
Prepare Invoice and Payment followings
Prepare Equipment’s status Register
Maintaining files & confidential documentation
Necessary communication and coordination with concern departments to process their requirements on time
Organize copying of documents for distribution
To prepare monitor index for all documents
Prepare Documents for Employees ID renewal
Prepare Invoices and Payment follow up.
Maintaining files & confidential documentation
Necessary communication and coordination with concern departments to process their requirements on time
Organize copying of documents for distribution
To prepare monitor index for all documents
Prepare Documents for Employees ID renewal
Prepare Invoices and Payment follow up.
Assembling, Maintenance and trouble shooting of Computer
Installation of Operating System and Other Software
Installing Computer peripherals like Printer, Scanner, Camera Etc
LAN configuration and Cabling
Configure outlook
Customer support
Installation and Trouble shouting Wireless LAN
Installation and configuring Active Directory
Configure Mail server, File Server Etc
Persuing MCSA through CMS Computer Institute Trivandrum. MCP ID :7503504
Persued CCNA(Cisco Certified Network Administrator) through CMS Computer institute Trivandrum.
Completed a course on Computer Networking in 2001 may through Continuing Engineering Education Programme conducted at College Of Engineering Thiruvananthapuram
Passed The training course on Computer Hardware And Maintenance in 2001 with distinction through Kerala State Audio Visual And Reprographic Centre
Passed B. A. Economics in April 2000 with 48% marks through Govt College Attingal, Kerala University.