Research Assistant
Procter & Gamble
Total years of experience :22 years, 4 Months
Follow up on business requirements and coordinating with suppliers & research agencies for quotes, timelines, setups, negotiating prices for each project
Reviewing research questionnaires and moderator’s discussion guides.
Working closely with Field agency to ensure the successful execution of the fieldwork, survey and moderation.
Attending research, analyze trends & insights, and develop business oriented reports and actionable recommendations to the team.
Supporting other research managers to get the budget approvals, POs, etc. needed to begin a project.
In-charge of following up with research agencies for proper Invoicing and closing for all completed projects for UAE, Saudi & Pakistan regions.
I. Research Assistant
• Follow up on business requirements and coordinating with suppliers & research agencies for quotes, timelines, setups, negotiating prices for each project
• Reviewing research questionnaires and moderator’s discussion guides.
• Working closely with Field agency to ensure the successful execution of the fieldwork, survey and moderation.
• Attending research, analyze trends & insights, and develop business oriented reports and actionable recommendations to the team.
• Supporting other research managers to get the budget approvals, POs, etc. needed to begin a project.
• In-charge of following up with research agencies for proper Invoicing and closing for all completed projects for UAE, Saudi & Pakistan regions.
II. Administrative Assistant
• Communicating and meeting with suppliers & research agencies for team requirements/projects.
• Reviews and tracks departmental budget (including research budget)
• Provide administrative support for team.
• Maintaining employee annual leave register.
• Reporting to Associate Director and maintaining his daily agenda, scheduling meetings and providing administrative support.
• Organizing team events, meetings and trainings.
• Helps with preparation of department publications
• Prepares and reviews agenda materials for meetings
• Arranging travel & hotel bookings and Visa for business trips
• Handling emails, filing, courier, expense claims, phone calls, phone bills, etc.
• Have additional duty as part of Fire Safety and First Aid team for the office.
Responsible for all incoming and outgoing correspondences.
Answering & making phone calls.
Data entry for all the required information.
Issuing POs, handling Invoices and payments.
Keeping track of the Department’s Budget expenses and accounting.
Responsible for Filling system & document arrangement.
Maintenance of Employees’ Attendance Register,
Travel and Hotel bookings,
Arranging meetings and Events on behalf of the dept.
Purchase e.g. stationery, refreshment, office equipments etc.
Greet and assist clients visiting the office
Answer phone calls.
Arranging flight & hotel bookings.
Handling all incoming and outgoing correspondence and documentation.
Issuing and renewing Service Contracts
Issuing receipts, invoices and payments
To support and coordinate with Service engineers.
Dispatch parcels and documents with different courier services and keep recording all inward & outward shipments within office
ACHEIVEMENTS:
Organized and successfully delivered various Awards and Training Events in and outside the country
Simplified bill payment and reported errors in the system.
Speedup the routines of administration and made the filing system more efficient
Reviewed and negotiated suppliers & research agency cost quotes and saved departmental budget
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courses: Office Secretarial Course, Nadia's Training Institute, UAE 2002