Operations Officer
United Nations Development programme
مجموع سنوات الخبرة :15 years, 7 أشهر
Managing in compliance with UNDP financial rules and regulations as well as specific fund/donor requirements and procurement
Provide Financial support to the project in line with UNDP procedures
Provides effective support to implementation of elections projects, focusing on but not limited to the achievement of the following results:
- Prepare the project’s or programs’ financial statements and budgets including the costs and expenditures.
- Participate as an active role in the project execution including project close out.
- Prepare initial projects’ requirements of recruitment of resources.
- Plan, prepare, and analyze documents
Providing administrative support to project implementation, including:
- Provide administrative support to ensure the accuracy and consistency of the delivery.
- Compile, copy, sort, and file record of office activities, business transactions, and other activities.
- Controlling of the supporting documents for payments, review of NEX projects Financial Reports (Face Form).
- Maintaining the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; initiation of e-requisitions, as required;
- Organizing and preparing of minutes of meetings/events and drafting correspondence with executing partners. Projects teams, and programme as requested by the supervisor.
- Providing logistical support to national and international consultants recruited by the project.
- Providing interpretation in meeting and written translation.
- Maintaining records of project resources including non-expandable assets
- Supporting the manager in financial, office management and procedures
- Makes wire transfers and reconciles monthly bank statements
- Assist the accounting and financial experts in budgetary and accounting policies
- Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
- Coordinating the administrative requirements for purchasing, vendor invoicing, and contractor bidding to meet procedural requirements and policies, including but not limited to competitive quoting, contractor insurance coverage, correct pricing, taxability and other related issues
- Working with the Maintenance Department to track and monitor storeroom inventory and assist with yearly storeroom inventory
- Maintaining open and closed vendor and purchasing files, including purchase requisitions, purchase orders, receiving reports, quotes and other procurement documentation
- Matching receiving reports, invoices and purchase orders for accuracy and completeness
- Input information into the Computerized Maintenance Management System
- Preparing and process workflows to maintain vendor files
- Preparing financial and cost reports as required
- Maintaining inventory of all office supplies
- Explain billing invoices and accounting policies to staff, vendors and clients.
- Interact with internal and external auditors in completing audits
- Providing general office administrative services including telephone coverage - document preparation and distribution, greeting visitors, etc
- Input payroll time sheets and prepare monthly labor billing
- Support employee benefit and payroll requests
- Coordinate meetings and events
- Assets inventories to all houses chancery, and stores, Timely updates of inventories, Accurate numbered inventories, accurate inventory format according to Head Office Requirements.
- Performing other duties as requested
Following up the payments deadlines with the vendors
- Analyzing agreements to support decisions taking from higher management
- Organizing purchase payments through Quick Box (software for accounting purposes)
- Responsible for all documents related for the payments as well as agreements
- Tracking transportation issues and petty cash with Injaz’s Branches
- Analyzing critical expenses for Injaz’s pupils
- Handling Injaz’s events, Job Fair and Leadership Competition
MBA concentration Finance
Accounting