Saeeda Ahmed

Purchasing Officer at Ambulatory Healthcare Services

• United Arab Emirates - Abu Dhabi
• My current job since May 2009

• Handling Requests:
 Issue requisitions for items to be purchased
 Process requisitions
 Issue RFQ’s
 Purchase all types of requirements (Goods/Services)
 Issue Blanket Agreements using (Oracle System)
• Handling Tenders & Auctions:
 Process tender requests
 Issue Public/Limited Tenders & Public Auctions
 Highlight inaccuracies & potential corrective actions in RFP Documents
 Coordinating the flow of information between end-users and potential bidders
 Handling the Bids Submission and Opening
 Coordination between the evaluation committee and concerned personnel & Bidders.
 Attending the Evaluation Meeting/s and ensure the policies & procedures are being followed
 Following up with companies to recover non-collected Financial Offers & Bid Bonds
• Coordinating with material management team for the forecasting and stock level monitoring.
• Evaluating Quotations based on Price and Technical Criteria.
• Issuing Purchase Orders and Blanket Releases.
• Following up with suppliers’ logistics team for the delivery of requirements and Urgent delivery.
• Verifying and approving invoices from suppliers and forwarding them to Finance Department for payment.
• Assuring that the corporate purchasing policies and procedures are being followed by verifying the documented files and documents.
• Arrange meetings with the suppliers' management to understand and discuss various aspects of business and develop effective relationships.
• Negotiating with suppliers to provide FOC items or services
• Monitoring & Evaluating Supplier Performance
• Preparing Purchasing Map Process
• Prepare purchasing performance survey for suppliers & end-users
• Preparing supplier registration process
• Issue Clearance & Declaration Letters