HR Coordinator
M.H. Alshaya
Total years of experience :17 years, 7 Months
Running Disciplinary investigations.
Preparing quarterly salary adjustments and promotions.
Translating queries and disciplinary sheets into Arabic.
Issuing and managing MRFs (Manpower Requisition Form) - twice per month.
Handling Performance Appraisals for all employees.
Handling employees’ queries and complaints.
New joiners’ orientations.
New joiners job descriptions session.
Training courses for employees.
Recruiting and Staffing for The Kuwaiti Graduates Program and Summer Students.
Preparing new joiners Contracts.
Preparing Press Events
Preparing the Summer Student Programs.
Daily HR usual work and task.
Conducting Exit Interview (Middle East).
Store visits.
Conducting Training for Junior HR employees for the middle east (including travelling to Middle east to conduct the trainings)
From August 2011 to Date : supporting Leisure & Entertainment Division for the new project KidZania as Project Coordinator
KidZania Responsibilities :
Coordination between all concerned divisions (Property, Finance, IT, HR)
Prepare Sponsorship presentations
Briefing suppliers and following up with them regarding the required work.
Visiting KidZania site and shoot photos for the property report.
Involved in the job descriptions and recruiting for KidZania
Coordination between KidZania Kuwait and the Host Brand in Mexico
Prepare trainings for the new joiners to be conducted in Kuwait and in Mexico
Prepare monthly status report for the CEO presented by the Vice President
Conducting weekly conference call between KidZania Kuwait, Mexico and UAE
Recruiting and staffing.
Performance Management.
Organization development.
Employee orientation, development and training.
Policy development and documentation.
Employee relations
Manage correspondences in both languages (Arabic, English)
Handle Company Agenda and plans.
Coordination between all company departments.
Work on presentations.
Dealing with company financials.
Prepare Clients invoices.
Payroll
Arrange plans which meet the client’s needs.
Train beginners to be Mystery shoppers.
Follow up rotations with actual achievements and client’s deadline.
Work on and present monthly presentations for the clients.
Prepare monthly reports for the clients.
Quality assurance to meet client’s criteria.
Identify and develop relationships with Clients and Customers
Prepare client’s invoices and shoppers’ payment.
Type correspondence, and provide typing support in Arabic & English language to the staff as required.
Write basic correspondence upon request.
Manage and maintain Managers' schedules.
Handle travel arrangements on occasions (flight booking, hotel reservation, and airport transfer).
Prepare agendas and make arrangements for the meetings.
Maintain Director’s and general office filing, including daily follow-up files.
Complete follow up necessary to ensure that manager's requests for information / action are met.
Send & distribute outgoing / incoming faxes and emails as required.
Contact office equipment suppliers when repair or additional maintenance is required
Provide interpretation English-Arabic - English during work meetings.
