Office Manager
Talaat Mostafa Group Holding
Total years of experience :27 years, 8 Months
• Coordination of the secretarial, general administrative tasks, Assistance with the coordination, budgeting and procurement of office supplies and equipment. Responsible for the office’s inventory. Organization (logistics) of all meetings and travel arrangements.
• Ensuring a consistent commitment to business excellence and continuous improvement in strategic planning activities and day-to-day operations.
• Following up the execution of delegated operational tasks with the various departments concerned Hotel Dept, Financial Control Dept, Information Technology Dept, Investor Relations Dept).
• Following up on the accomplishment of special operational projects assigned.
• Authorized to handle Executive Office related/addressed aspects/issues independently.
• Organize all the accommodations, ticketing, & conferences registrations for our attendees to the Investor Conferences & organize the One on One Meetings of: (EFG Hermes, HSBC, CI Capital, Beltone, HC, JPMorgan ...).
• Handling all related administration work for the Chairman.
• Managing the Chairman's ingoing and outgoing communications.
• Attending and preparing meeting minutes.
• Coordinating communication between the Chairman and the Departments heads.
• Setting up and coordinating meetings and conferences.
• Handling and arranging all travel arrangements.
• Maintaining the Chairman's calendars.
• Maintaining sufficient office supplies/ equipment.
• Bookkeeping.
• Handling all secretarial duties of the Sales Department.
• Handling daily work such as telephone calls, incoming & outgoing mail, setting appointments and coordinating meetings.
• Establishing a filing system.
• Responsible for typing & formatting Offers, Faxes, Letters, & Memos.
• Handling correspondence which includes composition of letters and memorandum.
• Attending and preparing meeting minutes when required.
• Ensuring that an efficient and accurate filing system, both manually and electronically, is maintained at all times.
• Keeping accurate up to date files, correspondence, reports, schedules and deadlines.
• Taking a personal responsibility in handling incoming calls.
• Preparing and following up monthly ledger (bookkeeping).
• Ensuring that the strictest confidentiality is maintained in dealing with all work related matters.
• Bookkeeping.
Bachelor of Commerce , Cairo University -Specialization: Business Administration & Marketing.
Hight school certification