Sahil Mohammed

HR OPERATIONS ACTIVITIES
• Manage payroll workload to meet operational requirements. Ensure all payrolls are processed in an accurate, compliant and timely manner.
• Process the monthly (approx. 800 employees) payrolls.
• Calculate casual and permanent employee timesheets
• Finalize monthly leave and indemnity accrual reports.
• Enter all new starters into the payroll system.
• Salary calculation and entry into payroll system for new starters initial salary, mover’s pro-rata salary, promotions and leavers final salary including processing of terminations, redundancies and dismissals.
• Enter all company leave forms into the payroll system.
• Ensure compliance with statutory reporting and filing requirements.
• Preparing Salary Transfer Letter for Bank to process monthly Employee Salary.
• Preparation of month end reports for Finance.
• Calculation of Indemnity Employee Final Settlement.
• Calculation of Job Bonus & Overtime for the Field Employees.

RECURITMENT ACTIVITIES
• Sourcing, Screening and Shortlisting CVs.
• Preparing Manpower planning in liaise with the Department Heads.
• Posting Job Advertisements on the External Job Sites.
• Arranging interviews, conducting assessment / Recruitment open day for Bulk Recruitment.
• Preparing offer for the selected candidates.
• Handing the entire on boarding process.
• Coordinating with the IT department in line with Staff ID activation and dealing with other IT related issues.
• Close coordination with the Government Relations Department in accordance with residency transfer and applying overseas visas.
• Close coordination with HSE Department in accordance with New Joiners safety induction and arranging HSE Third Party Training courses and arranging PPE, employee Medicals for issuing KOC Gate Pass.

A. Asst. Accountant
• Preparation of daily liquidity report based on the bank balances.
• Interacting with inter departments for smooth operations of the company. (Store, Operational Departments, HR).
• Approving the payments to suppliers by reviewing the source documents & recommending Finance Manager’s approval.
• Reviewing and verifying the monthly payroll computation with the source documents, analysis of payroll information and releasing the salaries through online banking for the approval of Finance Manager.
• Preparing, Maintaining and managing Purchase Request (PR) and Purchase Order (PO) Reports.
• Ensure closing of all the modules in time and posting of all entries in GL.

B. Document Controller
• In charge of the company’s documentation.
• Preparing and receiving Transmittals, letters, technical queries and maintaining an electronic copy of it.
• Updating incoming and outgoing transmittal tracking status.
• Handling HR work (Certificates, Job Offer letters etc.).
• Maintaining office supplies and stationery both office and site.

• Follow up all the daily expenses & payments and ensure that it is recorded correctly.
• Follow up the data entry of all the purchases, expenses, payments and sales.
• Responsible for all internal and external sales payments and invoices.
• Responsible for the daily cash expenses including the daily consumables.

• Responsible for maintaining inventory system in the school.
• Responsible for annual inventory report and audit.
• Follow up all the expenses, purchase & payments and make sure they are treated correctly.
• In charge of purchasing the yearly required books and educational materials and submitting them to the Administration Head.
• Assisting the administration head to all administrative related works.

• Posting and processing journal entries to ensure all business transactions are recorded.
• Review of expenses, payroll records etc. assigned.
• Update financial data in databases to ensure that information will be accurate and immediately available when needed.
• Set up the audit file in the prescribed Wellers format.