Office Administration
Zaabeel Palace Hospitality
مجموع سنوات الخبرة :8 years, 1 أشهر
Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities.
Responsible for supervising and monitoring the performance of the employees.
Responsible for handling special projects under the instructions of facility manager.
Handled the tasks of scheduling, organizing meetings and confirming appointments.
Handled the tasks of taking down the minutes of meetings and conferences.
Assigned the tasks of answering phone calls and solving routine complaints, ordering office supplies, typing correspondences and faxing important documents.
Responsible for HACCP documents, ISO documents…
Responsible for MEP store and prepare monthly inventory and report to facility manager.
Maintaining Fire Fighting system along with contractors as per the Dubai Civil Defense guidelines.
Conducting Hood cleaning and water tank cleaning service as per HACCP standard.
Handled the tasks of maintaining files, manuals, file materials, official documents and reports.
Responsible for receiving and distributing emails and other correspondence
Responsible for maintaining records of attendance, duty schedule and vacation schedule of the employees
Create PPM - (Planned Preventive Maintenance) schedule for all equipment’s in yearly basis.
Create Asset Tag for all Equipment’s and Machineries.
Coordinating in complete office administration process and activities.
Maintaining all personnel staff records and company records
Introducing newly joined staff to all office personnel
Schedule monthly staff meeting for staff related issues
Advising resolving office staffs problems as per the company procedures
And responsible for office routine staff requirements (required furniture, stationary etc)
Handling all incoming and outgoing correspondences
Maintaining all official correspondence documents/records in both computerized and manual
• Handling inbound customer Calls for Various queries
• Preparing quotation & invoice
• Maintaining all personnel records on employment benefits, salary increment and vacation
• Preparing payroll processing and costing for all staffs
• Managing complete office work and administration
• Maintaining company petty cash