ADMIN ASST
WellsFargo Indi Sol Pvt Ltd.Adecco India
Total years of experience :4 years, 5 Months
• Completion of every concern towards admin from employees as well as vendors.
• Work Request Tracker update. Resolve the tickets raised for facility concerns by the employees.
• Payment of vendors of Administration.
• Supervising lady housekeeping staff & maintenance of Recovery room.
• Point of contact for Cafeteria vendors as well as food committee members.
• Responsible for foreign visitors' in-house concerns of WIFS.
• Reporting colleague for the receptionist.
• Remarkable ability to communicate effectively, both orally and in writing.
• Exceptional record maintenance skills & excellent ability to solve problems.
• New joiners'’ welcome on board session & joining goodies is taken care.
• Responsible for mobile issuance, replacement, lost or damage, etc with appropriate documentation in excel as well as designed tools & uploading the mobile data in e-pay for deduction of personal call usage from the respective employees.
• Taking care of delivery challans and invoices for business cards and nameplates.
• Negotiating the rates of the products ordered by Administration with the vendor in case of return or edit.
• Train and lead junior staff, as and when required.
• Handle calls for Senior Management.
• Travel and Accommodation arrangements for Senior Management in India as well as abroad.
• Client management.
• Daily appointments of Senior management is taken care by me.
• Responsible as much as an Executive to the Senior Management team.
• Handle calls and promptly forwards them to appropriate person among 2800 employees.
• Responsible for scheduling meetings for all employees; escorts visitors to staff members' offices, along with provides hospitality service arrangements as requested by staff.
• Compose and distribute inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.
• Responsible for making domestic and international travel arrangements for senior-level executives via internet.
• Establish and maintains electronic records management system for all incoming and outgoing correspondence.
• Responsible for PRI (Board phone) billing, need to submit the PRI usage reports and tally it with the provider’s bill.
• Remarkable ability to communicate effectively, both orally and in writing and strong ability to compose and edit already written materials.
• Exceptional record maintenance skills & excellent ability to solve problems.
• In-depth receptionist skills & excellent coordinating skills.
• Deep ability to compile information and prepare reports.
• Responsible for foreign visitors, clients, etc and responsible for plasma display in regards to welcome the clients, birthday display, tenure completion, etc.
• In charge for First Aid, from purchasing the medicines till the consumption record.
• Immense ability to schedule appointments and maintain calendars.
• Excellent ability to make administrative/procedural decisions and judgments.
• Provide administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.
• Train and lead junior staff, as and when required.
