saibu rahuman

to control and monitoring the whole process of receiving shipment, inventory control, put away & outbound shipments in Riyadh metro project.
and also involving in clearance process of abroad shipments.

1.Daily review and circulate the open orders list.
2.Daily make the stock report and as per that arrange the daily shipments.
3.Direct contact with production team and get the information from them what they made yesterday and advise to the concern customers or sales people.
4.give the correct schedule to customer & sales people regarding the shipment readiness date & delivery date.
5.Daily once go through all the open pending orders and fix the correct RSD for each and every delivery.
6.Forecast the item demands daily basis and give the plan to production people scheduling the production.
7.once received each and every PO, giving acknowledgement to customer regarding product availability and shipment delivery.
8.make proper documents for shipment loading i.e picking list, delivery note etc.,
9.once shipment loaded and left from factory made a proper follow-up with the driver untill customer received the shipment.
10.attend all inquiries from customer side and sales side.
11.forecasting the inventory.
12.conduct perpetual stock take in warehouses on monthly basis.
13.Daily visit warehouse for inspecting material arrangements and proper cleaning process.
14.on monthly basis veryfying the freight invoices and confirmed to accounts for releasing payment to the transporter.
15.if any complaints from customer (i.e, defective material, damages, short Qty, wrong delivery) raise the issue with the concern department and help to solve the issue as soon.
16.certain visit to factory loading yard to check the loadability for reduce the freight cost.

1. To collect and check the original shipping documents from the Purchase department for submission to Customs and to make sure all documents are available before the arrival of goods at port.
2. Follow up with freight forwarder to get original B/L & delivery orders, freight invoices etc.
3. Prepare authorization to clearing agents and customs authorities to clear shipments

4. Follow up on daily basis with our clearing agents the status of the all shipments under clearance and report it to the Logistics Manager on daily basis
5. Prepare report on daily basis for all shipments under clearance since 7 days, and send it to Logistics manager
6. Prepare undertaking documents / Shipping guarantees to customs authorities in case of documents shortage or delay and follow up with the clearing agents to close it

7. Prepare special documents to get approval for importing any hazardous materials that needs prior approvals from Government
8. Prepare the request for payment for clearing agents and advance payment for high value shipments
9. Prepare the request for payment for clearing agents and advance payment for high value shipments

10. Monitor and prepare report to evaluate the performance of clearing agents and report it to Logistics manager
11. To initiate documentation of ordering procedure of materials from the supplier upon receiving Purchase Request confirmed by the Purchase Manager
12. Check validity date of quotation and the item and its quantity to be in par with that of the Purchase Request

13. Compare prices with previous purchases or agreed upon price lists. In case of any fluctuations, the matter has to be brought to the notice of Purchase Manager to take appropriate steps.
14. To make Purchase Order upon approval of quotation from the Purchase Manager and enter the same into the system.
15. To make sure the receipt of Order Confirmation from the Supplier that should be compared to match the Purchase Request
16. To forward Order Confirmation to the Materials Management Department to let know the order status and the Expected date of arrival.
17. To start the documentation as per the agreed terms of payment with the supplier.
18. To make insurance for overseas orders.
19. To arrange shipment for overseas orders through our forwarder by sending Routing Request
20. To receive the copy of documentation against the purchase from the supplier and verify the correctness against the Purchase Request.
21. To forward the original documents to the Logistics department for clearance of materials.
22. Once goods are cleared and received in warehouse, the quantities between actual received as confirmed by warehouse supervisor and the quantities in invoice should be checked for any difference. In case of difference the matter should be brought to the notice of the supplier for future reimbursement or reduction in future invoices.
23. To initiate the process of insurance claim for any damaged items.
24. All the documentation including invoices, material shortage intimation, claims etc to be forwarded to the Finance department
25. Close Purchase orders after goods receipt and monitor the pending orders.
26. Maintain records related to clearance issues and the suggested remedial steps on clearance basis
27.forecast the inventory also.