Procurement And Contracts Officer
GENERAL CIVIL AVIATION AUTHORITY
Total des années d'expérience :15 years, 7 Mois
Prepare contracts/agreements for the company in general, planned pretender and pre contract stages and pre contract award winning administration including commercial commitment, ensuring the contracting strategies and the ultimate contracts developed are consistent with industry approved policy, did commercial evaluation and negotiation.
• Upon receipt of scope of work from end users coordinated with respective focal points for the clarity and finalization of the scope for the review.
• Prepared complete tender documents from instructions to tenderer’s, term and conditions of Contract, scope, pricing format, with appendices of insurance, post award administration, technical competence evaluation criteria comprising of contractor’s resources and all relevant documents and present the draft tender documents for onward transmission to relevant divisions for review and comments prior to making final and public issuing.
• Incorporated comments received from respective divisions, as advised by Management.
• Prepared advertisement to issue public tenders and special invitation to tenders to classified tenderers.
• Prepared covering memos and distributed the hardcopy and soft copy of the final tender documents to the relevant divisions.
• Prepared the draft technical evaluation report for review and make it final for the signature of the all parties involved in the technical evaluation.
• Submitted the technical evaluation for the approval of relevant committees for the release of the commercial bids.
• Collected commercial bids, prepared commercial evaluation check list and excel comparative analysis between all the commercially acceptable bidders with respect to the corporation estimate.
• Coordinated with finance, legal and sponsoring / end user departments in convening the commercial evaluation meeting.
• Prepared the draft commercial evaluation report for the review and make it final for the signature of the all parties involved in the commercial evaluation.
• Reviewed variation requisitions. Approached contractors for downward/upward variations, conducted technical and commercial evaluations for variations and awarded as per management decision and Company policies and procedures.
• Processed claims, LD issues, default notices, novation agreements. Used SAP to update each tender at respective stage.
• Attended weekly, monthly coordination meetings with end users for the follow up of ongoing tenders. Prepared biweekly progress reports for management information.
• Ensure that the procurement strategy is implemented effectively and efficiently
• Optimize and control procurement policies, processes, procedures and guidelines to ensure decisions are made in a fair and transparent manner via price benchmarks and cost benefit financial analysis
• Negotiate the best price and under the most favorable terms for all contracted parties
• Define contract payment terms and conditions, settle contract fees address contract issues and modify contracts as required
• Define quality standards and KPIs to be included in the contracts with outsourced vendors and service providers
• Monitor the provision and performance of all purchasing process related activities including, but not limited to, reviewing an approving requisition orders, approving purchase orders; determine if inventory quantities are sufficient and tracking the status of requisitions
• Ensure all outsourced services are delivered in accordance with the set standards and KPIs in coordination with General Services
• Analyze reports/research of purchasing activities, costs and expenditures and approve/provide recommendations to improve internal purchasing activities
• Monitor and maintain relationships with suppliers/vendors for scheduling and expediting deliveries and to resolve shortages, missed or late deliveries and other related problems
• Perform other related tasks as delegated by senior management
• Establish and manage effective working relationships with external and/or internal stakeholders
• Build effective working relationships with QCC colleagues and act as a team player
• Handling the project’s cost sheet which showing all the purchases order value, labor work expenses & wages, engineering expenses and any other expenses for the project.
• Responsible for the ordinary and the computerize fills for the purchases orders.
• Concern for flowing finance transactions even by bank letter of credit (L/C) or by post dated cheques (PDC) with the suppliers.
• Flow up the materials with the suppliers and arrange it to the site or store and technical
• Good knowledge about the letter of credit (L/C) for the big purchases orders
• Letter of credit transactions.
• Follow up with the secretary and make sure the LPO has been issues on time
• Preparing estimated Vs, actual cost report for individual projects (Cost Control).
• Prepare cost control sheet
• Prepare budget uplift format and process for approval
• prepare the financial report on the monthly cost of the project
• Coordinate with site and vendors to ensure smooth delivery.
• Float inquiries getting the quotations and prepare the price comparison sheet for the Procurement Manager. Approval.
• Monitor the expiry dates of all the contracts and arrange to renew the same with the necessary amendments required, if any.
• Ensure that logistics for each truck and shipment are in place and in order before delivery.
• Receive all shipments into UAE before shipping them out to all branches for DSI and handling all issues related to customs and clearance with our clearance agencies.
• Oversee the loading process for all shipments out of UAE (KSA, Kuwait, etc)
• To appoint the best supplier, after having thoroughly researched and investigated all factors in Terms of Quality, Quantity, Price, Payment Terms & Conditions, Time and Continuity, as well as providing an effective back-up service to deal with supplier problems
• Studying production plans and product specifications, Tracking advantages and disadvantages, Researching producers, visiting supplier’s facilities, discussing production with outlets & mangers, Monitoring supplier results, Expediting processing & delivery, maintaining contacts with all suppliers
• Process the leave applications of the employees as per the company policies and procedures.
• Prepare the leave salary of employees, book the tickets and make sure that the employees are getting paid on time.
• Conduct exit interview for the employees who have resigned from job and report to the Personnel & Admin. Manager for necessary action.
• Keep record and monitor ticket bookings, hotels, transportation, insurance of vehicles, renewal of licenses, telephone / water and electricity bills.
• Receive the grievances from employees, evaluate it and recommend to Personnel & Admin. Manager for the necessary action in consultation with Sr. Personnel & Admin. Officer.
• Monitor the Petrol/Diesel Bills and solve all the issues related to transportation
• Process the advance request of the employees.
• Process the resignation, prepare End of service settlement and coordinate with PRO for Visa cancellation and deportation and all the concerned to be informed.
• Apply for the Insurance cards of the employees newly recruited and their dependents in order to complete the visa formalities at the earliest within the jurisdictions of the company policies and procedures.
• Air ticketing for Business purposes as per the request and approval of the concerned.
• Intimate the Insurance Company immediately in case of any work related accidents and provide the necessary support to the employee in all emergency cases and follow up for the updates and discharge of claims
(70.3) تقدير جيد