Project Commercial & Logistic/Documentation Manager
siemens ltd.
مجموع سنوات الخبرة :19 years, 10 أشهر
Receiving all shipping documents such as Airway Bills and Bill of Lading for shipments towards the shipping clearance. Applying for a Customs Clearance letter from Client for release the materials from Customs. Coordinating with Shipping Agent in providing all the Original documents received from Origin Country towards Shipment Clearance.
Taking Orders from clients and issue Purchase orders to the suppliers and Dealing with suppliers for the supply of equipments and raw materials and checking material stocks, Purchase order requests. Preparing Memos, Quotations, Appoint Meetings, Preparing Petty Cash Books, General Correspondence, Filing and updating day-to-day activities. Preparation of project related all Invoicing, spreadsheets, Control Lists, Inventory Control through specific software.
Online Document management system through SAP cFolders (Collaboration Folder), review and download the required documents for submittal for Approval / Information to required parties.
To arrange the clarifications for the changes of documents and revisions.
To check prepared drawings for revision, title and identification as per schedule.
To make sure that drawings are approved by Engineering Department Manager.
To establish a list of all drawings submittal and their status.
To receive back drawing submittal from the Consultant and pass them to Project Manager for review.
To check any issued Request For Information and pass it to the Project Manager for final check and approval.
To submit Request for Information to the Consultant.
To establish a list of all Request For Information and their status.
To receive back Request for Information result and pass it to the Project Manager for review.
To distribute Request For Information result for all Office Engineers and to the Construction Manager.
To maintain soft copy for all drawing submittal and Requests for Information classified in organized directories.
To pass material submittal to the Consultant.
To distribute material submittals to Contracts Engineer, Engineering Department Manager, Purchasing Officer and Construction Manager.
To withdraw all copies of superseded revision from users and distribute new revisions in case of revised drawings.
Filling of documents in systematic manner for easy retrieval of information.
Receives, prepares and answers all correspondence letters.
Receipt of all drawings for review / approval / information / construction / erection / installation purposes.
Maintain records for changes and updates on design drawings.
Schedules a staff weekly and monthly meeting and conference.
Logistic Related all documentation
Online Document management system through SAP cFolders (Collaboration Folder), review and download the required documents for submittal for Approval / Information to required parties.
To arrange the clarifications for the changes of documents and revisions.
To check prepared drawings for revision, title and identification as per schedule.
To make sure that drawings are approved by Engineering Department Manager.
To establish a list of all drawings submittal and their status.
To receive back drawing submittal from the Consultant and pass them to Project Manager for review.
To check any issued Request For Information and pass it to the Project Manager for final check and approval.
To submit Request for Information to the Consultant.
To establish a list of all Request For Information and their status.
To receive back Request for Information result and pass it to the Project Manager for review.
To distribute Request For Information result for all Office Engineers and to the Construction Manager.
To maintain soft copy for all drawing submittal and Requests for Information classified in organized directories.
To pass material submittal to the Consultant.
To distribute material submittals to Contracts Engineer, Engineering Department Manager, Purchasing Officer and Construction Manager.
To withdraw all copies of superseded revision from users and distribute new revisions in case of revised drawings.
Filling of documents in systematic manner for easy retrieval of information.
Receives, prepares and answers all correspondence letters.
Receipt of all drawings for review / approval / information / construction / erection / installation purposes.
Maintain records for changes and updates on design drawings.
Schedules a staff weekly and monthly meeting and conference.
Logistic Related all documentation
Most of above Job Descriptions
General discussions with Companies / Contractors / Sub-Contractors for supply of Manpower like Technical, Mechanical, Official Staff, & Labours etc.
Preparation of Quotes, Time Sheets, Invoice etc..
Documentation and proper bookkeeping.
Payment follow-up
General Correspondence.
Dealing with suppliers for the supply of equipments and raw materials.
Taking Orders from clients and issue Purchase orders to the suppliers.
Monthly visit to companies for the improvement of Sales, settlement of accounts and collecting new order for the Company Products.
General discussions with clients / suppliers for the development of Business activities and preparing quotations for new items (products).
Office related all Accounts works through computer.
Inventory Control through Computer, and general Correspondence.
Assisting to Manager, taking notes, typing letters and facsimiles.
Checking of all E-mails, faxes, letters and messages.
Preparation of Agenda, invitation for attending the meeting.
Preparation of the minutes of the meeting.
Maintain personal and customers files.
Purchase office stationary and materials.
Receiving queries from companies through e-mail and replying for them.
Maintains and keeps record of all the official documents and other related matters to ensure the confidential and systematic retrieval of information.
Set up and maintains files, makes copies of correspondence or other printed matters as needed.
Collect and analyze data/information for the purpose of drafting and initiating simples or routine replies as required.
Type letters and statistical reports in PC using Microsoft Word, Excel & Power Point.
Attending telephone calls, Operating fax systems.
Preparing transmittal reports for sub-contractors, receiving and dispatching drawings,
Preparing business letters, facsimile machine and photocopies.
Checking material stocks, Purchase order requests, arranging business and weekly units meeting.
Preparing Memos, Quotations, Appoint Meetings, Preparing Petty Cash Books, General Correspondence, Filing and updating day-to-day activities.
Filling of documents in systematic manner for easy retrieval of information.
Receives, prepares and answers all correspondence letters.
Prepares memorandum for internal and external communications.
Schedules a staff weekly and monthly meeting and conference.
Write down the Proceedings/minutes of meeting.
Receives daily activities report from various departments.
Arrange and consolidate daily report and document for Manger’s check and approval.
Attends any appointment to represent the Manger.
Handless and receives suggestions and complaints from employees and present it to the Manger for immediate action.
Controls Document’s Mechanical Isometric Drawings.
Receives and logs in all incoming calls and messages.
Prepares schedule of the Manger’s meeting, appointments, trainings, seminars, etc.
Carryout other functions and work assigned from time to time.
The recipients of copies of the specification shall acknowledge receipt of the documents by signing, dating and returning a copy of the transmittal to the Document Controller.
Receives, prepares and answers all correspondence letters.
General discussions with Companies / Contractors / Sub-Contractors for supply of Manpower like Technical, Mechanical, Official Staff, & Labours etc.
Preparation of Quotes, Time Sheets, Invoice etc..
Documentation and proper bookkeeping.
Payment follow-up
General Correspondence.
Controls documents for Mechanical isometric. Drawings and Monthly Progress Report.
Coordinate with Management and Employees about the project.
Monitors work site movement and prepare daily progress report to ensure the quality of daily production.
Timekeeping of daily work force attendance.
Handle document preparation such as receives and answers memos, correspondence, purchase orders, invoices, purchaser requests and other related documents.
The recipients of copies of the specification shall acknowledge receipt of the documents by signing, dating and returning a copy of the transmittal to the Document Controller.
Receives, prepares and answers all correspondence letters
As above..
Period of Study 1987 - 1990