Sajith Parameswaran

o Preparing inter office memorandums (IOM) to various stake holders for design reviews
o Registering CTS (Correspondence Tracking System) in outgoing Memos
o Preparing and maintaining EWR forms after review from project engineers
o Preparing log for Technical Queries & Submittals.
o External letters for the Consultants, Contractors and investors
o Preparing presentations, meeting agendas for the Mangers and Director

Key Result Areas
* Enquired quotations from the printers and arranged artworks ready for the printers at the right time
* Interacted with customers, employees, and other individuals to answer questions, disseminate or explain
information, take orders and address complaints
* Responsible for legal related works including visa processing, etc.
* Operated office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and
personal computers
* Reviewed files, records, and other documents to obtain information to respond to requests
* Collected and prepared data for records and reports
* Organized details of agendas, meetings, itineraries, travel arrangements and expense reports

• Kept track of the project process based on key points & identified the scope for improvement in different areas, formulated the strategies to provide effective planning and control of departmental objectives
• Maintained day to day administrative and secretarial services and coordinated all administrative activities to ensure meeting requirements, achieved through scheduling meetings, maintaining office supplies and security, handling calls and requests, preparing and filing documents, and running follow-up actions as required
• Conveyed the mail of the direct supervisor for outward transmission and received incoming mail and shipments
• Liaised with the principal suppliers by monitoring reports and arranged the materials without any delays
• Effectively handled:
o Telephone calls, responded to faxes and e-mails and answered enquiries as appropriate
o Travel arrangements as required, including hotels and tickets reservations
• Organized meetings, scheduled meeting rooms, issued agendas, and initiated follow up actions required
• Prepared documents (letters, meeting minutes, reports, etc.) as directed, in addition to handling and maintaining all confidential information
• Maintained and updated lists of contact persons and entities for reference
• Responsible for coordinating training for the selected candidates after joining
• Coordinated with concerned people to arrange for meetings and responded to their enquiries and letters
• Developed weekly and monthly moment logs and submitted to the Managers