Expediter (Temporary)
National Oilwell Varco
Total years of experience :20 years, 3 Months
Responsibilities:
Track the process flow of over 400 WIP Orders and update status in the Daily/Weekly Meetings.
Baby-sitting Critical Orders though out its processes to make sure delivery date is met.
Gather and analyze information, identify and develop alternative solutions and resolve problems.
Monitor WIP materials and notify planning and scheduling coordinators of any significant issues and make sure it is resolved.
Page 2 of 4
Coordinate with Production, Shop Floor, QA/QC, Shipping & Receiving, Planning & Scheduling and Purchasing personnel on day to day basis to make sure the targeted completion is met for each work order.
Accomplishments:
Cleared the backlogged critical and regular work orders and streamlined on-time shipments by baby-sitting WIP work orders in each phase of the processes.
Brought in the MPI vendor in-house thereby saved 3-days in the lead time of materials.
Responsibilities:
Perform procurement of materials for Land/Offshore Rigs, Drawworks and Spares from local, international and inter-company facilities in accordance with NOV’s policies & procedures.
Purchase of materials, parts, services and supplies on Oracle generated requisitions and manually created requisitions, as per drawings and standards, using at least 3 bids from vendors.
Procurement of Fuels (gasoline, diesel and lubrication agents) for the Rigs.
Expedite materials, maximize quality, reduce costs, and ensure vendor compliance.
Investigate and resolve GR/IR, NCR and other issues with internal and external customers.
Take up CAR with vendors, when necessary.
Attend weekly Operations Meeting to communicate status and issues of products and services.
Assist in annual physical inventory.
Assist supplier to manage VMIs (Vendor Managed Inventories).
Closely work with QA Department and Third Party Inspectors (ABS/DNV/Lloyds) to make on-site testing and inspection possible.
Weekly review of PPV, Open Order Report and Past Due POs and manage workflow to keep up with the KPIs.
Collaborate with departments to resolve problems relating to requirements, deviations, substitutions, priorities, delays, damages, inferior quality or other conditions that deviate from established procedures.
Accomplishments:
Saved hundreds of thousands of dollars thru cost-effective spot-quote processes with multiple vendors and dividing the POs to the best quoted suppliers.
Eliminated sole-source vendors by bringing in new and alternative vendors for gaskets & consumable items.
Cleared up requisitions in the system by placing POs.
Resolved backlogged GR/IR issues with Air Liquide, ABS and DNV.
Responsibilities:
Attend Project Kick Off Meetings and provide input on lead time on materials.
Create Requisitions in MRP for long-lead items and monitor PO processes.
Create work orders to send materials for Heat Treating, Welding and Non-Destructive Examinations.
Local and International sourcing and purchase of long lead oilfield materials that require specialty testing.
Expediting materials on POs to meet the Production, ATP and Ship Dates.
Coordinating material tests (charpy, tensile, elongation, yield strength, ferrite content, etchant 98, G 48 corrosion, NDE, etc., ) at testing facilities and arrange third party witness/inspection of these tests.
Schedule and monitor Work Orders to maintain credible job completion dates.
Promptly provide updates to Production, Sales and Projects Manager of any delays to the order plan.
Manage suppliers by monitoring and addressing NCR issues, on-time delivery, supplier concerns, etc.
Present part substitutions to Engineering to optimize inventory and minimize or reduce delivery time.
Review customer orders to identify and plan manufacturing process which complies with agreed upon ITP, contracts, and policies and procedures.
Take part in monthly cycle-count and annual inventory.
Page 3 of 4
Coordination with Sales, Parts, Quality, Receiving and Production departments to meet delivery deadline.
Coordinate with Engineering and Vendors on Material Deviation Requests received.
Convene and Coordinate Recovery Meetings to make Recovery Plans when vendors fail to deliver on time.
Coordinate with master scheduler to prioritize work orders according to scheduled assembly/delivery dates.
Accomplishments:
Saved thousands of dollars by way of finding alternative vendor from UK to supply SS Flanges, which was bought from a US single-source vendor.
Introduced a vendor from my previous employer to manufacture Valve Stems who has supplied it at low cost and free delivery.
Successfully dealt with the forging supplier in BC to rework and supply forgings that have already delayed the committed delivery to the end-user, by way of creating a manufacturing schedule and having weekly status update, and communicated with the outside sales team.
Paid visit to vendors’ work locations to make sure they are able to meet the committed delivery date.
Successfully met the delivery date of Tapis C project by way of learning lessons from the Tapis A project and demanding forging manufacturer to provide manufacturing schedule and weekly status update.
Cleared up backlog from the Indian manufacturer of C1, P1 and P2 valves by way of frequent follow up and weekly status update.
Planner / Scheduler: Oct 2010 to Apr 2011.
Procurement Specialist: Sep 2008 to Sep 2010.
Logistics Specialist: June 2007 to Aug 2008
Responsibilities:
Running Mass ATP process on daily basis, issuing production orders for all product lines; holding weekly meetings with management to update status of capital goods being sold; Setting up routers for new production orders or making changes on existing ones; Virtual build of materials in SAP and selling of them; Create equipment #s for capital materials, etc.
Local and International purchase of various oilfield materials (Motor, Jars, MLT, DDT, Geo Mechanical, Geo Pilot, etc., ) utilizing SAP and Halliburton Supply Network (HSN).
Expediting purchase orders to suit system requirements.
Collaborating extensively with vendors, transporting companies, and warehousing personnel to coordinate the cost-effective and timely delivery / receipt of materials.
Negotiation on scale pricings, discounts, and freight charges and Inco-Terms prior to generating and processing purchase orders.
Commercial analysis and evaluation of quotations to enable the correct supplier choice to be made.
Explore opportunities to eliminate Sole / Single source requirements and to have multiple vendors.
Conducting monthly Performance Review and Open Order Review meetings with vendors.
Comparison of pricing and cost reduction exercises for substitute materials in discussion with Engineering.
Generating weekly/monthly compliance reports, resolving GR/IR issues, setting up new vendors, etc.
Liaisons with Customer Service, Operations, Procurement, Manufacturing, Warehouse and Technology personnel to plan and schedule Production Orders for manufacture for all product lines and resolve related problems affecting delivery.
Assist in developing inventory plan by analyzing historical data and sales forecasts, receives orders for delivery, and analyze availability, lead time, manufacturing processes, etc.
Regional & International Shipping of Oilfield equipment.
Online bidding for oversize shipments (by which made considerable cost savings for the company).
Follow-up with Crating Companies, Freight Forwarders and third-party transporting companies.
Negotiation of freight rates and reconciliation of invoice statements from Freight Forwarders / Crater.
Page 4 of 4
Verification of HS Codes, creation of Dangerous Goods Certificate, Bill of Lading, etc.
Preparation of shipment documents for 52 countries in 6 continents in compliance with Export regulations.
Effective utilization of Hal Logix - a SAP and web based interface system for ‘end to end solution’ on logistics from the plant to the worldwide internal and external customers.
Transfer of Global Asset Management equipment through SAP/Hal-Logix.
Arranging Third Party Inspection of shipments to specific countries, and Heat Treat Certificate for crates.
Accomplishments:
Developed a work-flow for Customer Service, Procurement, Logistics, Quality, Freight Forwarder and End-User by which the PoD was emailed by the freight forwarder, signed by the end-user, to the Procurement, for each shipment delivered, so that all shipments are tracked.
Brought down lead time of Motor and Jar parts in coordination with the vendors.
Brought down the CRK (Customer’s Request Kept) Date to the highest level, and as a result the “Cheers for Peers” Award was given.
Cleared up backlogged requisitions in SAP by creating cost effective POs to appropriate vendors.
Conducted Monthly Meetings with vendors on-site to streamline on-time delivery, reduce NCRs and GR/IRs.
Minimized costs by way of acquiring minimum 3 quotes in the system (SAP).
Cleared up over 500 Asset Management transactions in SAP.
Saved over $60K each monthly thru spot quote for over-sized shipments with freight forwarders.
Successfully run Logistics Department for 4 months in the absence of a supervisor, who has been promoted to procurement, by way of prompt delivery of materials.
Roles & Responsibilities: Briefly, my roles and responsibilities include, but not limited to, the following:-
Raising Purchase Requisitions for plant equipment, office supplies, etc. through SAP.
Responsible for office/stationery requirements for Central Lab, Central Control Building and Ethylene Glycol Department and direct purchase from local vendors.
Coordinating personnel/vehicle movements for plant shutdowns/turnarounds; Maintaining ISO Files, etc.
Being the Department Warden, I was responsible for head-count of all personnel in the building during emergency evacuation (head count report to Emergency Director) or building fire alarm.
Taking care of all administrative activities of the Central Control Building - where 3 departments’ staff / operators, Central Laboratory personnel and contractual personnel are working - like administering 5 Pantry Boys and 12 Janitors, supplying all their materials from Material/Stores departments.
Focal Point for Central Control Building’s pantry/sanitary/cleaning material requirements.
Responsible for office stationery requirements for Central Lab, Central Control Building and EG staff and preparing order to outside vendor.
Focal Point for Central Control Building’s pantry/sanitary/cleaning material requirements.
Making entries of actions to be done in Action Item Tracking System and follow-up action items with originators or Responsible persons. Prepare weekly outstanding/overdue reports and distribute among employees.
Updating Health & Safety Manual, Administrative Procedure Manual, etc.
Maintaining personnel, departmental and ISO files.
Taking care of daily / monthly / yearly gate passes of department personnel / materials / vehicles and contractors.
Being the Department Incharge, I was responsible for head-count of all personnel in the building during emergency evacuation (head count report to Emergency Director) or building fire alarm.
Assigning and maintaining Lockers of EG/Utilities/Ethylene Departments’ employees.
Administer and monitor that the department has no deficiencies and is conforming with ISO quality system and adhering to policies and procedures.
Taking care of all administrative (pantry and cleaning related) activities of the Central Control Building - where 3 departments’ staff / operators, Central Laboratory personnel and contractual personnel are working - like administering 5 Pantry Boys and 12 Janitors, supplying all their materials from material department, as well as outside vendors.
Beside all these, I was responsible for various secretarial/clerical activities as I was the only non-technical person in the department.
Accomplishments:
Successfully coordinated 2002, 2003, 2004, 2005, 2006 Plant Shutdowns by way of supplying Gate Passes for personnel and vehicles of sub-contractors, and issuing Visa for overseas employees of Dow Chemicals.
Received the Excellent Performance Recognition Award-2004 from the CEO.
Successfully coordinated the Reactor Replacement Project in terms of issuing Visas, Gate Passes and providing supplies for personnel and vehicles.
Maintained ISO files and controlled files for annual audits.
Responsibilities: Independently handling correspondence of all kinds, preparing reports, charts and slides for various project meetings, making travel arrangements/hotel reservations, maintaining files, screening incoming calls, general office administration, etc.
Responsibilities:
Beside secretarial works, I was mainly responsible for works of company’s Cosmetics Division (Warba Cosmetics) such as placing international orders, Follow-up with clearing agent for safe delivery of orders up to stores, Verify content of shipping against original order and invoice, check for damages of materials, investigation of miss-shipments, Delivering materials to customers, Maximize accuracy of inventory, prompt delivery of materials, Bi-weekly inventory update, Follow up with customers for payment and updating of payments received.