executive secretary
Sheraton Kuwait
Total years of experience :3 years, 3 Months
Preparing all the crucial documents for obtaining visas for the guest.
Being In charge of the visa Department, dealing with the guest and the visa authorities on a daily basis.
Organising meetings and preparing minutes thereto.
Preparing internal as well as external letters and memos on behalf of the General manager.
Drafting thank you and apology letters to the guests.
Preparing, analyzing and forwarding daily reports to the concerned department and the owners.
Keeping track of the incoming VIP guests and ensuring their amenities and welcome courtesy on arrival.
Attending calls and enquiries from guests and other stakeholders with the Hotel.
Coordinating with various departments for the daily execution of work.
Coordinating with different embassies to obtain the required visa for different destinations thereby looking after hotel reservations and other allied regulatory formalities.
Underwent cross training with all the departments in the Hotel to have a comprehensive knowledge of their working
In charge of all the administrative tasks carried out by an executive Office as mentioned below for the previous Hotel Almanshar Rotana.
Organise and attend department head meetings, owners meetings, credit meeting, make minutes thereto and follow up with the concerned departments with the outcome of the meetings.
Systematically keeping track of the pending work and follow up with all the departments for the accomplishment of their duties.
Writing thank you and apology letters to the guests stayed with the Hotel daily on behalf of General manager.
Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard.
Responsible for sending the necessary reports to the Corporate office and owners on a daily basis.
Coordinating with other Rotana properties and Corporate Office, Abu Dhabi on issues and matters related thereto on behalf of General Manager.
Review all incoming mail and prioritizes it before forwarding to the General Manager.
Act on routine standardized correspondence and informs the General Manager accordingly
Co-ordinate and follow up with internal departments on behalf of the General Manager.
Compose letters on behalf of the General Manager.
Ensure all correspondence is filed in a methodical systematic basis.
Handle all telephone calls and appointments for the General Manager, screening and prioritizing calls as necessary.
Maintain a database of contacts, which may be required by the General Manager.
Organize travel and external business trips on behalf of the General Manager.
Participate in any Training/Developments schemes as recommended by senior management.
To assist the Duty Manager in any task outlined/detailed by him.
Complies with any reasonable request made by management to the best of my ability.
Assisted Food and Beverage Department
All admin related duties and responsibilities
Assist in controlling and analyzing quality levels of products and service, Guest satisfaction and marketing
Informs the Food & Beverage Department on a daily basis of all relevant information on operational matters
Independently handled Incorporation of Private & Public Limited companies, Conversion of partnership firms in to Joint stock companies, Preparing Memorandum & Articles of Association, Liaison with ROC
Drafting and vetting of Deeds, Agreements & contracts and negotiation of terms for client with the other parties.
Creation/ Modification/ Satisfaction of charge, Change of Directors/registered office of the client companies, Annual Returns & reports Filing, Compliances for Dormant Companies, Strike off of companies from ROC & other secretarial and Legal work.
Coordinate with other professional like CA, CWA, advocates and consultants for liasoning with govt. Offices of other places for Local clients
Responsibly looked into case studies on the matters relating to Company Law, preparation/ submission of Forms, applications, petitions etc.
Dealt with the clients and all other ancillary work that pertained to the case.
Take over procedures and related compliances
Liable to filing annual returns, charge management, preparation of annual report of lised Companies.
Preparation of petitions, rejoinders and filing thereof with the Company Law Board
Accountable for coordinating with the operating agency, advocates and consultants in liaisons with govt. Offices
Incorporation of Private & Public Limited companies, Preparing Memorandum & Articles of Association, Liaison with Registrar of Companies
Preparation of minutes of Board meetings and General Meetings.
Maintaining Statutory Registers as required by the Companies Act in India
Drafting and vetting of Deeds, Agreements & contracts.
Carried Due Diligence with respect to take over and legal findings thereof
Compounding of offences under the Companies Act, 1956 of India