HR Manager
Save the Children
Total years of experience :25 years, 8 Months
• Provide efficient and effective HR support to all programs in order to attract, develop and retain of good quality of staff to programs.
• Manage preparing the effort report reconciliation (time sheets with payroll) for Khartoum office and supervise HR focal persons in sub offices to ensure they are doing the same on quarterly basis.
• Review, develop and implement harmonized HR strategies, policies and procedure in consultation with senior management.
• Provide leadership and support to hr staff in performing functions including recruitment, orientation, performance management, staff development and training, staff welfare, disciplinary actions, .. etc.
• Work with country management to ensure that SCS policies and other codes of conduct are disseminated amongst all staff and are understood.
• Supervise and monitor the preparation and maintenance of the payroll.
• Review regularly the HR policies and recommendations to management for appropriate changes in existing policies and procedures.
• Ensure that all recruitment files, consulting contracts, job descriptions, salary scales, grievances and training database are properly maintained and updated.
• Plan, direct, and coordinate human resource management activities of an organization to maximize the strategic use of human resources and maintain functions such as employee compensation, selection, recruitment, personnel policies, employee relations, training and regulatory compliance.
• Identify vacancies and recruit staff, placing advertisement, interviewing and selection of applicants, producing job descriptions, and finalizing hiring procedures.
• Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
• Assist and analyze training needs for training and development through designing and implementing staff appraisal systems and identifying suitable courses for the staff and following the implementation.
• Analyze, modify and administer compensation and benefits policies, performance management systems, safety requires and recreation programs to establish competitive programs and ensure compliance with legal requirements.
• Analyze statistical data and reports to identify and determine causes of personnel problems such as hires, transfers, performance appraisals, and absenteeism rates and develop recommendations for improvement of organization's personnel policies and practices.
• Prepare personnel forecast to project employment needs.
• Prepare and follow budgets for personnel operations.
• Develop, administer and evaluate applicant tests & keep up to date with best practice in recruitment and selection.
• Develop and/or administer special projects in areas such as pay equity, savings bond programs, day-care, and employee awards.
• Develop new programs to attract and retain staff.
• Provide terminated employees with outplacement or relocation assistance.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
• Conduct exit interviews to identify reasons for employee termination.
• Investigate and report on accidents for insurance carriers.
• Represent organization at personnel-related hearings and investigations.
• Negotiate bargaining agreements and help interpret labor contracts.
• Oversee the evaluation, classification and rating of occupations and job positions.
• Monitor employment legislation
• Review salaries - researching salaries and ensuring they are in line with legal requirements and
• Conducting training needs assessment on annual basis immediately following the APA process.
• Setting the training plan, and process procedures for implementation & follow-Up for staff to go on planned trainings.
• Coordit1ate mission identified training needs and workshops on areas of Commonalities & partners.
• Processing training proposals and requests, follow up with trainers to ensure that training guidelines are adhered to and training reports generated.
• Coordinating conduction of regularly trainings on performance evaluation and HR policies to ensure that staff awareness is maintained at their highest standards.
• Maintaining updated training records, copies of workshops held, in addition to Data base on individual training profiles in each staff file.
• Developing and implementing a Training Impact Assessment package to Measure the benefit of overall Staff Development efforts by presenting indicators, and measures for improvement in overall mission performance.
• Developing and managing an updated inventory of available external and internal Training resources (Institutes / Consultants).
• Ensuring that all staff receives proper training on Security and Stress Management as per the agreed upon curricula.
• Following up with the staff to attend careacademy learning and training courses.
• Ensuring the communication of the APA results to all staff in writing and Coordinate grievances process that might result afterwards.
• Finalizing the APAs report ensuring that rating is not contradictory with the APAs narrative, salary increments are accurately reflected in the payroll and comments are taken in consideration especially in regard with the staff development issues.
• Using the Performance Management System as a base for determining performance gaps & other sources.
• Ensuring annual schedule of PMS cycle is followed properly (lOPs, AOPs, Mid-Term & APA).
• Managing and Performing hiring process through the concerned governmental deparments and finalizing legal requirements.
• Managing final notices for end of contracts and finalize Quit claimAssistant Human Resources Manager / Training Manager s for end staff contracts.
• Supervising updating and correcting payroll data to monitor chances in staff movement.
• Monitoring & Controlling promotions and reduction in Labour force to ensure fair competition and capacity building throughout the sub office.
Apply policies, practices and procedures of personnel; (attendance, vacations, compensation, deserves,
training, end service of benefit, incentives and rewards).. etc
* Prepare periodical and statistical reports about manpower mobility, performance & development.
* Recruit new staff
* Prepare contracts, job descriptions & authorities for employees.
* Make analysis descriptions and appraisals of posts.
* Prepare reports about work performance as well as rules deviation and escalate cases to top
management for action.
* Facilitate & provide training courses for new employees.
* Evaluate & appraise employees and ease motivation through training courses.
* Prepare programs for planning, appraising & development of work force.
* Participate in setting plans and marketing programs to attend new markets.
* Prepare the quarterly & annually reports about the marketing and sales operation.
* Contact new targeted customers and introduce the co. activities to them.
* Follow up tenders in news and contact concerned depts. to get more information.
* Review quotations provided to customers.
* Translate quotations, technical terms & specification when necessary.
* Follow up issuance of invoices and collections.
• Supervise, execute and follow up practicing of administration and personnel procedures and policies.
• Initiate salaries, allowances and compensations program for employees.
• Prepare job description and authorities for employees.
• Train new employees & follow up their performance.
• Assure employees files are well kept.
• Prepare, follow up, register and audit all accounting transactions & final accounts..
• Participate in preparing co. budget.
• Design career development system for the company.
• Set the annual and monthly training courses.
• Prepare pricing quotations for training courses.
• Review the academic materials' training courses.
• Follow up the quality of training courses.
• Evaluate the effect of training courses on trainees.
• Prepare training courses' contracts.
• Translate the academic material & power point slides to English language.
• Participate in marketing the training programs.
Supervise closely the quality and quantity of the incoming and out going correspondences.
Prepare plans for Donors Service Department work and follow its execution.
Prepare the quarterly and annually reports for Donors Service Department.
Answer the donors' inquiries.
Do Arabic /English translation (Case Studies, Progress Reports & Donors & Beneficiaries' letters).
Participate in preparing the budget.
studied basics and advanced topics in management, accounting, production management, social affiairs, marketing, human resource, financial accounting, financial management and industrial laws
studied basics and advanced topics in management, accounting, production management, social affiairs, marketing, human resource, financial accounting, financial management and industrial laws
studied basics and advanced topics in management, accounting, production management, social affiairs, marketing, human resource, financial accounting, financial management and industrial laws