Salika Prasadani

Dhamani Group DMCC- JLT, Dubai, UAE - \[Leading Luxury Jewelry & Watch Retailer with over 18 retail outlets\]

Executive Assistant Reporting to The Executive Director

• Coordinate entire operation of the Executive Director’s office serving as the primary point of contact for internal and external parties.

• Handle a broad variety of administrative and secretarial tasks for the Executive Management, support in delivering overall strategic objectives.

• Manage multiple projects as assigned by the Director related to diverse lines of business, community, and personal interests with inter-related activities and relationships.

• Manage extremely active calendar of appointments, composing and preparing correspondence, arranging meeting and event agendas, monitor and respond to emails, scheduling and calendaring meetings, setting facility arrangements where required.

• Responsible for extensive travel management including ticketing, transportation and accommodation. Prepare travel itineraries; maintains travel expense vouchers and records.

• Attend Management / Board meetings, preparation of minutes, timely distribution of meeting minutes and Follow up on action points from meetings on behalf of the Director.
• Liaise with external Lawyers, Legal Consultants for Trade Mark filing, various contracts, handle financial and Legal related matters with confidentiality.

Vogue International FZE - Sharjah, UAE \[Leading manufacturer of ZARA, GAP, LEVI’S, LEE, H&M, OLD NAVY\]
Executive Assistant Reporting to The Founder / Chairman
• Serving as the primary point of contact for internal and external parties
on all matters pertaining to The Chairman’s Office.

August 2011 - Present

Swiss Watch Group FZE - Luxury Fashion Retail Group - Sheikh Zayed Road, Dubai, UAE

(Leading distributor for luxury Watches, Accessories and Sunglasses - AIGNER, ESCADA, CERRUTI 1881, GANT, POLICE, TIMBERLAND, ROAMER, SWISS MILITARY and HANOWA)

Executive Administrator / Executive Assistant to The Managing Director /The Owner
Reporting to The Managing Director

 Serving as the primary point of contact for internal and external parties on all matters pertaining to the office of the Executive Directors.
 Handle a broad variety of administrative and secretarial tasks for the Executive Management.
 Manage extremely active calendar of appointments, composing and preparing correspondence, arranging meeting and event agendas, monitors and responds to emails, scheduling and calendaring meetings, setting facility arrangements where required.
 Responsible for extensive travel management including ticketing, transportation and accommodation, prepare travel itineraries; maintains travel vouchers and records.
 Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive Management, including those of a sensitive or confidential nature. Consults with the Executive Management in determining appropriate course of action, referral, or response; communicate directly, and on behalf of the Executive Management with other Department Directors on matters related to the organization’s initiatives and activities.
 Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
 Closely liaise with Hotels and Event Organizers in order to arrange VIP Events, Board Meetings, VIP accommodation, Conference facilities, Exhibitions, Product Launches, Dealer Trainings etc.
 Property Management and Facility maintenance, timely renewal of all distributorship / agency agreements, tenancy contracts etc.
 Financial management including preparing cheques, keeping a log of all expenses, managing petty cash/ expenses
 Contact point of the PRO for employee requests on visa applications, visa renewals/ cancellations.

August 2006 - July 2011

Galadari Brothers Group- Galadari Trucks & Heavy Equipment Co. Ltd. LLC - Dubai, UAE
\[Dealer for major Heavy Equipment brands - Komatsu, JCB, Bomag, Link-Belt, Atlas Copco\]

Senior Executive Administrator
Reporting to The General Manager

 Responsible for smooth handling of several diversified secretarial and administration tasks of the General Manager’s office and the focal point of contact for Key Executives, Branch Offices, Principals, Media etc.
 Actively manage/direct a team of admin supports staff.
 Planning and prioritizing all incoming communications and filter as necessary.
 Preparation of meeting agendas, meeting minutes and often corresponding with key people
 Diary maintenance and travel management of key executives.
 Closely liaise with direct manufacturers - KOMATSU- JAPAN and JCB-UK for necessary business arrangements.
 Closely liaise with Principals Representatives in order to arrange Dealer Meetings / Events / Conferences/ Product Launches/ Trade Exhibitions.
 Main organizer of “The BIG 5” exhibition, the largest construction event in the Middle East.
 Responsible for Event Budgets, Venue booking, design flow of the events, printing of banners, booth materials, creative designs and interactive contents.
 Accountable for smooth flow of Management Information System - MIS while maintaining confidentiality of all sensitive or proprietary information,

Reporting to the Liner Manager
Smooth handling of all secretarial and administration tasks in the division.
Attend customer inquiries, incoming emails, faxes and post, often corresponding with the customers.
Closely liaised with main Shipping Lines / Freight Forwarders / Port Terminals and Dubai Ports &
Customs Authority in order to maintain vessel schedules.
Closely monitoring and tracking of shipments / transshipment arrangements etc.
Closely liaised with Principals with regard to obtaining freight charges, shipment arrivals etc.
Preparation of administrative reports daily / weekly /monthly and timely submission of the same.

Reporting to the General Manager
Plan direct and control the activities of Administration Department to ensure the smooth flow of
coordination.
Established, nurtured and maintained a close working relationship with all the departments, Shipping
Lines, Freight Forwarders and ports and customs.
Prepared administrative reports like Business Status Reports, Vessel schedules Load lists etc.
Arrange Conferences, Dealer Meetings and other key events
Monitor ISO system of the company to ensure that all quality standards are met.