sally Al Heishan

Assisting in the preparation of the budget; records and monitoring expenditure against allotted fund as
required.
• Ordering supplies for Departmental/Divisional use and supervises distribution.
• Maintaining inventory records of equipment/furniture and other supplies and preparing survey reports
as required.
• Performing typing and MS Office duties using the appropriate computer software.
• Receiving and sorting incoming mail.
• ensuring that the supervisor is aware of items of special interest.
• locating and attaching referenced background material and distributing to staff members as
appropriate.
• making photocopies as required.
• classifying and filing documents including confidential material and dispatching mail.
• Carrying out routine actions requiring the gathering and compiling of files and other information.
• contacting other organizations, departments and units to obtain or co-ordinate material or information
as required.
• Maintaining and updating a computerized system (consolidated lists of documents on shared drive) of
all incoming and outgoing documents and information and its follow-up status with internal staff.
• Monitoring the schedule/s of supervisor/s and arranging for meetings and appointments.
• screening visitors and telephone calls.
• bringing forward matters to the attention of supervisor/s, including deadlines and pending matters and
handling routine correspondences, as required.
• Arranging for and sometimes attending meetings as requested.
• Preparing summaries of such meetings if instructed by the supervisor and following up accordingly.
• Performing such other duties as may be assigned.

Performing administrative support services for guests.
• Answering all guests’ queries regarding room rates, fax, copy machine, computer technology and all
other administrative support equipment efficiently and politely.
• Communicating with Travel Agencies for flight reservations, confirmations, and ticketing.
• Arranging all related transportation for clients upon arrival and until departure.
• Creating and maintaining business relationships with major air carriers to support clients’ needs and
flight demands in addition to all issues related to protocols and visas.
• Ordering supplies and managing multiple tasks of a busy office.
• Solving Guest’s problems including but not limited to Internet and wireless connections.
• Performing additional administrative support as necessary to include using Microsoft office applications.

Handled telephone calls as a