Administration Assistant / Document Controller
GASCO, Abu Dhabi Gas Industries ltd
مجموع سنوات الخبرة :16 years, 6 أشهر
• Administration support for all workers in multiple projects such as: RRE (Ruwais Refinery Extension Project), BAB GAS, Ruwais Housing Project, Which involves on job training and knowledge transfer of all government related subjects.
• Fleet management of all the vehicles.
• Maintaining company asset list and reporting for costs and auditing.
• Introduced and supported management with corporate social responsibility.
• Plan, develop, and coordinate the execution of Company Policy, procedures, and operations whilst monitoring compliance with the policies, regulations, and appropriate laws.
• Serve as administrative liaison, provide support for daily maintenance of office facilities, case management and processing, records management, collection and reporting of statistics and accounting functions.
• Arrange for all personnel’s functions, travel arrangements, hotels booking, requests for disbursements and requisite office supply (purchases of stationery items, postage, courier and complete printing material for the organization).
• Establish updates and maintaining manual /automated filing systems for confidential /administrative files in order to update and track information.
• Plan events for promoting networking gatherings for employees to proactively build business relationships. Facilitate in organizing periodic workshops and presentations for keeping abreast with the current developments.
• Direct the preparations and maintenance of requisite reports in order to keep the management board abreast of significant issues affecting the development and delivery of programs and services.
• Document Preparation: Preparing the documents for scanning.
• Scanning: Scanning all the documents which have successfully gone through the Document Preparation stage.
• Indexing: Indexing the scanned documents as per the requirement of Gasco.
• Validation & Q/C: Ensuring that the scanned images are in accordance with the agreed configuration of Gasco and the Consultant.
• Return all the documents to the representatives as same they’ve been received
• Gasco will identify and finalized the indexing requirement.
Document preparation of the documents for scanning.
Scanning all the documents which have successfully gone through the document planning stage.