Sr. Reporting & Documentation Officer
Save the Children
Total years of experience :7 years, 0 Months
Save the Children 1 April 2013 to Till Date
Sr. Reporting & Documentation Officer (Food Aid)
Duty Station: Islamabad (Head Office With Frequent Field Visits)
Report to Food Aid Advisor.
• Develop appropriate need assessment tools and conduct need assessment to determine the need of food security and livelihoods assistance program to help design and develop comprehensive proposal and budget for the food security and livelihoods assistances program.
• Responsible for timely, efficient and effective delivery of a high quality, food security and livelihoods program.
• Ensure the thematic program is in line with the priorities, with support from the Programme Manager and technical advice from the Food security and livelihoods Advisor.
• Develop and establish system and procedures for receiving beneficiary grievance/complaints and analyse to help improve the quality of the food security and livelihoods program deliverables.
• Predetermine beneficiary selection criteria in consultation with donor and associated authority prior to registrations process, in accordance with Save the Children standards and values.
• Set the programme objectives in line with the donor conditions and work-plan in consultation with all stakeholders.
• Prepare distributions reports for donors and Save the Children on food commodity receipts, distribution in the areas of operation, as well as any difficulties encountered. Document and report all food losses at the distribution sites.
• Be responsible to coordinate the preparation and monitor the implementation of the Food Aid project work-plan, financial reporting and forecast in consultation with Programme Manager and Food security and livelihoods Advisor.
• Establish effective donor and stakeholders' relation by attending regular donor and stakeholders' meetings and negotiate donor agreements.
• Lead, support and motivate food distribution team members, ensuring that team members have clear understanding of objectives and receive meaningful feedback on their performance.
• Train staff on proper commodity programming, distribution and reporting, and provide commodity management support to the field staff to ensure accountability and consistency; review commodity management and reporting systems
• Other duties: Perform other official duties as assigned by the supervisor and by the senior managers of the organization.
Save the Children 3 September 2012 till 31 March 2013
Sr. Distribution Officer (Food Aid)
Duty Station: Peshawar
• The Sr. Distribution Officer's main role is to lead and manage the planning, implementation, monitoring and evaluation of high quality, food distribution program activities in food aid sector. enveloped a strategy of community interaction for the social organizers and hold first dialogues meetings with the communities.
• Been responsible for the effective management of the Food Distribution team.
• Performed to ensure efficient and effective delivery of a high quality, food aid program.
• Ensured the thematic program is in line with the priorities, with support from the Program Manager and technical advice from the Food Aid Coordinator.
• Has been able to set the program objectives in line with the donor conditions and work-plan in consultation with all stakeholders.
• Monitored the project to ensure that it is managed within the timeline provided and as per objectives.
• Ensured compliance to systems and processes for planning and reporting to donor.
• Provided support and supervision to distribution staff to ensure successful implementation of the program.
• Ensured the effective monitoring, evaluation and documentation of the program.
• Been working responsibly to coordinate the preparation and monitor the implementation of the Food Aid project work-plan, financial reporting and forecast in consultation with Program Manager and Food Aid Coordinator.
• Ensured program staff safety and security, and ensure all Save the Children policies and principles are upheld at all time.
Save the Children 1 March 2011 till 2 September 2012
Sr. Reporting & Documentation Officer (Food Aid)
Duty Station: Islamabad (Head Office With Frequent Field Visits)
Report to Food Aid Advisor.
• Develop appropriate need assessment tools and conduct need assessment to determine the need of food security and livelihoods assistance program to help design and develop comprehensive proposal and budget for the food security and livelihoods assistances program.
• Responsible for timely, efficient and effective delivery of a high quality, food security and livelihoods program.
• Ensure the thematic program is in line with the priorities, with support from the Programme Manager and technical advice from the Food security and livelihoods Advisor.
• Develop and establish system and procedures for receiving beneficiary grievance/complaints and analyse to help improve the quality of the food security and livelihoods program deliverables.
• Predetermine beneficiary selection criteria in consultation with donor and associated authority prior to registrations process, in accordance with Save the Children standards and values.
• Set the programme objectives in line with the donor conditions and work-plan in consultation with all stakeholders.
• Prepare distributions reports for donors and Save the Children on food commodity receipts, distribution in the areas of operation, as well as any difficulties encountered. Document and report all food losses at the distribution sites.
• Be responsible to coordinate the preparation and monitor the implementation of the Food Aid project work-plan, financial reporting and forecast in consultation with Programme Manager and Food security and livelihoods Advisor.
• Establish effective donor and stakeholders' relation by attending regular donor and stakeholders' meetings and negotiate donor agreements.
• Lead, support and motivate food distribution team members, ensuring that team members have clear understanding of objectives and receive meaningful feedback on their performance.
• Train staff on proper commodity programming, distribution and reporting, and provide commodity management support to the field staff to ensure accountability and consistency; review commodity management and reporting systems
• Other duties: Perform other official duties as assigned by the supervisor and by the senior managers of the organization.
Save the Children 15 Nov 2010 to 28 Feb 2011
Documentation Officer (Food Aid)
Act Distribution Officer (Food Aid)
Duty Station: Muzafargarh With Visit to Rajanpur
Report to Food Aid Coordinator.
• Compile weekly/monthly distribution reports received from the Documentation Officer/Assistants and summarize them for submission to donors and SC management.
• Responsible for conducting training on Food Security and capacity building for the food aid staff.
• Collect updated data from warehouse i.e., commodity receiving and dispatching information from the Documentation Officer/Assistants on daily/weekly basis.
• Collect daily food distribution data for each Distribution Points from the relevant Documentation Officer/Assistants; compile them and submit the same to the Food Security Advisor for his/her review.
• Keep updated all the key personnel on day-to-day distribution plan activities.
• Review/check all SC/WFP incoming/outgoing waybills, outlet distribution reports, and master rolls, loss reports in order to ensure that the weekly/monthly distribution reports submitted by the Documentation Assistants are correct and matched with all the related papers / documents.
• Prepare WFP invoices and submit the same to the Food Security Advisor for verification and submission to WFP in a timely manner
• Representing Save The Children in different clusters of UN for coordination purpose.
• Coordinate with M&E personnel regarding M&E issues as required.
• Perform other official duties as assigned by the supervisor and by the Senior Managers of the organization.
Save the Children 17 Sep 2010 to 15 Nov2010
Data Base Assistant
Duty Station: Muzafargarh (Punjab)
Report to Food Aid Coordinator.
• Prepare & share daily, weekly and monthly progress report on Food Program.
• Maintenance of data base of beneficiaries and other relevant data.
• Preparation of program presentation and updating on regular basis.
• Update follow up data on the basis of daily consultation in respective forms/ tally sheets
• Provide enrolled beneficiaries with transportation where appropriate
• Any other tasks assigned by Food Aid Coordinator and Documentation Officer
• Regular coordination with project coordinator
7-Seas Traders Multan July 2008 to Sep 2010
Business Development Manager
Duty Station: Multan (Punjab)
Report to GM Import Export
• Building relationships with strategic key accounts and explore new business opportunities.
• Controlling the overall budgets, resources and profitability of research projects by ensuring timely delivery of value-added results and customer satisfaction.
• Ensure building is a clean and pleasant working environment.
• Administrative support to the Business Systems Manager.
• Diary management of the Business Systems Manager and team including arranging both internal and external meetings.
• Taking Design of Quality control process.
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Fatima Enterprises LTD Multan June 2007 to June 2008
Assistant Manager IMP/EXP
Duty Station: Multan (Punjab)
Report to GM Import Export
• Building relationships with strategic key accounts and explore new business opportunities.
• Controlling the overall budgets, resources and profitability of research projects by ensuring timely delivery of value-added results and customer satisfaction.
• Ensure building is a clean and pleasant working environment.
• Administrative support to the Business Systems Manager.
• Diary management of the Business Systems Manager and team including arranging both internal and external meetings.
• Any other administrative duties as may be required by the Business Manager and team e.g. filing, photocopying, distribution of documents, meeting minutes.
• Taking Design of Quality control process.
2012 Master's in Political Sciences (Continue)
2007 B.Com Bhaudin Zikria University Multan.