سماح مجدى محمد أحمد

 Employee relation, over time calculations and updating time and attendance syste



Guide in conducting career fairs to select right candidate for Dubai Customs.

 Consult with managers in the determination of manpower requirements, planning the recruitment of the new staff and the promotion transfer of existing staff.

 Deliver recruitment and manpower services to internal clients ensuring implementation of recruitment and Emiratization Dubai Custom policies and procedures.

 Build and establish good/close relationships to leading executive search agencies, Advertising agencies, educational Institutes/Universities, etc for advertising, interviewing and selection processes to get top candidates

 Respond efficiently to business needs and proactively identify innovative ways of candidate sourcing, selection and manpower planning to support in recruitment plan preparation.

 Developing a good understanding of client companies, their industry, what they do and their work culture and environment.
 Advertising vacancies by drafting and placing adverts in a wide range of media for example REACH job portal, newspapers, sourcing websites and magazines.
 Using social media to advertise positions attract candidates and build relationships with candidates and employers.
 Head hunting - identifying and approaching suitable candidates who may already be in work.
 Using candidate databases to match the right person to the client's vacancy.
 receiving and reviewing applications, managing interviews and tests and creating a shortlist of candidates for the client;
 requesting references and checking the suitability of applicants before submitting their details to the client;
 briefing the candidate about the responsibilities, salary and benefits of the job in question;
 preparing CVs and correspondence to forward to clients in respect of suitable applicants;
 Organizing interviews for candidates as requested by the client;
 informing candidates about the results of their interviews;
 negotiating pay and salary rates and finalizing arrangements between client and candidates;
 offering advice to both clients and candidates on pay rates, training and career progression;
 working towards and exceeding targets that may relate to the number of candidates placed, a value to be billed to clients or business leads generated;
 Reviewing recruitment policies to ensure effectiveness of selection techniques and recruitment projects.
 Using sales, business development, marketing techniques and networking in order to attract business from client companies.
 Visiting clients to build and develop relationships.

 Preparing Final settlements, Gratuity, leave salary and all employee benefits.
 Compilation & processing of attendance data in attendance system.
 Maintaining employees personal files and records, communicating HR policies & across the organization at all levels.
 Designed Policies and Various HR Forms and Induction Program.
 Tracking attendance, maintaining leave record, issue letters, etc.
 Preparation of full and final settlement generation of Experience Letters، Relieving Letters.
 Keeping track of Confirmation, appraisal and Increments of employees.
 Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, transfer letter, Absenteeism notice, warning letter, showcase notice, experience certificate, reliving letter, etc.
 Coordination with Technical panel and understanding their requirements, defining job positions.
 Resourcing, screening and short listing resumes through various job portals or else internal reference, head hunting.
 Short-listing the resumes based on desired skills and experience.
 Advertising vacancies, screening and short listing resumes.
 Conducting telephone and Personal interviews in coordination with departmental heads.
 Preparing offer letter, employment contract and job descriptions, completing joining Formalities and documentation.
 Scheduling and arranging training while coordinating with external trainers and training programs.
 Identification of training needs and nominating candidates for training.
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 Plan for an effective Recruitment Plans and Implement Manpower plan.
 Prepared the Job Analysis: Job Description and Job Specification.
 Ensure the training plan aligned with the budget.
 Implement Benefits packages upon company policy and budget for every level in the organization.
 Negotiate and manage medical and life insurance plans.
 Negotiate and managed good payroll, loans, credit cards offers from banks.
 Ensure that all legal requirements relating to employment and staff adhered are adhered.
 HR Manual :Policies and procedures, Employee handbook, Performance Appraisal, Surveys
 Responsible for the Recruitment Process.
 Handling all HR issues related to the company (Attendance, Leaves….etc.).
 Arranging Training Courses & Programs, meeting and parties, Developing indoor & outdoor activities.
 Preparing Presentations for meetings, weekly & monthly reports.
 Communicated with agencies for advertising Purposes.
 Designing Recruitment booths at Employment Fairs.
 Participate in Employment Fairs.
 Organize & manage monthly committee meetings.
 Co-ordinate all business affairs between the VP’s office and Head Office in Jeddah.
 Liaise with HR personnel visa issuance, car rent, transportation & any other admin issues.
 Managing office expenditures like supply and equipment needs/ Petty Cashes.
 Following up with the auditors who are covering our financial, tax and revenues activities.
 Dealing with the Press & Monitoring all Media related to the General Manager’s Office.
 Write press releases and/or briefs for maximum exposure for the events. Editing the Newsletter.
 Responsible for Hotels and Flight reservation.