Administrative Assistant / HR
Qatar Red Crescen
Total years of experience :8 years, 0 Months
Assist with day to day operations of the HR functions and duties
Provide clerical and administrative support to Human Resources executives
Compile and update employee records (hard and soft copies)
Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
Coordinate HR projects (meetings, training, surveys etc) and take minutes
Deal with employee requests regarding human resources issues, rules, and regulations
Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
Communicate with public services when necessary
Properly handle complaints and grievance procedures
Coordinate communication with candidates and schedule interviews
Conduct initial orientation to newly hired employees
Assist our recruiters to source candidates and update our database
* Crew Change : ( Sign on - Sign Off, Transfer, Medical )
* Crew Certificates Endorsement : ( following up with ministry )
* Vessels Certificates : communicating with ministry of transportation & Classification Authorities
* Crew Salary : preparing the monthly payroll for crew salary and arranging all salary transfers for crew to their countries
* daily correspondence with ( clients, agents, goverment sectors,
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Coordinate and monitor supply chain operations
Ensure premises, assets and communication ways are used effectively
Utilize logistics IT to optimize procedures
Recruit and coordinate logistics staff (e.g. truck drivers) according to availabilities and requirements
Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs
Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
Plan and track the shipment of final products according to customer requirements
Keep logs and records of warehouse stock, executed orders etc.
Prepare accurate reports for upper management