Samar Babrouk

Consultant (Short Term Assignment) at International Finance Corporation (IFC), member of the World Bank Group

• Egypt - Cairo
• My current job since September 2015

Supported the operations of three regulatory reform regional programs in MENA
- Building strong relationship with clients, donors, and other counterparts.
- Developing and monitoring project(s) budgets and revise budgets according to change in activities or sources of funds.
- Coordinating and connecting MENA teams with global experts for implementation of program activities and consultancy services.
- Developing work-plans for program’s deliverables.
- Support the implementation of program activities.
- Performing research analysis supporting regulatory reform activities.
- Scheduling field missions (supervise travel logistics, developed schedules, drafted official letters and communicated with government officials).
- Close follow up with finance department to insure timely delivery of payments to vendors.
- Developing reports and PowerPoint presentations to management, donors and clients.
- Preparing regional and local conferences, training and any other related events
- Handling procurement process of hiring related vendors and consultants

Program Assistant at International Finance Corporation (IFC), member of the World Bank Group

• Egypt
• September 2007 to May 2015

Supported the implementation of Trade and Competiveness Portfolio in MENA/GCC; Coordinating with multiple teams in Egypt, Jordan, Lebanon, Iraq, Afghanistan, Morocco, Tunisia, Saudi Arabia, UAE, Turkey and USA. Performed executive assistant support functions for T&C MENA Practice Manager, as well as supporting the MENA team on project management and financial aspects.

 Maintained organization of MENA Practice Manager's calendar; scheduling his meetings, appointments, interviews and teleconferences in-house and abroad.
 Coordinated itineraries, accommodations, flights, transportation, and payments of Practice Manager and other senior staff.
 Monitored and filtered incoming emails of Practice Manager for flagging important ones.
 Developed and sustained productive working relationships with internal and external partners.
 Scheduled bi- weekly MENA Team meetings: generated agenda, recorded minutes, followed up on action items.
 Planned, organized and implemented more than 30 local and regional events in Egypt, Jordan, Turkey, UAE, and Iraq.
 Received proposals and invoices from vendors - created work orders, purchase requisitions, & submitted invoices for payment.
 Responded to vendor inquiries regarding invoice payment status and resolved issues with payments as necessary.
 Planned and facilitated bi-annual project review meetings to expedite requirements and resolution of project issues.
 Coordinated between departments and operating units in resolving day-to-day administrative and operational problems.
 Developed and maintained a complete record of employee’s training history and special skills set (45 staff).
 Mentored and guided newly hired staff.
 Handled the hiring process of consulting firms and short term consultants; developing Terms of Reference, advertising of assignments, short listing of bidders, evaluating proposals, and awarding of contracts.
 Assisted Project Officers in managing consultants; scheduling of deliverables, preparing client/consultant meetings, reviewing interim and final reports and processing payments.
 Prepared quarterly financial analysis on MENA portfolio ($60m portfolio).
 Prepared presentations for management on MENA operations - progress, accomplishments, constraints, and required funding.
 Developed budget of three projects in the MENA pipeline.
 Monitored spending of projects I directly supported in Egypt, Iraq and Afghanistan.
 Proactively investigate and resolve the issues preventing the creation/closure of WBS elements in SAP.
 Conducted 10 due diligence checks for potential clients.
 Prepared cooperation agreements in coordination with the legal department.
 Coordinated with media agencies on developing promotional materials.

Project Coordinator at Egyptian Family Planning Association (EFPA), worked under UNFPA funded project

• Egypt - Cairo
• August 2005 to January 2007

Supported the implementation a $1m project aimed at providing comprehensive awareness on reproductive health and family planning among adolescents aged 12-18 years. This was successfully achieved in different Egyptian governorates by improving the overall environment surrounding these adolescents; giving training to their teachers, parents and community leaders.

- Developed the project activities, action plan, and budget in coordination with the managing director.
- Achieved project targets in collaboration with the project team resulting in 800 -1000 trained students, teachers, community figures, and parents in the targeted governorates.
- Drafted the funding proposals provided to UNFPA.
- Developed financial budget of the project in light of proposed UNFPA envelope.
- Led the preparation of project’s events (conferences and workshops).
- Submitted quarterly progress reports to UNFPA.
- Worked with media agencies on developing promotional materials.

Direct Reporting to Managing Director.

Office Manager at Unlimited Press for Book Trade and Educational Materials

• Egypt - Cairo
• November 2003 to July 2005

One of the large suppliers of International School Books and Educational malarias in Egypt. The company was founded in 2002 by a group of professionals who are dedicated to publish and provide a comprehensive range of educational products and the best in various areas for the scholarly and professional communities worldwide.
- Managed the day-to-day operations of Cairo Office.
- Managed the petty cash of the company.
- Developed the filing and record keeping system of the company.
- Contracted 3-4 international Book Publishers in UK and India.
- Managed the process of placing client’s orders, delivery of orders and payments of vendors.
- Prepared annual inventory reports for management.
- Worked with media agencies on developing promotional materials.

Direct Reporting to Managing Director.

Project Assistant at UNFPA

• Egypt - Cairo
• August 2001 to October 2003

The project main target was developing a five-year strategic plan in collaboration for improving the health
sector in Egypt, in collaboration with the Ministry of Health and Population.
 Organizing national conferences and workshops.
 Preparing progress reports and correspondences presented to the Minister of Health.
 Preparing board meetings; checking calendars of board member, preparing meeting materials,
assigning venues and drafting meeting minutes.
 Handling travel logistics of project team, visiting missions and consultants.
Direct reporting to the

Internship at Commercial & Industrial Development Center

• June 1999 to October 1999

Internship at he Egyptian Gulf Bank - LC’s & LG’s

• July 1998 to August 1998