Finance Technical Procurement and Tendering Controller
Zain Saudi Arabia
مجموع سنوات الخبرة :29 years, 2 أشهر
Responsible for managing and handling all purchases of Network Planning, Rollout, Operation, Maintenance and IT departments. •Plan, develop and implement strategic policies and procedures to maximize overall process efficiency and effectiveness.•Propose and recommend action plans to improve procurement budgets and target to meet financial cost optimization.•Floating of tenders to Vendors/ Suppliers, evaluation of offers, commercial discussion and finalization of contract/PO in view of project schedule.•Maintaining quality standards for incoming NTW equipment & services and IT hardware & software.•Ensuring stringent adherence to quality standards & identifying gaps and taking corrective action. •Preparing Annual Rate Contracts with vendors/suppliers related to work and timely renewal of contracts after completing review. •Managing Vendor/supplier selection process for any RFI/RFP/ RFQ.... •Negotiating the commercial offers to meet department budget and company target price. •Negotiating the payment terms and conditions to meet company policy. •Coordinating with Legal and Contract Management Department to maximize efficiency and effectiveness.
•Vendor and Supplier Management: Vendor/Suppliers assessment, selection and registration base for cost effective and quality procurement of NTW equipment & services and IT hardware & software. Vendor sourcing / Vendor base rationalization. Develop Vendor/Supplier base Strategies to meet requirements of Sourcing. Gathering all relevant supplier-market data (e.g. price development, alternative suppliers).Managing the day-to-day relationship. Assessment and Monitoring Vendor/Supplier performance based on various criterions such as quality improvement rate, timely delivery, credit terms etc •Ensure on time, accurate data and apply the approval matrix for PR and PO from Oracle i Procurement and Purchasing point of view.
•Building, Developing, Coaching and Motivating team to achieve business goals.
Responsible for pre-sales activity, contract execution and closure for TE, TE Data and Vodafone Egypt accounts.
Key Tasks:-
•Join and participate in all pre sales activity within the country to ensure acceptable profit margin and cash flow.
•Support and follow on monthly bases the key account KPI’s and define the corrective action when needed.
•Exercise full control and perform detailed monthly analysis for orders booked, net sales, unadjusted margin % and adjustments to cost of sales as well as WIP, Opex and payments follow up.
•Maintain the co-operate governance key control with Key Account in the country.
•Support the sales process to be followed within Key Account.
•Ensure that all invoices are in conformity with the customer contract and delivered on time. Also, secure timely payment of all invoices by having constant contract with the customer to facilitate payment for both Huawei Technologies HK and Huawei Egypt.
•Manage the forecast process and assist the concerned departments in preparation and follow up on the financial and budget figures.
•Support the overall Huawei operations in the country by exchanging information and suggesting improvements from a financial point of view.
•Train and develop allocated resources.
•Understanding Huawei business environment and outlining where it impacts on business.
•Key Account education for finance perspective.
•Contractual requirements.
•Participate in the monthly closing through working closely with the Finance and Accounting team to ensure proper financial reporting.
•Work closely with the auditors by providing related information required during the interim and end of year audit.
Responsible for Revenue Operation Department and Oracle system support.
Key Tasks:-
•Manage the section’s operations and outputs in line with the Accounting Department’s objectives.
•Participate in developing and direct implementation of the section’s policies, procedures, systems and frameworks;
•Provide informal guidance the Executive - Accounting;
•Manage the accounts receivable process including and not limited to the following:
oAnalyzing and reporting bad debt.
oMaintaining accounts receivable registers.
oPreparing accounts receivable reports.
oTranslation of billing information into general ledger via posting process.
oAnalyzing revenue and prices;
•Ensure coordination and consistency of information between collection channels, billing system and other financial systems within Zain KSA.
•Ensure timely and accurate reporting of accounts receivable to relevant stakeholders.
Manage the section’s operations and outputs in line with the Accounting Department’s objectives.
•Participate in developing and direct implementation of the section’s policies, procedures, systems and frameworks;
•Provide informal guidance the Executive - Accounting;
•Manage the accounts receivable process including and not limited to the following:
oAnalyzing and reporting bad debt.
oMaintaining accounts receivable registers.
oPreparing accounts receivable reports.
oTranslation of billing information into general ledger via posting process.
oAnalyzing revenue and prices;
•Ensure coordination and consistency of information between collection channels, billing system and other financial systems within Zain KSA.
•Ensure timely and accurate reporting of accounts receivable to relevant stakeholders.
•Manage and review the entire contracts to ensure the compliance with Zain requirements and group policies.
•Report suggestions to the Management to enhance our process and cycle in order to keep the leadership of the market.
•Enhance staff capabilities through training courses, additional skills and talents, also providing valuable information on timely basis.
•Review the internal controls, regarding the whole cycle of invoices and checks as approval cycle, printing, delivery to suppliers, etc…
•Manage the calculation of withholding tax as per the KSA law of the Zakah and income tax department.
•Manage monthly payment for department of Zakah and income tax.
•Act as the single point between all users of Oracle modules (FA, Inv., GL, AP, I Proc. & BIS) and IT department to solve any issue in this regard.
•Maintain monthly cash outflow projection.
•Creating and maintaining short list of important suppliers to give them priority.
•Manage and maintain the entire accruals (Capex & Opex)
•Responsible for all accounts payable operations, satisfying and meeting supplier's expectations by providing professional services to achieve targets (On time payment).
•Manage and maintain adequate registration, distribution (Accounting Allocation)
• Review and approve the checks with its supporting attached documents to be approved by signatories as per bank mandate approved BOD.
•Manage and maintain monthly closing, running invoices validation, accounting process and creating journal entries to GL Oracle module to be posted.
• Manage and maintain suppliers' reconciliation.
• Manage monthly reconciliation between AP trial balance (Oracle AP Module) and GL trial balance (Oracle GL Module).
• Manage monthly revaluation of account payable balance in foreign currency and the journal entries required (Oracle GL Module).
• Manage monthly valuable reporting package, accounts analysis, overdue invoices aging report, cash outflow in currency report, etc...
•Reporting suggestions to the Management to enhance our process and cycle in order to keep the leadership of the market.
•Enhance staff capabilities through training courses, additional skills and talents, also providing valuable information on timely basis.
•Review the internal controls and the compliance to SOX, regarding the whole cycle of invoices and checks as approval cycle, printing, delivery to suppliers, etc…
•Creating and maintaining short list of important suppliers to give them priority.
•Responsible for all accounts payable operations, satisfying and meeting supplier's expectations by providing professional services to achieve targets (On time payment).
•Supervise and maintain adequate registration, distribution (Accounting Allocation), withholding & sales tax of invoices.
•Review and approve the checks with its supporting attached documents to be approved by signatories as per bank mandate approved BOD.
•Supervise and maintain monthly closing, running invoices validation, accounting process and creating journal entries to GL Oracle module to be posted.
•Supervise and maintain suppliers' reconciliation.
•Maintain monthly reconciliation between AP trial balance (Oracle AP Module) and GL trial balance (Oracle GL Module).
•Maintain monthly revaluation of account payable balance in foreign currency and the journal entries required (Oracle GL Module).
•Maintain monthly valuable reporting package, overdue invoices aging report, cash outflow in currency report, etc...
•Supervise and maintain monthly physical count of checks' safe box.
•The main role of decision support team is to translate the company's strategies into precise goals and measures which allow decision makers to monitor those measures as they achieve those goals.
•Also, handle, support and create new horizons and better understanding for the decision makers in internal departments to have better knowledge of cost against benefits, accounting and budget.
•Review and approve Capex and Opex business cases and work as advisor and support to the decision maker.
•Supervise and maintain the budget for Network, IT, Property and Facility Management departments.
•Supervise and maintain outline budget (OB), detail budget (DB) and quarter budget (3+9, 6+6 & 9+3) submissions.
•Supervise and maintain headcount and staff cost budget.
•Supervise and review whole Capex & Opex budget before submission.
•Supervise and maintain monthly closing, actual, re-class, build and utilize accruals and journal entries required.
•Supervise and maintain monthly comparison between actual and budget to identify variance (over / under budget).
•Maintain monthly summary variances report with short description.
•Supervise and maintain SOWT, statistical and trend analysis based on actual and budget for year over year.
•Responsible for all fixed assets operations, satisfying and meeting managements' expectations by providing professional services to achieve finance targets and objectives.
•Review the internal controls and the compliance to SOX, VF UK GAAP, VF IFRS and Egyptian standards regarding the whole fixed assets process, cycle, reporting, etc…
•Supervise and maintain fixed assets register.
•Supervise and maintain fixed assets inventory, stock control, costing, etc…
•Supervise and maintain monthly provision for slow and non-moving items of fixed assets inventory.
•Maintain monthly capitalized labor and interest calculation.
•Maintain infrastructure network standard cost, constructions, equipment, installations, etc….
•Supervise and maintain accruals' report for assets received and related service rendered, tangible and intangible, by each supplier.
•Supervise and maintain disposal and retirement of out-of-order and obsolete assets.
•Supervise and maintain monthly closing, running depreciation, accounting process and creating journal entries to GL Oracle module to be posted.
•Supervise and maintain fixed assets reconciliation with accounts payable.
•Supervise and maintain journal entries required.
•Maintain monthly fixed assets reconciliation with trial balance.
•Review suppliers' contracts.
•Maintain monthly valuable reporting package, fixed assets inventory aging report, fixed assets in progress aging report, etc...
•Maintain quarterly and yearly valuable reporting package for balance sheet purpose, net book value for tangible and intangible assets schedule analysis's, etc...
•Supervise and maintain physical count of network sites and fixed assets inventory.
•Maintaining stocks
•Costing products & stock items
•Handling supplies & Po
•Maintaining assets register
•Maintaining account receivable
•Maintaining and recording day to day transactions
•Maintaining accounting books
•Liaising with external suppliers
•Maintaining petty cash
•Assist in some administration mission
•Food and Beverage cost analysis
Accountant under training
Self Study Till now
Zain HR Department handled the course through Telecoms Academy, Informa Telecoms & Media.
VF HR Department handled the Course through CAAT Consulting January 07 – May 07.
From May 2000 – till April 2003 Grade A
Grade Obtained: Very Good