Document Controller
MG DEVELOPMENTS
مجموع سنوات الخبرة :22 years, 0 أشهر
• Enhance information flow as department and employee liaison, fostering transparency.
• Coordinate activities, resources, equipment and data for seamless project execution.
• Act as central point of contact, delivering clear and timely status updates to all stakeholders.
• Monitor progress, analyze data, and escalate critical issues to management proactively.
• Craft and maintain comprehensive project documentation, plans, and reports, ensuring accuracy and accessibility.
• Ensure all work adheres to established procedures, prioritizing personnel and equipment safety.
• Coordinate all aspects, including technical documents, drawings, and commercial correspondence.
• Meticulously input and update document data in standard registers.
• Generate insightful document control reports for informed decision-making.
• Streamline site documentation typing and address all site needs efficiently.
• Manage controlled copies of documents, ensuring timely delivery to relevant parties.
• Maintain detailed and updated records of documents and distribution for easy retrieval.
• Secure documents and drawings, preventing damage and ensuring traceability.
• Implement and maintain a well-organized filing system and control logs.
• Continuously improve document control procedures for enhanced efficiency and effectiveness.
• Working with various departments to understand their requirements for materials, equipment, or services.
• Finding potential vendors who meet the company's needs and criteria, considering factors like price, quality, reliability, and reputation.
• Negotiating terms and conditions with suppliers, ensuring they align with the company's budget and best interests.
• Creating and tracking purchase orders, verifying invoices for accuracy, and ensuring timely payments.
• Building and maintaining strong relationships with suppliers to secure favorable terms and ensure smooth communication.
• Evaluating supplier performance based on factors like quality, delivery times, and cost, and taking corrective action if necessary.
• Adhering to all relevant procurement laws and regulations to ensure ethical and legal practices.
• Streamline communication as primary liaison between departments, employees, and clients.
• Coordinate activities, resources, equipment, and information for seamless project execution.
• Collaborate with clients to define project requirements, scope, and objectives.
• Monitor progress, track milestones, and proactively address any issues that arise.
• Act as the central point of contact, providing clear and timely status updates to all stakeholders.
• Create comprehensive project documentation, plans, and reports, ensuring clarity and accessibility.
• Coordinate all aspects of document control, including technical documents, drawings, and commercial correspondence.
• Meticulously input and update document data in standard registers, guaranteeing data integrity.
• Generate insightful document control reports to inform decision-making and optimize workflows.
• Maintain documents and drawings under safe custody, preventing damage and ensuring traceability.
• Implement and maintain a well-organized filing system and control logs for efficient retrieval.
• Continuously improve document control procedures for enhanced effectiveness.
• Troubleshoot, diagnose, and repair hardware and software issues for laptops and desktops.
• Support and provide solutions for network failures, minimizing downtime and disruptions.
• Coordinate with team members to identify and resolve technical complications.
• Install, configure, and maintain network services, equipment, and devices.
• Record network problems and resolutions for future reference and improved troubleshooting.
• Configure and organize IT infrastructure, including switches, routers, security structures, firewalls, and network protocols.
• Manage wireless connectivity by determining the optimal channel, SSID, and security settings.
• Manage accounting operations, including account closing, reporting, reconciliation, and client discovery meetings.
• Secure cost-effective purchases and ensure timely order fulfillment, complying with company policies and procedures.
• Process important company documents, invoices, quotations, and maintain an up-to-date financial chart.
• Prepare clear and insightful financial reports on company performance for informed decision-making.
• Manage employee visa applications, processing, renewals, and compliance with government regulations.
• Coordinate with HR on employee medicals, fingerprinting, and residence/visa requirements.
• Streamline administrative procedures for efficient procurement and account management.
• Utilize accounting software and procurement tools to enhance accuracy and efficiency.
• Implement internal controls and mitigate financial risks through comprehensive analysis.
• Maintain clear communication with internal stakeholders and external vendors.
• Proactively identify and resolve accounting and procurement challenges.
• Ensure accuracy and meticulousness in all financial transactions and documentation.
• Juggle multiple priorities and manage time effectively.
• Stay informed on industry trends and adapt to changing regulations and procedures.
• Prepares source data for computer entry by compiling and sorting information and establishing entry priorities.
• Enters customer and account data by inputting alphabetic and numeric information on the keyboard or optical scanner according to screen format.
• Maintains data entry requirements by following data program techniques and procedures.
• Secures information by completing database backups.
• Maintains operations by following policies and procedures and reporting needed changes.
• Maintains customer confidence and protects operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Install computer networks such as local area networks (LANs), the Internet and other data communications systems.
• Install server hardware and software infrastructure.
• Set up user accounts and passwords.
• Monitor network usage and security.
• Manage email, spam, and virus protection.
• Troubleshoot and restore systems after crashes.
• Undertake routine preventative measures and implement, maintain and monitor network security.
• Keep internal networks running smoothly.
• Manage system backup.
• Support network and computing infrastructure.
• Install and maintain network services, equipment, and various devices.
• Oversee software security.
• Advise clients on strategies to reach a particular audience.
• Determine the message the design should portray.
• Create images that identify a product or convey a message.
• Develop graphics and images for product illustrations, logos, and websites.
• Create designs either by hand or using computer software packages.
• Select colors, images, text style, and layout.
• Present the design to clients or the art director.
• Incorporate changes recommended by the clients into the final design.
• Review designs for errors before printing or publishing them.
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