Executive Assistant To Director
Investment Corporation of Dubai
Total years of experience :15 years, 6 Months
Providing assistant to the Operations Director and ICD Brookfield's Chairman.
- Prepare correspondence, documents, presentations.
- Conduct research, organize data, and generate reports.
- Manage schedules and itineraries
- Arrange and co-ordinate meetings and functions
- Draw up and distribute minutes of meetings
- Organize travel arrangements
- Liaise with senior management, clients, external providers
- Screen, handle and redirect calls
- Set up, maintain and improve data management systems
- Booking tickets and hotels
- Managing corporate credit cards, medicals and other expenses
- Handling invoices and cheque payments
- Prepare correspondence, documents, presentations
- Conduct research, organize data, generate reports
- Manage schedules and itineraries
- Arrange and co-ordinate meetings and functions
- Draw up and distribute minutes of meetings
- Organize travel arrangements
- Liaise with senior management, clients, external providers
- Screen, handle and redirect calls
- Set up, maintain and improve data management systems
- Prepare correspondence, documents, presentations
- Conduct research, organize data, generate reports
- Manage schedules and itineraries
- Arrange and co-ordinate meetings and functions
- Draw up and distribute minutes of meetings
- Organize travel arrangements
- Liaise with senior management, clients, external providers
- Screen, handle and redirect calls
- Set up, maintain and improve data management systems
• Assisting General Counsel Effectively manage the General Counsels' meetings and schedule appointments with external lawyers. Prepared contract approval cover sheets for different departments and follow up to get it signed. Coordinate with Administration Department to get General Counsel Business trips booked and approved by the Executive office.
• Manages a range of DMCC's legal needs from day to day (contracts) Works with external lawyers, coordinates with internal departments and provide reports on legal work, deals with cross section of property issues and advising/reporting of the same. Receive and send emails asking for updates on contracts and reports, coordinate with General Counsel to get the work done.
• Maintain necessary correspondence with clients Keeping them informed about the latest developments regarding the case, and sending across necessary documents via e-mail, fax or post. Communicate and assist with other departments, answering queries, providing & approving contracts as requested. Property contracts signed by General Counsel, Justification Forms made for property department. Sent letters, Fax, Emails to external counsels with update on each case when required.
• Prepares correspondence and legal papers Such as complaints, motions, and responses under the supervision of the General Counsel. Assisted in preparing all correspondence related to Legal Affairs Department organized and summarized and kept in one folder.
• Provides copies of contracts to different BU holders and filing them in the safe Establishing & maintaining a system to organize and track all legal documents. Ensure all documents are scanned and filed electronically. Ensure filling in a good and reachable way. Continues filing all legal files by scanning and organizing all legal invoices photocopied and filled. Gathered all legal opinion and maintained them in one file and kept soft copy of each one.
* Process payments: (Generate bank payment vouchers, cheques, and payment details like bank instructions, TT, demand draft etc on the basis of relevant supporting documents.)
* Audit: (Assist in preparing audit schedules, financial schedules and make available accounting information and records for external audit.)
* Bank reconciliation: (Assist the Senior Accountant to reconcile the bank statement balance with the bank balance in the Company's books in order to ensure that all transactions made are reconciled with the Company's bankbooks.)
* Data entry/document generation and verification: (Arrange to send documents to authorized signatories for signatures and distribute them to the concerned recipients such as, suppliers, banks etc after approval. Prepare vouchers, credit notes. Match receipts with relevant invoices on the date of receipt generation. Generate manual invoices for respective service lines and late payment fees and make day-to-day entries of manual invoices into system)
* Filing and documentation: (Handle sensitive and confidential information and files; maintain custody of all original documents related to the department. Maintain strict confidentiality and security of the files/documents through password protection.)
* Photocopy and fax: (Monitor documents before, during and after the duplicating/faxing process to ensure original copy integrity, proper set up and quality control; maintain copy of all relevant incoming faxes.)
* Funds and banking and related documentation: (Deposit cheques and cash at the bank counters within stipulated time limit (the following day) and obtain stamped counterfoils. Assist Accountant to account for other bank transactions like interest, bank charges, other direct transfers/refunds etc.)
* Preparing Financial Budget for the year across the middle east.
* Working on the DME's & Brand Profitability.
* Handled all accounts job (Bank reconciliation, General ledger booking, Accounts receivable, Accounts payable, stock, tax preparation)
* Worked as the Dean's Assistant from December 2002 till February 2004 during my study in the Business and Computer University Collage.
* Participated and Organizing DMCC events such as (Dubai Tea Forum, Big 5 and Gulf Food)