Lecturer
Civil Service Institute University
Total des années d'expérience :16 years, 0 Mois
High Quality Research Support Programme HQRS -University of Bristol, Transparency Solutions & Observatory of Conflict & Violence Prevention, (Hargeisa-Somaliland)
PSI - Somaliland, Hargeisa
Administration Officer
•Human Resources
•Maintain up to date personnel files including: checking, updating and etc
•Managing the leave rosters and reporting on monthly basis
•Ensuring departmental leave plans are implemented
•Help in the recruitment of the new positions
•Assisting in preparation of Job descriptions, if required
•Announcing new positions and posting to the news papers and websites
•Inviting labor office for recruitments, arranging exam schedules and interviews
•Announcing National holidays and other notifications
•Organizing HR events including annual function, training, workshops etc.
•Assist in Performance appraisal process
•Preparing staff orientation and welcoming
•Prepare Monthly vehicles database & fuel consumption sheets for payment of fuels & to monitor the vehicles.
•Prepare Monthly Timesheets for auxiliary staff for payment of salary.
•Prepare Monthly PRF for office & kitchen supplies
•Helping the international staff on aspects of HR, Admin & logistical (if they need extra help from auxiliary staff like, their weekly groceries & for their pickups)
•Checking & calling service people for any maintenance problem
•Security
•Implement PSI-Somaliland security plans
•Ensure that W/men both facilities are well trained
•Maintain first aid kits updated and fire extinguishers are serviced
•Follow up with both SPU & guards on the security conditions
•Management and Leadership:
•Supervise the Auxiliary staff(Guards-Drivers & Cleaners)
•Prepare their rosters ( schedules on monthly basis)
•Appraise all auxiliary staff
•Facility Management
•Manage both office and G/house facilities
•Follow up utilities ( Water, gas and Electricity)
•Maintain Inventory count at the facilities
•Maintain office, guest house, and office equipment in good condition, including oversight of building and equipment repairs and routine maintenance
•IT Support: help in fixing minor IT problems, installations, troubleshooting and connectivity to printers and networks
Feb- Nov 2012 - Tropical Health & Educational Trust - Somaliland , Hargeisa
Admin Assistant:
•Office management
•Manage day to day office business and staff attendance sheet on a daily basis.
•Ensure good condition and maintenance of office
•Manage daily travel itinerary between THET staff and the car
•Manage reception facilities and welcome visitors
•Handle telephone calls and internet
•Develop and maintain office and administrative systems including:
•Maintain staff records, annual leave etc
•Maintain records of office manuals; staff manual;
•Manage equipment; telephones; photocopying; scanning documents.
•Maintain stationary; equipment, furniture and supplies; inventories
•Manage kitchen/ refreshments
•Maintain records of legal documents (registration, tax law, labour code etc)
•Arrange meetings for THET staff and take minutes of meetings
•Ensure that all newly purchased assets are listed in the fixed assets register and a serial number is assigned to all assets.
•Prepare Payment Authorization Requests for Office Expenses (Programme & Non Programme) and submit to the Finance Officer
•Managing THET’s annual NGO registration with Ministry of Planning
HR
•Maintain staff records, annual leave etc
•Help with recruitment, arrange interviews and tests.
•Coordinate staff inductions
IT
•Ensure office equipment is in good condition, arrange repair, antivirus, manage IT contractors
•Ensure weekly back up of files in the Office Shared Drive
•Liaise with IT specialists, service providers
•Request quotes and manage providers e.g. for internet, IT installation
•Undertake any other duties designated by the Country Representative, including general support among the THET Programme team.
General
•Assist with other administrative, financial and office management duties as required
Radio Hargeisa-Somaliland
•News anchor
•Previously Program Co-host
Manage HR issues (contracts, terms of employment, vacations, Health Benefits, etc.) for staff working with MSF-H Office
•Contribute to the follow-up, development and implementation of MSF-H HR policies, personnel manuals and other HR guidelines Monitor changes to relevant procedures and regulations and assist Human Resources & Finance Coordinator to ensure that staff, providers, and consultants fulfill administrative and HR requirements, including reporting to the coordinators regarding HR-Administration issues
•Facilitate recruitment, support in HR matters for staff
•Ensure the smooth running of the office
•Ensure that all necessary agreements, work permits and Visa's for the Expatriates of the MSF-H Mission in Somaliland
•Manage the Expatriates House is being clean by keeping close supervision of the cleaners
•Follow up & Supervision of the cooks both in the office & Expatriates House
•Manage & Monitor the Medical Expenses of the National Staff
•Manage all the Administrative activities of the office
•Maintaining, Filing, Recording of all the files regarding Holidays, work issue for both Expatriate & National Staff
•Preparing the Monthly Payroll & Pay slips for the National Staff
•Ensuring that all receipts of Medical Expenses of the National Staff are submitted & recorded for reimbursement
•Ensure all the tickets, accommodations & transport are done on time for the Expatriate Staff while they travel
•Aid when translation is needed in HR-Admin aspects or for communication matters b/w Expatriates & National Staff whom aren't fluent in English
•Prepare Evacuation List during any Movement for all Coordinators & PC's in the Mission for Safety & Security matters
Department of Advertising and Public Relations (Very Good)