Officer (Commercial)
Merchem Limited
Total years of experience :15 years, 0 Months
Export & import documentation
Opening of LC for import & checking the LC for export
Co-ordination with CHA, SL, forwarder, custom officials for the export & import documentation,
clearance, shipment etc.
Preparing purchase order, taking GRN, stock transfer, posting invoices etc.in SAP
Maintaining export and import register, monitoring the shipment till destination, documents as per LC
and other payment terms, LC checking, shipment planning with factory etc.
Export shipment planning as per Marketing department advice and inform QC/Plant
Issuance of export Proforma Invoice and payment followup
To carry out the pre- shipment and as well Bank and buyers documentation.
Freight Comparison statement and obtaining approval.
Follow up with the Liner/forwarder for shipment, container and B/L
Complying to Insurance formalities.
Informing copy documents/vessel schedule to customers
Tracking Export Shipment/Export documents and highlighting the abnormalities.
Parking of freight bills, Export clearing bills and parallelization
Tracking of ARE1 and EP copies and sending to plant.
Collection and verification of documents from CHA.
Import tracking, co-ordination with CHA and preparing necessary documents for clearance.
Maintain Import and Export, drawback register
Draback, EPCG, Advance Authorization
Supervising container stuffing at plant for avoiding any mistakes
Co-ordination with international customers for the payment, orders, L/C etc
To co-ordinate with the plant dispatch team for the timely dispatch of the international orders.
To participate in the order review for ensuring the ability to execute the proposed order.
Accepting the system orders duly approved by the international audit for price/freight etc.
Ensuring the LC requirements and suggesting the changes in the LC (if required)
Ensuring the execution of the pre-shipment and post shipment documents for exports requirements.
Ensuring and verifying the pre-shipment central excise cleared doc. Form plant dispatch team.
Providing the doc. To CHA and co-coordinating with them for the timely custom clearance
Co-coordinating with the S L for the containers related activities and the to deal with the issues arising
out of it.
To co-ordinate for the finance dept. for the issues related to the payments for freights and other non
negotiable doc.
Co-ordination with international customers and partners regarding the orders, payments, LC and
timely shipment status etc.
Executing the orders and processing the dispatches
Processing the purchase orders received by the consignee.
Checking the samples, invoice, ARE, COA etc received from the plant for moving the cargo according
to the customer specification and needs.
Preparation of purchase orders, Proforma invoices, samples etc for getting orders from consignee
LC amendment, correction, verification
To co-ordinate with the plant dispatch team for the timely dispatch of the international orders.
To participate in the order review for ensuring the ability to execute the proposed order.
Accepting the system orders duly approved by the international audit for price/freight etc.
Ensuring the LC requirements and suggesting the changes in the LC (if required)
Ensuring the execution of the pre-shipment and post shipment documents for exports requirements.
Ensuring the transportation (truck, containers, cargoes, vessels) for the timely dispatches.
Ensuring and verifying the pre-shipment central excise cleared doc. Form plant dispatch team.
Providing the doc. To CHA and co-coordinating with them for the timely custom clearance
Co-ordinating with the S L for the containers related activities and the to deal with the issues arising
out of it.
Ensuring the safe stuffing done at ICD / plant and if required deputing a person to monitor and ensure
the process.
To co-ordinate for the finance dept. for the issues related to the payments for freights and other non
negotiable doc.
After the confirmation of the SOB, processing the advance freight requisition for releasing the B/L
from the line.
Keeping track of the containers till it reaches to the final port.
Maintaining the records of the orders systematically to facilitate faster decision making.
Providing the shipment details and logistics solution to the support executives who would in turn
forward it to the concerned parties involved.
Vendor bill passing and creditor management.
Co-ordination with international freight forwarders, customers etc,
Freight negotiation
Preparing export documents like Pre-Shipment and Post-Shipment.
Pre-Shipment documents:-ARE-1, Export Invoice, Packing list, Export declaration form, SDF etc.
Post-Shipment documents:-Bill of Lading, Certificate of Origin, Manufacturer / Beneficiary certificate,
Bill of Exchange, and other L/C related documents.
Preparing of monthly statement of revenue and Sales.
Maintaining outstanding statement of freight forwarders / CHA and shipping lines etc.
Preparation of dispatch plan and execution
Preparation of Freight comparison statement for various shipping lines and freight forwarders
Scheduling container requirements and freezing of shipping plan
Booking of expenses in SAP for local Freight and ocean freight
Time to time follow up with A/C dept for release payment for each vendor (CHA & freight Forwarder)
Successful handled export documentation
Prepare sales data monthly
Prepare payment collection details on monthly basis
Prepare Outstanding Statement for all Forwarders and CHA Agent
Worked with advanced system tools like SAP (SD Module) File Version:
Specialized in supply chain Management.
AWARDED FOR THE BEST PERFORMER