Sales Coordinator /Solution's Support
3W Networks
Total years of experience :13 years, 9 Months
Role as a Bid Officer
- Prequalifying the company with various End users and EPC Companies online portal.
- Downloading the tender documents and uploading the quotation and related documents to the
customer E portals
- Help in evaluation if an opportunity is “Bid” or “No Bid” by preparing the Tender Review
Summary (TRS)
- Manage bids both technically and commercially
- Issue technical clarifications to the client and if needed arrange the client and supplier meeting
with the technical team
- Coordinate internally with Sales, Proposal, Project Management, Commercial and TAC Dept. and
outline the project requirements and delegate the tasks.
- Create the bid commercial documentation
- Provide Sales with commercial data to help them with pricing strategy
- Lead the bid review and approval process
- Maintain the Proposal and sales working folders
- Submission of bid in online or Bound copy
- Handover the project to project management, if the bid has been won
- Review the bid lessons that can be learned, if the bid has been lost
- Check and confirm purchase orders before acceptance with the commercial team
- Recommend processes, procedures, templates, and guidelines to improve the bid management
flow
- Maintain the proposal and Sales register and generate the report for management meetings.
Role as a Product Sales Manager
- Screening and publishing the new RFQ/RFI published in various Tender Portals.
- Receive and acknowledge the product/spares enquiries
- Take quotes form suppliers
- Submit the quote on time and follow up
- Execute the orders received on time
- Negotiate the quotes with vendors and place order
- Raising purchase requisitions and preparing the purchase orders using Microsoft Dynamics GP
(Great Plains) ERP System
- Close monitoring with the logistics an warehouse team for the timely delivery of materials
- Invoice submission and payment on time
- Maintain the product sale register and submit the monthly report to finance and management.
- Represent the audit for Product sale
- Make substantial improvement in the product sale procedure as per the company standards
Role as Executive Secretary to Chief Operating Officer
- Managing Meeting and Travel schedules
- Preparing the Visa documents and travel arrangements
- The distribution and Maintaining all confidential documentation
- Maintaining a healthy relationship with existing customers while opening up fresh customers.
- Supporting the Project Sales Engineer in attaining bidding & sales targets
- Good understanding of quality and delivery requirements in compliance to company requirements.
- Respond with a timely, polite acknowledgement to customer’s queries.
- Preparing Quotes, CSO, LPO, IREQ, IPOR, Deliver Notes and Invoice through Orion System.
- Follow up with customers for quotes, purchase orders & payment.
- Prepare export documents and coordinate transport of resources and material.
- Taking care of overseas project orders, exporting and importing.
- Communicating with regional sales team for status of order and position of sales.
- Generate monthly, weekly or daily sales analysis from the Orion System.
- Maintain Sales Engineer calendar and daily visits data base.
- Providing sales and administrative support involving efficient handling of top and confidential agreements.
- Collecting, analyzing, evaluating and accounting the information in order to increase productivity of sales.
- Monitoring the trends and evaluating the performance assessed against monthly sales goals.
- Coordinating and responding to all requests of internal meetings.
- Assisting in the implementation of sales strategy as prepared by the sales manager.
Maintaining relationship with clients & ensuring their satisfaction.
- Receptionist duties - acting as the first point of contact, screening calls as appropriate and
dealing with basic general enquiries.
- Time management, meeting project execution deadlines and problem solving.
- Undertaking secretarial and personal assistant duties such as opening, logging and distributing
incoming mail;
- Meeting and greeting visitors at all levels of seniority
- Providing support to the local team.
- Maintaining petty cash and house keeping.