Procurement Officer
Norwegian Refugee Council
مجموع سنوات الخبرة :14 years, 1 أشهر
Implement NRC’s standard procurement practices and procedures, and maintain records for audit as per set standards.
Prepare the required quotations, analyse the contents, provide recommendations, and prepare the Bid Analysis meeting including all
relevant all information properly documented.
Prepare request for quotations and invitations for bids as part of initiating new tenders.
Draft the contract of purchase by paying attention to key clauses of the contract, context of contract, and value calculation to ensure
its readiness for review and signing.
Liaise and coordinate with the relevant parties regarding delivery of supplies and keep them informed of any changes in a timely
manner.
Support Logistics Team to monitor implementation of procurement plans and act proactively to ensure program teams submit their
procurement requests on timely manner as advised by the procurement plans. Provide back-up and support when required to the
Logistics team in non-procurement activities.
Identify and maintain an accurate and up-to-date supplier information database for the regularly purchased items.
Ensure to remain updated on local market conditions and spread relevant information to all concerned parties when applicable.
Follow up the payment process with Finance to ensure NRC fulfils its obligations to suppliers.
Track requisitions and ongoing procurements using the related tracking sheets and take corrective measures when necessary.
Support, manage and provide capacity building of Procurement Assistant with daily tasks and activities.
Keep track of all contracts and long-term agreements related to NRC Lebanon operations. Manage each procurement in line with
NRC and donor procurement procedures and rules, ensuring all the procedures are followed, documentation are completed, and
authorizations are obtained accurately.
Planning, creating, and processing timely requisitions and purchase orders for raw materials, sub-assemblies, and finished goods;
Tracking orders & Ensuring on-time deliveries; Developing strong relationships with key suppliers and measuring suppliers’
performance based on cost, quality, delivery, and service level.
Make sure that there is no modification on the BOM (technical drawings and modification of the drivers-quantity adjustment).
Make sure that there is approval from the Finance Department to release material requisition.
Generate RFQ and send for approved suppliers. Negotiate prices and lead times with suppliers. Make sure to review historical data of
similar or previously purchased material to ensure validity and consistency . Constantly enhance pricing negotiation and ask for a
price list for the full year .
Submit PO s for approval before proceeding to purchase; Generate PO from requisition (stock and non-stock) or from BC;Import POs
and follow up with suppliers.
Follow up with warehouse operation on receipt of goods (local and foreign) and on discrepancies.
Enter, on JD Edwards, landed cost rules for foreign orders and match vouchers for import purchases (closing month).
Prepare and get needed approval and signatures on payment orders and letters for banks, reflect values on JD Edwards and
coordinate with suppliers to collect checks or email bank slip in case of a foreign supplier.
Issue stock quantities; adjust on JDE and handle transfer of raw material to different branches in factory based on request from
production.
Estimated Landed Cost Calculation for New Items & Landed Cost Calculations for Imported Goods. Monitoring annual material cash
flow to be in compliance with the pipeline / updated on monthly basis. Suppliers Performance Management & Evaluation. Contracts
Management, Assessment & Renewals . Inventory Management, Stock Analysis, Stock Issues & Adjustments, Setting ROP & ROQ.
Cash Flow Management .
Same responsibilities as "NRC BEIRUT COUNTRY OFFICE" but different location:
Implement NRC’s standard procurement practices and procedures, and maintain records for audit as per set standards. Prepare the
required quotations, analyse the contents, provide recommendations, and prepare the Bid Analysis meeting including all relevant all
information properly documented.
Prepare request for quotations and invitations for bids as part of initiating new tenders. Draft the contract of purchase by paying
attention to key clauses of the contract, context of contract, and value calculation to ensure its readiness for review and signing.
Liaise and coordinate with the relevant parties regarding delivery of supplies and keep them informed of any changes in a timely
manner. Support Logistics Coordinator to monitor implementation of procurement plans and act proactively to ensure program
teams submit their procurement requests on timely manner as advised by the procurement plans.
Provide back-up and support when required to the Logistics team in non-procurement activities. Identify and maintain an accurate
and up-to-date supplier information database for the regularly purchased items. Ensure to remain updated on local market
conditions and spread relevant information to all concerned parties when applicable.
Follow up the payment process with Finance to ensure NRC fulfills its obligations to suppliers. Track requisitions and ongoing
procurements using the related tracking sheets and take corrective measures when necessary.
Support, manage and provide capacity building of Procurement Assistant with daily tasks and activities. Keep track of all contracts
and long-term agreements related to NRC Lebanon operations. Manage each procurement in line with NRC and donor procurement
procedures and rules, ensuring all the procedures are followed, documentation are completed, and authorizations are obtained
accurately.
Ensure adherence and compliance with AAA policies, tools, handbooks and guidelines. Promote and share ideas for improvement of
the procurement function. Establish and maintain a good professional working relationship with suppliers. Conduct market surveys
when necessary.
Ensure that AAA’s related activities are implemented within AAA’s Protection mainstreaming guidelines and report any
breaches/concerns to the line manager and/or focal point for proper action. Implement AAA’s standard procurement practices and
procedures, and maintain records for audit as per set standards.
Prepare the required quotations, analyze the contents, provide recommendations, and prepare the Bid Analysis meeting including all
relevant all information properly documented. Prepare request for quotations and invitations for bids as part of initiating new
tenders.
Liaise and coordinate with the relevant parties regarding delivery of supplies and keep them informed of any changes in a timely
manner. Identify and maintain an accurate and up-to-date supplier information database for the regularly purchased items. Ensure to
remain updated on local market conditions and spread relevant information to all concerned parties when applicable.
Track requisitions and ongoing procurements using the related tracking sheets and take corrective measures when necessary. Keep
track of all contracts and long-term agreements related to AAA operations.
Manage each procurement in line with AAA and donor procurement procedures and rules, ensuring all the procedures are followed,
documentation is completed, and authorizations are obtained accurately. Follow up the payment process with Finance to ensure
AAA fulfills its obligations to suppliers. Provide back-up and support when required to the Logistics team in non-procurement
activities.
Supporting the Import and Export sales team in studying and preparing quotations and price lists / International and Local
Purchases.
Working closely with the sales managers, purchasers, customers as well as the logistics department to ensure smooth transactions,
deliveries and finally total customer satisfaction / Communicating with warehouse and stock managers to control stock in order to
place orders.
Providing critical information to all parties involved and following-up with departments to avoid any delays in shipments; Sourcing
needed products from different suppliers; Communicating with international suppliers to ship cargo/ negotiating prices/delivery
date/ payment terms.
Planning shipments with shipping agents/ negotiating prices/delivery terms and shipping schedules / Effecting payment.
Maintaining and updating customer records and handling communication with the offices of clients related to orders and order
processing.
Analyzing customer sales and report to sales managers.Managing the business relationship between company and suppliers
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