Payroll Officer
Alshaya Enterprises
مجموع سنوات الخبرة :16 years, 2 أشهر
Processing all activities related to payroll such initial placement on payroll, adjustments, deductions, terminations, etc.
Preparing payments, salary certificates, salary review letter, and Incentive payments.
Processing annual leave, Medical leave & Maternity Leave etc.
Compiling and processing periodic payroll reports.
Creating new employee / location / organization date on payroll system.
Processing the monthly payroll on Infinity system & Excel sheet (Manual) & ensuring that calculations are accurate and in compliance with company policies and contractual provisions.
Managing and coordinating the final settlement process and ensuring the completion of all the related formalities i.e. residence permit cancellation, leaver checklist.
Preparing the additions & Deletions list for both medical & life insurance.
• Preparing the credit & debit notes for both medical & life insurance
Establish and maintain company and employee Payroll records.
Verify Payroll system entries for new employee’s basic salary, allowance, position etc. and changes to existing employee’s status, such as salary increments, transfers and promotions as entered by HR Service.
Receive attendance and overtime report from outlet.
Monitor and verify attendance and overtime, and rise to line manager and head of HR if any concerns.
Process approved attendance and overtime, calculate entitlements.
Reconcile and payroll discrepancies.
Verify all employee leaves and exemptions in payroll system and prepare leave entitlements.
Calculate monthly payroll and forward to Finance for verification.
Calculate indemnity and end of service benefits for all separating employees.
Respond to payroll related queries of employees and guide them as per payroll policies & procedures as required.
Prepare and submit the regular and supplemental payrolls, which includes but is not limited to constant communication with Human Resources and other departments to ensure accuracy.
Performs moderately complex accounting work involving preparing financial statements, records, documents or reports.
Process all temporary employee payment vouchers.
Resolving issues with timesheets and payment requests to ensure accurate payments.
Responding to all payroll related queries in a timely and customer oriented manner.
Maintenance of employee files and leave entitlements.
Starters, Terminations, roster variations.
Leave management and processing.
Checking of timesheets.
Assist staff on the Time and Leave accounting system.
Calculation of termination payments.
Preparation of requested certificates.
Co-ordinate and process bonus payments and prepare letters.
Preparation of Reports for Accounts Department.
Answering payroll, leaves and payment queries from staff.
Analyze payroll data and provide insights and recommendations.
Recommend improvements, adaptations, or revisions to the accounting system and accompanying procedures ad needed.
Responsible for safety & Quality of the function / Task performed.
Carrying out other occasional duties related to the scope of the job as requested.
Co-ordinated start up project of 1, 000 employees in handling Payroll/ HR functions. Took leadership to Computerize Payroll/ HR functions to ERP.
Processes Timecards of nearly 1, 000 employees (multi-projects) bi-weekly/ monthly in a timely and accurate manner.
Prints Timecards as per HR employee master, distributes and collects timecards each pay period.
Reviews timesheet for accuracy in order to detect and reconcile payroll discrepancies.
Processes Payroll in eNfinity (ERP system) and generates reports.
Performs payroll advances/ deductions/ Final Pay and tracks employees’ records.
Prepares Pay stubs and send for distribution to various departments.
Assists and communicates with Supervisors/ Managers to resolve any payroll problems.
Prepares Employees’ ‘hours worked document’ for invoicing the clients.
Trains new hire employees on timecards. Prepares necessary reports for management.
Follows established guidelines in performing routine day to day tasks within the payroll function
Data entry of payroll data such as hours worked.
Gathers payroll information requested by department management
Researches employee’s complaints and/or pay discrepancies
Creates and maintains files for Payroll department
Collects and distributes Payroll’s mail
Follows established guidelines in performing routine day to day tasks
Reviews computer printouts against manually kept ledgers and make needed corrections
Other duties as assigned.
Create security model based on functional responsibilities and configure HR system to enforce the security access to data.
Responsible for providing solutions to questions or problems regarding HRIS system. Lead projects which impacts data maintenance on the HRIS, including mass updates. Support HR department with analysis reports generation. (Using IMPROMTU)
Provides information and assistance to employees, supervisors, and Department Directors regarding the companies’ personnel policies, employee banking info changes, and related employment activities.
Processes payroll changes in accordance with the provisions of the company’s Personnel Policies and Procedures, approved pay plan, and contractual agreements.
Inputs new employee information; updates employee salary, attendance, review dates, and status using HRIS software (Deltek /Cost point) to reflect changes to both the HR records and Finance Department’s payroll records.
Assists in coordinating the new hire process, including the processing of requisitions, background checks, drug tests, and New Employee Orientation information.
Maintains records and prepares ad hoc reports which assist in identifying trends regarding HR processes or practices that are inefficient or create potential exposure for the organization
Builds and maintains procedures for processing new hire information, terminations, preparing exit interviews and coordinating communications
Develops and maintains administration procedures, manuals, and office files.
Processing Letter of Authorization (Required to access the US Army Privileges) by using Synchronized Predeployent Operational Tracker (SPOT).
Using Brass ring to closeout or adds or deletes employees Info.
Maintains a solid knowledge of the personnel policies and procedures and benefit information to respond to questions from employees, supervisors and Department Directors.
Determines and recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
Plans and arranges work schedule and establishes work priorities to complete scheduled and assigned work within the parameters assigned by the Manager.
Prepares periodic reports for management, as necessary or requested, to track strategic goal accomplishment.
Provides office administration support including scheduling, project support etc
Compiles payroll data, such as, hours worked, taxes, insurance to be withheld, etc.
Computes wages and deductions, and enter data into computers.
Compiles employee time, production, and payroll data from time sheets and other records.
Reviews time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
Verifies attendance, hours worked, and pay adjustments, and post information onto designated records.
Records employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
Issues and records adjustments to pay related to previous errors or retroactive increases.
Keeps informed about changes in tax and deduction laws that apply to the payroll process.
Provides information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
Ensures payroll is reconciled with general ledger on a monthly basis.
