Procurement Manager
Al Futtaim Group Real Estate
Total years of experience :32 years, 10 Months
Technical:
• Leading a team of the department to manage Procurement transactions for the projects and no-projects requirements.
• Providing Procurement advices to internal customers to ensure risks are minimized and best value is achieved.
• Preparing Requests for Tenders/Invitation to bid documents based on business needs, advising on selection of tenderers, preparing tender evaluation reports, leading and conducting the tender negotiation process up to and including preparing final recommendations for head of department’s approval.
• Preparing and presenting relevant reports at regular intervals on progress against a baseline procurement program and supplier service delivery.
• Adapting standard form of contracts, in conjunction with Group legal, for the procurement of various maintenance agreements, service agreements, and agreements of purchase.
Process:
• Drafting the procurement process, workflow, policies and procedures and drafting the necessary templates and tracking records and providing strategic direction to Supply Chain Management initiatives.
• Monitoring and controlling the implementation of the approved procurement process to maintain efficiency of daily operations.
• Providing guidance to the assigned team members to ensure governance.
• Complying with the overall organizational forms and processes to ensure internal approvals are obtained in accordance with approved procurement policies and the Delegation of Authority.
• Ensuring appropriate record keeping, logs, etc. and formal documentation in day to day business
• Ensuring to follow legal and/or contractual procedures with respect to business operations, Outsource Contract agreement and interactions with any external parties
Systems:
• Transforming the manual system to automated system of procurement process complies with the procurement workflow and identify solutions for system upgrade.
• Providing guidance to the assigned team members in SAP functionalities.
• Communicating directly with SAP team to ensure best practice of award and system functions personalization are implemented.
Vendor Management:
• Managing the prequalification process and post Evaluation for each contractor, vendors as well as potential bidders.
• Selection and development of Vendor Management and periodical suppliers evaluation
• Coordinate with suppliers on all matters concerning allocated requests, best practices to process and complete delivery within logical time period
• Providing the complete service interface between customers and Procurement department and the contractors / vendors by ensuring service requirements are met in accordance with delegated financial budget and quality.
Operations Management:
• Regularly ensuring the SCM and all aspects of the operations are conducted efficiently and effectively, in line with best international norms and practice
• Focus on Internal & external Customer service satisfaction and a pleasant customer experience.
• As per operations and maintenance contract terms planning and scheduling regular, periodic and preventive maintenance in conjunction with relevant units and departments; follow up on execution and completion
• Manage and execute tenders for soft and hard services contracts, inclusive coordination and on-boarding of any outsourced suppliers i.e. Security, Cleaning Landscaping, Fire Safety, MEP, Valet Parking, Shopper Tracking, Mall wifi, Waste Management, various Marketing related contracts and many others as may be required.
• Ensure absence of any operational disruptions, except as may be required for specific planned purpose from time to time
• Ensure Tenant store fit out process is undertaken in compliance with standard rules, guidelines and norms including Public Liability Insurance
• Assisting in the preparation and review of financial budget, and monitor performance against projections with al stakeholder through ERP system ensuring expenditures are utilized judiciously
• Developing procurement strategy, establishing procurement policies and procedures
• Selection and development of Vendor Management and periodical suppliers evaluation
• Plan, direct, and manage the procurement department for various operational and non-development requirement
• Working on procurement operating model to ensure highest levels of customer satisfaction along with upholding transparency and accountability.
• Working on re-engineering and optimization projects at enterprise level
• Establishment of procurement service catalogue and SLA
• Assist leadership team in developing ToFA, ToDA & Governance Manuals for the organization
• Working on cost reduction initiatives at enterprise levels along with ad hoc projects
• Manage the sourcing activity and ensure achieving adequate price competition
• Prepare and present relevant reports at regular intervals on progress against a baseline procurement program and supplier service delivery
• Establish the new process and systems for effective procurement across the organisation for non-development requirements.
• Managing, controlling and monitoring procurement process to maintain efficiency of daily operations.
• Managing the sourcing activities and ensuring achievement of adequate price competition.
• Comply with and use of organisational forms and processes to ensure internal approvals are obtained in accordance with group policies and the Delegation of Authority
• Adapting the standard form of contracts, in conjunction with Group legal, for the procurement of various types of agreements.
• Ensuring the automated system of procurement process complies with the procurement workflow and identify solutions for system upgrade.
• Managing the prequalification process and post Evaluation for each contractor, vendors as well as potential bidders.
• Providing the complete service interface between customers and Centralised Procurement department and the contractors / vendors by ensuring service requirements are met in accordance with budget and quality.
• Provides support to principals on projects which are high value strategic projects
• Demonstrate continuous improvement, decrease turnover times, streamline work processes, and cooperatively and jointly to provide quality service.
• Control purchasing department budgets.
• Interview and hire staff, and oversee staff training.
• Review purchase order claims and contracts for conformance to company policy and ensuring all commercial invoices are verified by authorized person in accordance with contract/PO provision.
• Resolving vendor or contractor grievances and claims against suppliers.
• Review, evaluate and approve specifications for issuing and awarding bids.
• Managing tender evaluation and lead the tender/ contracts negotiation including preparing final recommendations for internal acceptance.
• End to end Inventory & Logistics Management
• Coordinate with suppliers on all matters concerning allocated requests, best practices to process and complete delivery within logical time period
• Efficiently manage procurement of raw materials, packaging materials and utilities for the business
• Managing routine activities, such as POs, follow up with supplier for delivery on schedule, weekly review with production etc.
• Establish & maintain a robust planning process for imports and domestic sourced items.
• Regular interface with the other depts. for their yearly SOE requirements.
• Monitor inventory as per forecast with planned delivery schedules to contain working capital within specific target.
• Liaison with key vendors to keep abreast of current market trends for effective decision making.
• Accountable for meeting orders by designing, implementing and monitoring effective procurement schedules and establishing the quality & quantity limits for effective inventory controls.
• Streamlining the system and procedures for effective inventory control for ensuring ready availability to meet the user department requirement.
• Materials Procurement, purchase planning, ensuring a smooth and continuous supply at optimum cost.
• Carrying out inventory management of materials and replenishing of stock items by rising and scrutinizing the purchase indents through reorder levels.
• Verification of stock items with FIFO technique
• Governing the inventory function so as to curtail inventory-holding expenses and adherence to the minimum inventory level to minimize wastage and by monitoring consumption details of all departments.
• Evaluation of minimum & maximum stock levels as per needs leading efficient inventory management.
• Developing & implementing procedures, control systems for maintaining hygiene & quality standards.
• Leading efforts for streamlining processes & generating cost savings in operations.
• Coordinating with various departments such as accounts for pricing, PO & payment & Executive Chef, Executive House keeper, Chief Engineer for special availability or pricing of merchandise.
• Generating MIS reports on various parameters such as prices lists, regular purchases etc.., for critical decision making process.
• Periodical assessment performance of vendors based on various criterions such as conducting audits, hygiene standards maintained in storage and deliveries, percentage for rejections, quality improvement rate, timely delivery, credit terms etc. and implementing necessary corrective action.
• Follow-up with vendors for timely deliveries, quality checks and ensuring timely payments as agreed.
• Preparing Annual Rate Contracts with Vendors for Fruits & vegetables, milk, non-food and consumable items, other services etc. items and timely renewal of contracts after complete review.
• Developing long-term partnership with suppliers, managing day-to-day supplier performance to ensure meeting of best service, cost, quality and delivery norms.
Food & Beverage Costing
Preparing of Food, Beverage & Tobacco Cost Report.
P & L Statement & Cost Report of individual Outlets.
Daily Sales Analyses,
KOT & BOT Control
Food & Beverage Inventory of Store, F & B Outlets & Kitchen
Items & Recipe unit Costing, deriving Selling Price
Compiling Excess & Shortages Stock Report
Control on internal all department requisition expenses
Control on F & B operation (Banquets & ODC)
Finalization of Accounts
Sales & Marketing
Master of Business Administration - Project Management, Logistics & Supply Chain Management
Master of Commerce (M.Com)
Bachelor of Commerce Special subject Accounts & Economy