Contracts Administrator
Property & Strata Managemen
مجموع سنوات الخبرة :24 years, 8 أشهر
City of Playford, Salisbury, Town of Gawler, Barossa Valley, St. Mary, PAE, Light Council and 290 Councils, 349 Towns of South Australia; Upper Torrens Land Management Project, South Road Project for Extension of Highway)
•Supporting and coordinating with legal/ conveyance's team while drafting contracts, identifying any risks from inception to mitigate on time.
•Providing best advice to clients about market / capital value of the property prior to Commissioner of Highways Compulsory Acquisition of Land for Highway Construction.
•Using market development, negotiating with customers and providing best services to build and maintain a network of relationships in the realtor community i.e. Builders, Realtors, Brokers, Lawyers, Financial Planners etc.
•Participating in client-council discussions about the acquisition of potential new project sites, island, and subdivision feasibility and plotting / selling and valuation strategy for new developments.
•Reviewing and providing feedback on contracts progress with other members of the team on a regular basis; Ensuring that projects are meeting deadlines and are on budget;
•Providing land management services, looking after contracts and risks aspects while selling, and buying land for local and foreign clients interested to invest in Mount Lofty Ranges, Mount Pleasant zone, YP region and other regions.
•Checking eligibility of local/ foreign clients to invest in real estate, and qualifying prospects for any mortgage, regional development funds. Applying knowledge of mortgage financing and sales experience, developing a sales/territory plan for prospects and referral business opportunities.
•Reviewed several council’s development plans, bylaws, development application documents cycle until approvals to learn and brief new investors, purchasers how to make a successful plan
•Highlighted several flaws in SAILIS system of LTO, where property boundaries were showing on others’ parcels. I helped several landlords in maintaining road and ancillary infrastructure in old titles where it’s not funded by council and it was not covered in any of deposited plan, filed plan or strata plan due to the jurisdictional reasons.
•Arranging stakeholders meeting between developers, council and seminaries board to acquire lots for cemeteries.
•Extracting, analyzing, collating, collecting and conveying any real estate property documents for any of 349 South Australian Towns, 290 councils, in 560 diagram books of 550 Hundreds.
Lusail City Development: Client: Lusail Real Estate Development Authority. Work includes Underground Tunnels, Light Rail Transit Tram System, Green Line; Technical & Commercial bidding for Tender No. RTC/099, 083/2013 (Doha Metro Phase 1 - Systems, Rolling Stock, Depots and Trackwork), Metro RLN-EAG / Al Khor Expressway P60 Interface, and Delivery of Highway Railway Optimization Phase 2 Report for Qatar Rail Company, Earthworks, Road and Utilities Network, Highway and Marine Works, Dewatering and Mass Backfilling in Marine Environment for Water Front Commercial Boulevard)
•In charge of the Commercial Administration of EPCC, DB, DBB (Design Bid Build) contracts. Routinely interfaced with LREDC Office and Qatar Rail to ensure compliance with risk appetite limits and Lusail C&PC policies. Provided advice to PMC and PD, and controls that the contracts are managed commercially as per the rules and procedures, in order to safeguard the interest of stakeholders and the project.
•Responsible for cost control and change management on engineering, procurement, construction, and completion phases of several contracts. Managed cost control, forecasting and explained Variances in both Lump Sum and Reimbursable project environments. Supported finance reporting within the Client’s reporting framework including Cost Forecasting, Anticipated Final Cost (AFC), Cost of Work Done (COWD or Actual), Gross Billing and Current Contract Value; and provided robust Cost Analysis Feedback.
•Responsible for client liaison and contracts administration for Commercial Plazas, UG Car Parkings and Substations, Light Railway and Qatar Rail Metro Tunnels (by NATM/SEM methods), Towers, Roads, Utility Tunnels, Utilities and infrastructure and services components of the project. Reporting to both Contracts and Commercial Manager and solely responsible for contracts administration duties for the entire Lusail City Development Project consisting of various Construction Packages and Phases.
•Processed contractor payments. Verified Contractor’s invoices; reviewed cost reporting and budget control. Identified and analysed deviations and trends against budgets. Investigated deviations with relevant groups, advised management of issues and recommend corrective actions
•Liaised with External Auditors on year-end audit and familiar with all IFRS’ relating to real estate development e.g. AASB 111, 118/ IFRIC 15
•Responsible for review/modification of contract, RFQs, RFIs, RFQs, CORs/ VOs from inception to resolution
•Managed commercial risk, flagged issues and recommended mitigation options at the earliest opportunity. In charge of setting up the system of low-risk controlling, early warning procedure. Analyzed, interpreted and implemented new and amended regulations and changes to the risk framework. Advised the project delivery team on contract changes in a timely manner and recommending appropriate action to mitigate commercial risk. Negotiated changes and prices to the scope of work under existing contracts/framework agreements.
•In charge of claims and counter claims, issuance of various contractual and trend notices, GTC memos, and CVF for EPCC contracts, DBB Contracts and all kinds of construction subcontracts. Prepared and documented all information recording events as background to future claims. Gathered the necessary documentation by liaising with schedulers to prepare extension of time and loss and expense claims.
•Applied FIDIC, NEC3, FAR regulations during negotiation/arbitration of multiple claims.
•Responsible for coordination of pre-qualification and bidders list, issue of Invitation to Tender (ITT), clarifications, technical and priced commercial evaluation to include appropriate professional adjustment factors and obtained relevant management tender board approvals. Provided contract/commercial support to Client’s Bid Management for bid and proposals development and performed contractual reviews and approvals within delegated authority.
•Evaluated and recommended appropriate action for scope changes that maybe required during projects construction phase in terms of technical validity and cost effectiveness. Responsible to contact with real estate developers to find out their projects and negotiated with them for better deals as per the company requirements
•Responsible for leading, coordinating and communicating the cost control requirements and ensuring PMCM's contractual obligations in regards to cost control are met.
•Consolidated and analysed cost information from EPC contractor, PMCM team. Overall responsibility of communicating with the client’s Cost Control Consultants T&T. Responsible to Control and forecast PMCM team costs, invoices and manpower projections.
•Lusail Smart City and Intelligent Transportation System (ITS): connecting to LCCC’ Lusail Command and Control Center covering P060 Expressway, External Arterial Roads, Underpass Tunnels in Road A1, A3, LRT Station and Interface between ITS/SCADA Ducts, Power -Rd crossing duct, Parking Guidance Systems, Concept of Operations complying to Ashghal’s National Transportation Management Centre. Meeting and Presentation to Ashghal about ITS Variation Orders. Lusail Integrated Access Network (LIAN) Intelligent Transportation System Network Concept Design, Fibre Optic Design within LIAN
Oil Fields
Client: Xstrata Nickel Mines, Sudbury, Canada. Early Works Development includes refurbishing surface infrastructure elements, hoist upgrade, refuge station, blasting, mine dewatering and other mining operations)
•Advised staff on all aspects of risk issues to company's processes and procedures. Ensured all relevant policies and risk procedures comply with legislative, project requirements and personnel understand and comply with the implemented policies, systems and Risk Management Plan.
•Assisted the operations department, contractors on risk concerns. Identified risk factors, and made recommendations on the appropriate measures.
•Ensured successful implementation and maintenance of planning methodologies and procedures, Formulation of strategies and risk assessments to protect company’s commercial interests with regards to company’s contracted projects.
•Provided analysis of cost trends, to assist project management understand issues early and developed mitigation measures as warranted
•Responsible for all aspects of tender and contract planning tender/ contract strategy to ensure cost-effectiveness and timely execution/ completion of contract. Risk assessments and verification, contractor pre-qualification, issue of invitation to tender, tender evaluation, contract award, post contract administration and contract close-out. Co-operation and liaison with the Company's Estimation Manager in terms of pre and post tender contractual and commercial advice including preparing and maintaining live commercial risk and opportunity registers to demonstrate the full range of possible financial outcomes for the project.
•Analyzed costs and recommended changes to optimize benefits versus costs. Developed and refined costing reports to allow for risk mitigation of incorrectly reporting earnings and costs;
•Developed, planned, and implemented activities that enabled a highly motivated and highly performing team to deliver team objectives, fostering an environment of cooperation and change. Ensured team meet agreed service levels. Conducted performance reviews and acted upon development needs where appropriate. Effectively managed resources in optimizing net labour multipliers in achieving deliverable hand over dates. Ensured that direct reports have clear objectives and targets linked to business objectives having accurate data on which to base future costing, earning and resource projections
•Established and maintained relationships with operations staff, technical staff, external consultants, and suppliers/ vendors.
Power Plant & Oil Gathering Center Processing Plant GC27 & Transit Lines including Roads and Highways to/ from Mina Al Ahmadi Oil Exporting Port. Work includes Mass Excavation for Consolidation Pits, Evaporation Ponds, Water related infrastructure such as water pump station, sewerage networks, sewage treatment plant, potable water networks)
•Responsible for contract formulation, systems and processes with a working knowledge of engineering and services/consultancy practices. Co-ordinated with the proposal team members to ensure completion of various activities on time; arrived at solutions for any unresolved issues. Ensured smooth flow of inter-disciplinary inputs in scope definition and FEED through periodic discussions with the discipline engineers from Engineering Department.
•Prepared subcontract bid packages and issued the same to subcontractor along with project specific responsibility matrices, preambles etc. Managed team of contracts personnel to develop, issue and evaluate tenders and award subcontracts (preceded by Letters of Intent, Preliminary Works Letters, etc.) compliant with the subcontracting strategy and subcontracting plan using the NEC suite of Contract Documents (Short or Full Forms).
•Performed market trend investigation and benchmarking to ensure contractors are in line with industry standard. Negotiated contractors’ qualifications and exceptions during Tender Evaluation. Ensured contractor's deliverables to tender/contract documents are delivered in a timely matter. Finalised award and participated in management of Oils & Gas EPC contracts. Participated in parallel discussions with key Subcontractors in respect of active tenders to ensure their respective bids are compliant with both the Main Contract and the Company’s policies and that their financial terms of supply and/or execution are fully understood by Proposals Department when included in the bid.
•Conducted prequalification, preparation, issue, receipt, opening and assessment of tenders and award of contracts in the most cost effective manner in compliance with laws, regulations, internal policy, standards and procedures
•Lead the review and approval of design Change requests, concession requests, trend notices, waiver to Project Specifications and lead the technical analysis of claims and variations impacting the costs and schedule, identified the areas for challenging the contractors with the objective of minimizing the impact and protecting Company interests, developed technical negotiation strategies with contractors. Prepared Technical Position Paper/Technical Evaluation Criteria where required.
•Re-measured and verified the work accomplished by the subcontractors and, wherever possible, tried to minimize and controlled additional quantities claimed by the subcontractors.
•Carried out regular evaluation of the subcontractors, design and provided feedback on their performance and areas for improvement.
•Overseen progressing system and status. Identified corrective actions to enable activities to be brought back on schedule when deviations are observed.
•Interfaced with engineering, execution, Controllers and other Business Services related functions such as Procurement, Planning and Document Control. Chaired the weekly contract review meetings, recorded minutes, and followed-up on all action items.
Kadanwari Gas Field Development Project, LNG Processing Plant)
•Performed contracting within the requirements of the project schedule and budgets by defining primary job objectives clearly. Liaised with other team leaders at all meetings relative to project operations, to ensure that information affecting schedule and cost is continually recognised and incorporated to ensure successful financial outcomes of all operations, commitments and milestones are achieved and expedited progress mindful of foreseen overruns/claims/ liquidated damages
•Participated in pre-tender and tender evaluation meetings. Assisted in the checking and analysis of tenderers rates and prices including sensitivity risk analysis. Provided comprehensive commercial evaluation feedback of tenders reviewed for inclusion in final tender report.
•Distributed quantity surveying documentation, data and records according to existing procedures and transferred copies to field as appropriate. Ensured Bill of Quantities for measured works does not exceed contract value without appropriate paperwork and client approval is obtained for Omissions/additions as per agreed rates (SORs) and dayworks. Maintained accurate Bill of Quantities showing actual costs incurred, committed costs, forecast uncommitted, contingency reserves and variances from budget. Prepared, submitted and agreed interim applications for payment (total contract cost, payments to date, current payment requested, retention and amount owed cumulative and for the period) and ensured cash received, including the submission and agreement of Change Orders, Dayworks and any subcontract amounts
•Monitored any changes to the value of the work in each allocated construction contract arising from drawings issued, revisions, site instructions, field variation orders or other causes and progressively prepared cost estimates for field instructions and extra work authorisations and ensured that they are properly categorised including the preparation of valuations for field variation orders. Ensured that subcontracts quotations, where applicable, are complete and documented
•Reviewed, adjudicated and analysed claims and backcharges and expedited settlement when so required. Proposed price variations, extensions and executed contract amendments based on the merits of the case and in the best interests of company.
•Expedited all necessary specifications, drawings and documents including all site safety, labour and discipline literature to enable contractor to meet his contractual obligations.
•Used all resources and remedies available under the contract in order to ensure that the contractor meets his contractual obligations.
•Monitored and in collaboration with other appropriate site disciplines, recorded the productivity of each assigned construction contractor together with explanations for any deviations from the performance anticipated from the contractors tender.
•Reviewed, analysed and processed monthly interim progress certificates in accordance with the requirements of the contract.
•Prepared notices and other correspondence for signature by the Construction Director in accordance with the requirements of the contracts as applicable.
•Attended all regular site meetings with contractors and prepared notes of meeting when required. Prepared monthly and other commercial reports. Obtained information from different supervisors and prepared contractor performance evaluations in a timely manner. Liaised closely with the project control team to ensure consistent and accurate reporting. Provided time and cost trend information, analysis and forecasts.
•Awarded any locally awarded contracts in accordance with corporate and project procedures.
•Ensured that contractors / vendors bonds and insurances are in force. Provided historical information related to a vendor’s contract compliance and performance to the appropriate resources during the sourcing process. Participated in regular Vendor performance management based dialogues and tracking of agreed performance SLAs ‘Service Level Agreements’.
•Prepared the final account for each allocated contract and provided feedback to Home Office in a structured and auditable way identifying all components of the agreed final account.
•Initiated the appropriate completion certificates in a timely manner.
•Assembled, correlated and maintained contract records for the purpose of administering site contracts and for preparing claims defense cases where management activities are not in accordance with objectives.
•Ensured that proper documentation is kept to facilitate technical or financial audit and the safe return of records to archives following job completion. Assisted auditors as and when required.
LNG Terminal, Karachi Port Railways Network, Platform Extension, Rolling Stock and Infrastructure Project)
•Established and administered planning and budgetary process that ensured cost flow control. Measured and monitored the project performance, noting of any deviations from plan regarding schedule, finance and resource status. Competently assessed the costs and value to complete on a monthly basis; Cost Valuation Reconciliation (CVR). Actively involved in the day to day commercial administration of lower value/lower risk contracts and cost management activities.
•Assisted in review of Construction offers received from various contractors and estimated cost for Project Support which includes Engineering, procurement Services, Office Facilities, Site Facilities, Travel, Expediting Costs, Inspection Costs, Vendor Rep Costs and other third party service costs using BCIS and NRM1 standards.
•Adequate knowledge of Price levels in Civil, Structural, and Mechanical, Piping, Electrical Instrumentation, Installation, Testing and commissioning activities ensuring that the time cost rates being applied are appropriate for the categories of staff assigned to the task
•Provided the performance reporting of budget and produced BoQs (POMI, CESSM3).
•Earned Value Analysis, Cost Forecasting and Cost Analysis in support of EPC projects on NEC3 form
•Commercial input in Material Selection, Engineering design and drawing, project management, costing, safety requirements, operational parameters, cost related to shutdown activities.
includes Central Processing Facility, LNG Plant, Degassing Station, Water Injection Ponds, Crude and Jet Oil Storage Tanks, Piping, Infrastructure, Utilities & Road Network )
•Responsible to Coordinate commercial administration in line with contract requirements to ensure cost reimbursement
•Responsible for resolving elevated disputed high risk commercial issues originating from contracts complying with key commercial procedures
•Responsible for the development, implementation and compliance of risk management programs as well as the associated policies, procedures, guidelines and forms to ensure compliance with risk appetite limits and governance policies.
•Responsible for ensuring EPC contractor cost reporting is structured for incorporation into overall reporting; Monitoring EPC contractor's milestone verification and any conditions, which would affect project cost or schedule to justify value of invoice.
•Responsible for reviewing EPC contractor's procurement activities and costs for changes in scope.
•Responsible for preparing and maintaining time and cost trend statistics to support cost and man hour forecasts
•Responsible for preparing final project statistics, and analysed effectiveness of cost procedures for possible improvement on future projects to ensure contract requirements are met and the company's position is protected in all ongoing trading activities.
•In charge of claims and counter claims, issuance of various contractual notices for EPCC contracts and all kinds of construction subcontracts.
•Extensive knowledge of FIDIC, NEC3 form of contracts, T&Cs, FAR regulations, worked concurrently and negotiated multiple claims, change/variation orders, trend notices, extension of time and loss and expense claims; Provided legal advice on arbitration where required.
•Participated in appropriate business meetings, forums and committees. Worked closely with line and business managers to understand the business, identified risk issues, and promoted solutions to manage relevant Fraud & Financial risks.
Police Facilities In support of AFCEE/MNSTCI Reconstruction program
Real Estate, Contract & Commercial Law from OREA College, Canada [Dec 2014] Real Estate; Contract & Commercial Laws, Acts, Regulations from Kaplan, Australia [Jan 2016] Enrolled to Advanced Diploma of Conveyance, Apply Principles of Professional Practice to Work in the Financial Services Industry, Faculty of Legal, Justice and Police Studies
