Senior Personnel Officer
Ajial Bilingual School
Total years of experience :14 years, 2 Months
Recruitment
• Select and shortlist appropriate resumes for the required positions from approved sources (websites, recruiting agencies, internal database etc).
• Arrange interviews and make any necessary arrangements for pre-employment checks of the prospective candidate.
• Send offer letters and employment contracts to successful applicants.
• Manage regulatory procedures to ensure transfer of residence for the new recruits.
Staff requirements
• Manage staff benefits such as employee information, bank account details, time attendance pattern, salary details, degrees and certificates etc.
• Assist new staff with the school code of conduct, policies / procedures and guidelines, and employment related contract related questions.
Reporting
• Report School management about admin staff absenteeism and tardiness on a daily basis.
• Assist School management in preparing various staff related reports on a quarterly and annual basis.
• Prepare reports for regulator bodies (Ministry of Private Education) by liaising with the Registrar.
• Report the technical and functional matters related to the Personnel department to the Head of Personnel.
Other activities
• Monitor and update the time attendance system with leaves and absenteeism on daily basis.
• Prepare monthly payroll including the summer pay, indemnity and other allowances for all employees.
Record keeping
• Maintain personnel files, using appropriate filing system for Ajial staff members.
• Ensure that all personnel files are maintained in an accurate and up to date manner.
• Maintain the personnel database and prepare reports as required to provide information to School management.
• Recruiting procedure including (advertising - interviewing candidates - determine the salary package- introducing the company policy to new staff - add their files into the system - evaluating quarterly -Investigation with employees if needed - termination - increment )
• Payroll procedure including ( staff attendance, absence & penalties - monthly & daily salaries -leaves - indemnity - end of service - employee’s assets - loan ) Due Unisoft System
• Follow up with our Mandoub with all renewing residency for the employees & all license for the company. Due Unisoft System
• Reporting daily to the company chairman.
• Solving all employees’ problems to feel comfortable with our company and being contacting with them from time to time.
• Writing all official letters and contacting all ministries needed.
• Making all company forms needed such as (Application form - certificate of appreciation- job offer - leave request - payslip - salary certificate … etc.)
• Filing all paper work for all employees and company documents.
• Research and resolve problems, perform scheduled activities, and liaison with service providers.
Responsibilities:
• Handle customer/ applicant queries via email, telephone or direct.
• Follow the procedures required for document scrutiny and collection for visa processing.
• Manage administration and logistics of passport delivery to all concerned units (consulate / applicant / logistics company .. etc)
• Complete the data entry of the applications accepted.
• Promote and sell optional services.
• Maintain and record all application data.
• Conducting Biometrics ( finger prints & live Photographs ) for applicants.
• Handling of Customer Complaints and feedback.
• Ensuring the quality of commitment to customer satisfaction.
• Work closely with the team to ensure cost management of the VAC.
