Executive secretary
Al Jazira Seashore Group
Total years of experience :5 years, 0 Months
Al Jazira Seashore Group trading, contracting & construction - Qatar
Executive secretary 2010-2012
➢ Keep manager's diary of meetings, schedules.
➢ Appointments and travel arrangements for manager and supervisor.
➢ Handles administrative and clerical jobs such as preparing correspondence.
➢ Scheduling of meetings/appointments as required by the Manager.
➢ Organize/coordinate meetings & appointments.
➢ Prepare & draft letters memos and emails.
➢ Maintain electronic and hard copy filing system.
➢ Open, sort and distribute incoming correspondence.
➢ Handle requests for information and data.
➢ Take type and distribute minutes of meetings.
➢ Organize and monitor documents filing system.
➢ Arrange and monitor office supplies requirements.
➢ Coordinate maintenance of office equipment
➢ Handle incoming mail and other material.
➢ Fax/scan documents as necessary.
Secretary 2009-2010
➢ Receive and connect telephone calls to and from the concern staff/personnel.
➢ Record and encodes all the calls of the clients of the day.
➢ Record daily attendance of labours from the project site.
➢ Prepare outgoing correspondence, memos etc.
➢ Send outgoing letters & enquiries.
➢ Arrange schedule of meetings, appointments etc.
➢ Fax enquiries & order confirmation.
➢ Receive delivery notes & invoices.
➢ Organize documents, records & filing system.
➢ Responsible in controlling stationery supplies.
Bookland bookshop (Beirut)
Keep manager’s diary of meetings, schedules.
Appointments and travel arrangements for manager and supervisor.
Handles administrative and clerical jobs such as preparing correspondence.
Scheduling of meetings/appointments as required by the Manager.
Organize/coordinate meetings & appointments.
Prepare & draft letters memos and emails.
Maintain electronic and hard copy filing system.
Open, sort and distribute incoming correspondence.
Handle requests for information and data.
Take type and distribute minutes of meetings.
➢ Antonine College (College des Peres Antonins) ➢ Baccalaureate in economic science (SE) ➢ Sidani academy ➢ IATA and Reservation (ticketing)