Assistant Operation Manager
JPS for Petroleum Services
Total years of experience :14 years, 7 Months
1. Handle all correspondences between us & our clients.
2. Receive and Respond to RFQ (Request for Quotation).
3. Prepare & Establish quotations (domestic and international Customer).
4. Acknowledge receiving the customer PO’s.
5. Negotiate prices and establish contracts with Customers
6. Receive, Evaluate, Execute & follow up on tenders received by the firm.
7. Evaluate quotations received from Suppliers (prices offered, delivery schedule presented & payment term provided)
8. Implement a regular general cost and market analysis for our supplied products to help in our pricing methods
9. Cooperate in setting the products pricing in accordance to the product terms (product cost+ freight cost+ Profit or margin).
10. Manage, prepare, Revise, Edit all shipping documents (shipping invoice, Packing list, B/L, certificate of chamber of Commerce, COO, COA, SGS certificate, export permission….etc) in accordance to each country customs & regulations rules.
11. Communicate with the freight forwarding agencies in the deliveries and shipments to assure an effective follow up in getting an accurate data of delivery for reporting it to the clients.
12. Assure that all deliveries reached the customer and obtain the proof of delivery (delivery ticket).
13. Send instructions to Issue outgoing invoices (customer invoices) to the financial Dept and transmit a regular report to the collection department for the due invoices.
14. Conduct meetings, prepare, present reports, establish business plans, performance objectives and report performance against plan and business objectives.
15. Monitor and report on activities and provide relevant management information
16. Maintain electronic filing and record-keeping systems for the operation.
Secondary Responsibilities
1. Write related Business scripts on the company Website
1. Teach communicative English to adult students at the hotels (First Mission was at Helton Ramses Hotel it took 6 months and now proceeding on Grand Hyatt Cairo).
2. Coordinate assessment, registration, and testing activities for all incoming students.
3. Asses and prepare the profiles of the nominated candidates (documentary and electronically).
4. Provide individual and group counseling with primary focus on self-esteem enhancement.
5. Coordinate presentations and demonstrations as part of the teaching curriculum.
6. Implement the training process by using the highest and the most effective techniques in teaching, by the guidance of AMIDEAST Association.
7. Develop and improve the abilities of the candidates in communication (verbally and morally) with foreigners in hospitality field.
8. Evaluate the candidates’ performance through out the program.
9. Report and submit the candidates’ achievements to AMIDEAST & the Ministry
1. Record vacations and misconduct.
2. Write contracts (new contracts for new employees & renew contracts for current employees).
3. Prepare annual & social raises.
4. Prepare performance indicator for the whole organization (every 6 months).
5. Evaluate satisfaction survey (for the employees).
6. Attend interviews.
Studied all commerce subjects ( Administration, Human Resources, Economics, foreign trade and political since) focusing more on Accounting topics like ( cost Accounting, Auditing, Managerial Accounting and banking) -13 subject per year.
Studied all the general subjects in English as a first language