Logistics Coordinator & Administration Executive
Obegi Home LLC
مجموع سنوات الخبرة :17 years, 6 أشهر
• Experience in shipping / Logistics / Inventory / Procurement / Documentation functions.
• Administration functions of the whole office including petty cash management, arrange meetings/ appointments, filing of documents, updating MIS, supervision of workers, maintaining office inventories and also responsible for Air ticket bookings, Hotel bookings etc. for MD.
• Preparation of LPO's, place orders and confirm the payments with suppliers. Preparing Delivery note, Invoice & other import documents related to customers.
• Ensures that goods are shipped in the most timely and efficient manner according to documented processes, including planning the transportation route and payload, selecting the mode of transportation, tendering the order for transportation, and tracking the shipment from pick up through delivery all the while targeting cost reduction, freight savings, service and contractual requirements.
• Getting the proforma invoice signed from Sales and management and confirming the proforma Invoice with the supplier.
• Full responsibility for placing all fabric orders for furniture's and Curtain projects and coordinating with the suppliers to deliver the fabrics at the specific time.
• Preparing documents for MAKKASSA stamping for exportation of goods to avoid double customs duty.
• Assisting in preparing the ready order list to be shipped from US, Italy etc and coordinating with the forwarder to arrange the shipment and coordinating with supplier regarding the forwarder details.
• Assistance in provision of logistics support to other staff by arranging land and air-travel including arrangement of security clearance for daily/weekly missions.
• Monitoring cargo movement through the tracking system.
• Confirming the ETA of the shipments with sales to inform the delivery to the client, with accounts to receive the balance payment and with warehouse to arrange and organize the delivery of the container at the warehouse.
• Arranges transportation and forwarding services for all orders to ensure material is delivered as per schedule.
• Liaises with custom brokers for updated reporting procedures and valuations
• Prepare and update monthly logistics, schedule to assure deliveries to production locations. Coordinate product delivery schedules with customers.
• Codes, and prepares proper paperwork for billing and authorization of a variety of invoices per defined processes.
• Verifies inventory locations and availability for shipment against requirements specified in purchase orders.
• Coordinating with HR for Visa processing / Ticket booking for workers
Provide Executive level Administrative support & Secretarial support to the Managing Director with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.
Responsible for handling Accounts payable and receivable transactions, responsible for supporting Accounts Manager in his works.
Approval Authority of Invoices and posting vouchers and Coordination with Accounts on payments collected and outstanding payments from the customer.
Approval Authority of Pending sales order, Free stock available, Invoice submittal and payment follow ups & Coordination with Sales Engineers on Item sales.
Coordinate with various staff for operational support activities of the unit; serve as a liaison between departments and operating units in the resolution of day-to-day administrative and operational problems.
Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also include travel and lodging arrangements.
Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.
Organized and maintained file correspondence, systems and other essential records.
Preparing Delivery note, Invoice & other import documents related to customers. Maintaining Account statement for all customers and sending on monthly basis to all customers.
Notifying store regarding pending sales order, stock requirements & Delivery schedules. Maintain files for monthly stock report, signed delivery order, purchase order, Purchase Invoice & GRV.
Establish and maintain logs, filing, and recordkeeping systems and ensure that all records are complete, accurate and up-to-date.
Maintain paper work before and at the conclusion of audit process.
Provide Executive level Administrative support & Secretarial support to the Managing Director with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also include travel and lodging arrangements.Establish and maintain logs, filing, and recordkeeping systems and ensure that all records are complete, accurate and up-to-date.
Maintain paper work before and at the conclusion of audit process.
Presented a thesis on “Biology of Bioremediation microbes used in Biotechnology” in University level and achieved the first grade.