Sr. Document Controller and Secretary
Western Bainoona Group
Total years of experience :19 years, 1 Months
RTA Projects - Various Improvements & Implementing Quick Wins
Working as Sr. Document controller and Secretary at the current Infra projects of RTA Dubai. Fully responsibility of Documentation teams as well as office Administrations at the project. Provide system reports, maintain and update /distribute of concerned documents. Responsible for organization and coordination of all relevant & technical documents. Respectively handling the Software provided by the Client for the documentation works as well as Managing Contractor’s documentation records. Dealing with contractors for general office requirements, Monitoring of office supplies and equipment. Prepare monthly reports & invoices to the Client. Prepare Minutes of Meetings. Ensuring quality formats being used adequately for correspondences, transmittals to Clients, contractors and other Service Authorities. Maintaining systematic Log and File system/records.
Working as Document controller and Secretary at the current projects, under Management supervision performing wide responsible of Documentation and Secretarial duties, and activities of the assigned project. Provide system reports, maintain and update /distribute of concerned documents. Responsible for organization and coordination of all relevant & technical documents. Respectively handling the Software provided by the Client for the documentation works as well as Managing Contractor’s documentation records. Dealing with contractors for general office requirements, Monitoring of office supplies and equipment. Prepare monthly reports & invoices to the Client. Prepare Minutes of Meetings. Ensuring quality formats being used adequately for correspondences, transmittals to Clients, contractors and other Service Authorities. Maintaining systematic Log and File system/records.
Executed to Handle all Project NOC works with Service Authorities. Self‐letter drafting,
submissions and log maintaining. Responsible for receiving, circulating and recording all
incoming and outgoing faxes, emails and hand deliveries. Prepare and arrange
inspections with consultant / clients. Ensuring all correspondences regarding contractual
matters is forwarded to the CM & GM. Bring up quality forms, checklists as and when
needed in coordination with QA/QC Engineer for technical aspects. Maintain
documentation for projects under taken by Contracting Division making in use the
project numbering system for easy traceability and proper filing (soft and hard copy).
Responsible in handling site incoming and outgoing correspondences. Organizing and
Taking dictation in shorthand and drafting, typing letters, internal memos and various
correspondences, etc. Preparing Daily & Weekly Site Report. Answers/transfer
telephone calls and relay messages to concerned personnel. In ‐ charge in handling Petty
Cash for Site Expenses. Also executed as Front Desk Officer at Head Office.
Involved all concerned works related to Documentations / Secretarial and administration works for projects and
departments. Letter drafting to the Clients, Service Authorities, Consultants, Suppliers, Subcontractors and projects
related works etc… Organizing tender documents, Minutes of Meetings & other submission documents such as drawing,
Materials, Method statement, RFI etc... Handling all NOC’s /online works related to the project works. Deep dealing and
coordination with reputed organizations. Operating “Laser fiche” for the documentation works. Also executed as Front
Executed as project Document controller and Secretary based in Projects and departments. Prepare contractor’s submittals such as Letters, Drawings, RFI, Material, Method statement, report, prequalification, Certification, Site inspections & MEP works and Supervision Consultant’s Instructions, Calculations, Project Manager Instructions, MOM, Tenancy Handover Documents etc… as per project requirements. Maintain proper file records. Attending Meeting to prepare Minutes of Meetings. Also Handling HRMS software to monitor Manpower Records / Employees details.
Generate the various document control reports as required. Preparing monthly and weekly reports. Analyzing Payment Certificates and also maintain the corresponding registers. Maintaining an excellent filing structure for the easy tracking of documents. Control incoming and outgoing correspondence in proper logging system. Giving technical support for all team members. Distinguished efforts towards handling the documents of project. Analyzing the track data to ensure further quality of work. Monitoring of various process parameters of the plant and maintain the enhancements related to the operation. Accountable for monitoring and conducting productive, preventive and breakdown maintenance of plant related equipment. Actively involved in generating periodic reports to provide information on Overall Machine Efficiency, Machine Breakdown, Utilities Efficiency and Spares Management. Ensuring smooth functioning of utilities like Tower crane, vehicles etc. Proved instrumental in maintaining safe and healthy work environment by adopting safety practices and meeting statutory requirements. Involved in planning and procuring spares with a focus on maintaining quality and achieving cost reduction. Monitoring of equipment worked hours and fuel consumption and to prepare summary for monthly report, Prepare summary for fuel and lube oil consumption.
EDUCATION