Procurement Assistant (Buyer)
Abu Dhabi Gas Liquefaction Compant Ltd.
Total years of experience :17 years, 2 Months
PROCUREMENT - Prepare RFQs against purchase requisitions, make comparative statements and placement of purchase orders thru SAP MM on ADGAS’ registered vendors and OEM for all the LNG trains for various on Mechanical, Electrical & Instrumentation items and Industrial & Lab Chemicals etc. for Maintenance, Projects, Operations departments.
The job involves timely supply of materials for Shutdown (Turnaround) requirements as per stipulated turnaround schedules which includes handling enquiries for inspection and repair of Gas and Steam turbine rotors and diaphragms & Compressor rotors to OEM facilities which require export and re-import after repairs.
Evaluation of Bids on techno-commercial (Compliance to Specification, Quality, Price, Service support, Reliability, History etc.) and thus verifying the estimated value with the information of offered lowest value on the Stock & Direct charge Materials.
Negotiate and arrive at the best possible price with the lowest bidder in line with laid down company purchasing terms in conjunction with senior management as well as other relevant departments ensuring maximum benefit to the company and thus considerable savings is achieved.
Formulating suitable tendering strategy depending upon the scope, value, type and time schedule.
Place purchase orders on Vital / Urgent (Direct & Stock) material requirements raised from plant (Originators) and Inventory Department (stock items) for immediate and effective procurement of materials to meet the operational requirements in minimum possible time with delivery improvement.
Build relationships with competent & reliable suppliers in order to leverage in securing high quality, cost effective and timely delivery which meets ADGAS requirements and expectations.
Identify and carry out the frame work LTA price agreement for the regular moving stock items with the vendors with short lead time delivery.
Interacting with vendors and end user departments to coordinate, facilitate, and resolve day to day procurement issue.
Continuously evaluating existing suppliers to convert single source/OEM to multi or open source/brand based on the approval from concerned authorities within the stipulated guidelines of the company.
Liaise for TPI Inspection with the appointed inspectors for the FAT (Factory acceptance test) for the fabrication of equipments in conjunction with the vendors upon issuing of purchase orders.
Ensuring compliance with Safety, Health and Environment Management System thus allowing for safe, efficient operations
Expediting with Vendors for time bound delivery of the materials to meet the Plant's Critical, Vital & Urgent requirements to avoid any unforeseen plant shutdown.
LOGISTICS - Negotiating with Logistics providers and Freight Forwarders to achieve seamless and cost effective movement of shipments (LCL, Break Bulk & FCL) by Ocean and Air by providing required customs clearance/documents to ensure timely delivery from supplier’s warehouse both locally and overseas to the company’s Abu Dhabi warehouse.
Handled the project cargo by Air freight from Europe for the Offshore Associated Gas Project dry gas seal upgrade.
Scheduled the deliverable for the Integrated Gas Development project (IGD) to meet the project centric requirements in a timely manner.
Carry out freight consolidation, cost analysis and scheduling.
Tracking shipments to ensure they arrive on time and shipment delivery processes adhere to any pertinent regulations.
Carry out legalization process of original shipping documents at the Abu Dhabi Chamber of Commerce for Certificate of Origin for export shipments (LCL & FCL consignments) to original equipment manufacturer (OEM) facilities.
Provide all related documents/details to the concerned ADGAS department for Insurance coverage against all risks
Liaise with Stores & Suppliers to resolve to complete the delivery discrepancy on received materials and OSD (Overage, Shortage, Damage) on a time bound schedule.
Core competence in procurement, vendor development, Vendor Management & Materials Quality & handling logistics related formalities and documents.
Experience in development of sourcing strategies, vendor identification, development and analytical assessment of vendor's performance & capabilities to strengthen supply chain effectiveness.
Formal processes like sending enquiries(RFQs), receiving quotations, negotiating with potential suppliers, confirmation of offers and placement of orders for procuring of Oilfield equipment such as Drill pipes, Drill Collars, Mud Pump, Handling Tools, Top Drive System, BOP & Spares etc.)and finally dispatch to respective destinations for 1500HP & 2600HP Land Drilling Rigs and for replenishment purposes.
Preparing shipping documents and carrying out legalization of documents at Dubai Chamber of Commerce and endorsement from the department of Consular Affairs.
Prepares manifest to clear the cargo from air / sea ports from customs and arrange transportation for delivery of materials to respective final destination where the projects held.
Maintaining the inventory in Inventory Management System using Oracle 10g (IMS) periodically.
Responsible for preparing regional reports, selecting tools and procedures for planning and replenishment.
Delivering of equipment, spares or consumables to the end users in right quantity with quality at right time to avoid /minimize delays while keeping the stock level as minimum as possible. Negotiate global price and supply agreements that lower both cost and risk, drive the implementation to those agreements regionally, and support the implementation for supply originating within all global regions.
The aforesaid course comprises of Purchasing Management, Inventory Management, Stores & Transportation Management.