Office Manager & Logistic Coordinator
AL NASR MIDDLE EAST GEN. CONT EST
Total des années d'expérience :22 years, 6 Mois
Maintain office services:
Design and implement office policies, Establish standards and procedures, Establish standards and procedures, Organize office operations and procedures, Supervise office staff, Monitor and record long distance phone calls, Review and approve supply requisitions, Maintain office equipment, Liaise with other agencies, organizations and groups.
Supervise office staff:
Provide on the job and other training opportunities, Ensure personnel files are up to date and secure, Plan and implement office systems, layout and equipment procurement, Assign and monitor clerical and secretarial functions, Evaluate staff performance, Coaching and disciplining staff.
Logistic:
Utilize various transportation provider software systems, to facilitate material movement planning and scheduling.
Prepare and update monthly logistics, schedule to assure deliveries to production locations. Coordinate product delivery schedules with customers.
Coordinate daily activity to track location and movement of inventory finished goods and raw materials via rail cars, barges, and trucks. Provide reports to internal and external customers as required.
Administrative Management Tasks:
Managed and arranged for all Administrative and Contractual issues related to the client and the Consultant (Tender documents, Progress payment certificate, variation orders, extension of time.
Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
Bringing new clients for the company by acting as a high-level sales person.
Developing new business for the company, which in turn would ensure the company’s growth and progress, Introducing the company to new potential clients and ensuring that the company is making adequate profits.
Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
Completes special projects by organizing and coordinating information and requirements, planning, arranging, and meeting schedules; monitoring results.
Improves program and service quality by devising new applications; updating procedures; evaluating system results with users, Followed up with legal firm / lower for all cases related to the company, In charge of the preparation of pre-qualification documents, company’s brochures, meeting potential clients and developers, etc.
Responsible for procurement and purchasing for the projects requirements and Managed and supervised all logistic tasks and store Area.
Office Management Tasks:
Design and implement office policies, Establish standards and procedures, Supervise office staff, Control correspondences, Assign and monitor clerical and secretarial functions.
Organize office operations and procedures, Review and approve supply requisitions, Monitor and record long distance phone calls, Update organizational memberships, Maintain office equipment, Recruit and select office staff
Liaise with other agencies, organizations and groups, Orient and train employees, Evaluate staff performance, Provide on the job and other training opportunities, Coaching and disciplining staff.
• Ensure filing systems are maintained and up to date, Ensure protection and security of files and records.
Transfer and dispose records according to retention schedules and policies.
•Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
•Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
•Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
•Assisted with provisional acceptance certificates, final acceptance certificates, etc.
•Controlled payments preparation and follow-up
•Served as Logistic controller
•Cable of managing multiple tasks simultaneously and meeting tight timelines.
•Liaised and conferred with shipping companies & Production controller, coordinated meetings, events and conference calls including the hiring of catering services and arrangement of meeting space. Handle office cash receipts and petty cash drawer, maintained and organized staff calendar / reminder system, prepared company literature, documentation, expense reports, presentations and any press release.
•Manage the equipment’s usage, maintenance, modification and ensure efficient collaboration and co-ordination between relevant departments including procurement, distribution and management.
Under processes
my all Experience in construction company as an administration works