Sayed Sheraz Ali Shah

i. HR Manual - Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures in light of law of the land.
ii. Job Descriptions - Maintains the work structure by updating job requirements and job descriptions for all positions.
iii. Recruitment & Selections - Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling Head of Departments / Managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
iv. Staff Orientation - Organize new staff orientation and refreshers for existing staff.
v. Payroll, Compensation & Benefits Surveys - Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
vi. Performance Reviews - Ensures planning, monitoring, and appraisal of employee work results by training HoD’s / Managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
vii. Legal Compliance - Ensures legal compliance by monitoring and implementing applicable human resource legal government requirements; conducting investigations; maintaining records; representing the organization at legal hearings.
viii. Industrial Relations - Theoretical and working knowledge of industrial relations and at ACL - Wah maintained good relations between Management and plant staff.
ix. HR Records - Ensure all staff / HR records by designing a filing and retrieval system; keeping past and current records in HRIS / Oracle / SAP systems.
x. HR Audits - Facilitated HR & Admin internal and external audits.
xi. Staff Capacity Building and Succession planning- Maintains professional and technical knowledge by attending capacity building workshops; reviewing professional publications; establishing personal networks; participating in professional HR forums / societies. With consultation of management, developed succession planing charts of the organization, Develop, implement, and monitor training programs within an organization.Prepare and implement training budget, Evaluate needs of company and plan training programs accordingly.Provide companies with classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.Plan the implementation and facilitation of activities and events, budget spending, material production and distribution, and other resources to ensure that operations are managed within authorized budgets.Assist with the development of strategic plans.
xii. HR General - Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
xiii. HR Team - Completes human resource operational requirements by scheduling and assigning employees; following up on their work results.
xiv. Grievance Management - Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.

 Working on policy formulation in light of labor laws of Afghanistan and staff orientation.
Training all the Head of Department for preparation of Job Descriptions
Planning recruitment, training, human resource development in the period, quarter, and month.
Develop professional development programs for company employees.
Develop, implement, and monitor training programs within an organization.
Assist with the development of strategic plans.
Create testing and evaluation processes.
Prepare and implement training budget.
Develop policies and promotion of replacement.
Provide companies with classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.
Provide logistical support, course development, delivery, evaluation, process measurements, and cost management.
Preparation of budget personnel.
Preparation of Company legal contracts and agreements.
Planning of human resources to better service for business and production strategy of the company.
Building regulations salary bonus, and incentives - stimulate employees to work, made the regime for workers and introduce employee of the month schemes.
Organize and perform work according to administrative duties and functions as required by the Management of AGC.
Building regulations, planning related to the use of property, equipment Company.
Construction plan and organize and supervise the implementation of an order from the computer, labor safety, labor hygiene and fire prevention.
Research, compile and browse the regulations applicable in the company, build the organizational structure of the company - parts and organizational performance. Proposed organizational structure, the computer's operating companies. Building a system of regulations, procedures and regulations for the company and monitoring the observance of the rules.
To advise the Directorate building in an organized and strategic apparatus organization and operation of the company.
To advise the Management proposals to handle the problem areas of Organization and Administrative-HR.
To advise the Management on building organizational structure and administration of the company.
To advise the Management on capacity building recruitment in the company.
To advise the Management on building plans for salaries, bonuses and welfare regimes for laborers.
Managing staff travel within Afghanistan and abroad.
To advise the Management on the administrative work of the company.
Support Division in the management of personnel and a bridge between the Management and Workers in the company. Support for the relevant parts of the training staff, the way recruitment ... Supporting components related administrative work.
Supervise the work of Public Relation Department (PR) for expat visa process, Custom clearance of Company imported machines, vehicle registration and road permit.
Supervise and strategize the Security of AGC Company.
Supervise the support staff (Cleaners, Cooks & Gardeners).
Supervising staff guesthouse facilities.

 Identify weaknesses in current HR systems. Advise supervisor on outstanding issues and assist in designing and implementing, as required.
 Supervise and provide on job technical assistance to HR staff at Islamabad office and provide technical assistance to all field and project offices in country.
 Conduct periodic visits to all field offices to ensure implementation of National Staff Policy Handbook and review practices and make recommendations where necessary.
 Responsible for supervising the maintenance of personnel files for all staff - including recruitment documents, CVs, valid contracts, PAFs, timesheets, employee data sheets, disciplinary papers and performance evaluations:
 Ensure the recruitment of national staff adheres to the standing Recruiting Policies and Procedures of MC Pakistan.
 Ensure participation of HR Department in interviews for new staff
 Ensure Salaries and benefits adhere to Mercy Corps salary scales and standing protocols:
 Conducts wage surveys within labor market to determine competitive wage rate.
 Ensure Mercy Corps Pakistan personnel policies strictly adhere to Pakistan labour law as applicable. This includes payment of appropriate taxes, benefits etc.
 Ensure HR Database software is in place and implemented
 Maintain a tracking system for all types of leave of all employees
 Generate monthly and quarterly reports related HR
 Ensure that employee performance evaluations are completed as scheduled
 Develop and share staff capacity development plans and recommend training's to program and operations directors
Staff Capacity Building and Succession planning- Maintains professional and technical knowledge by attending capacity building workshops; reviewing professional publications; establishing personal networks; participating in professional HR forums / societies. With consultation of management, developed succession planing charts of the organization, Develop, implement, and monitor training programs within an organization.Prepare and implement training budget, Evaluate needs of company and plan training programs accordingly.Provide companies with classroom training, demonstrations, on-the-job training, meetings, conferences, and workshops.Plan the implementation and facilitation of activities and events, budget spending, material production and distribution, and other resources to ensure that operations are managed within authorized budgets.Assist with the development of strategic plans.
 Ensure that all national staff have an up-to-date relevant job description
 Oversee the monthly procedure of timesheets for all staff including collection, review and compilation into payroll; train new staff on timesheet procedure
 Process monthly payroll in conjunction with finance and ensure payroll is delivered in a timely manner to all field offices
 Assist with operational budget for staff coverage as requested
 Responsible for the orientation of all new national staff on Mercy Corps Pakistan systems, policies and procedures
 Ensure all new staff receives copies of the Pakistan National Staff Policy Handbook and are alerted to benefits. Continue with support and advice on policies, as required
 Advise staff on disciplinary procedures
 Advise staff (national and international) on raise policies and procedures
 Assist in conducting or arranging trainings and/or other human resource development activities
 Oversee the clearance of departing/terminated employees, as per MC Pakistan policies and procedures
 Participate in disciplinary, hiring and termination meetings with program/operations staff upon request
 Maintain confidentiality of all national staff personnel issues including disciplinary procedures and contracts/ pay rates
 Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

 Advise senior management on HR policy matters and recommend needed changes
 To assist the Administrator in organizational planning, job design, and utilization of staff resources.
 Oversee development of an efficient and user friendly payroll
 Human Resource budgeting in line with the programme and organizational needs.
 Plan and organize recruitment/selection of employees to fulfill the staffing needs of different departments.
 Formulation of HR Policies, and their implementation.
 Updating the HR manual from time to time.
 As per the programme requirements, assess the training and development needs of staff and organize trainings
 In coordination with Managers, plan performance appraisal of staff and ensures that it is done in time
 Over see and support the HR Officer in day to day HR operations such as staff attendance, leave records, medical bills and its payments, maintaining/updating employee record etc.
 Preparation of HR section’s monthly reports.
 Develop, update and maintain filing system of all the personnel working with Cordaid, Pakistan
 To manage Insurance policies for the program staff and provide updated information to the insurance company on the new staff members and leavers
 Coordinate grievance management and disciplinary proceedings as per the HR policy of the organization
 Resolve all issues that arise pertaining to HR management and development
 Guide the HR Officer in managing HR issues arising in the field offices
 Spend at least 20% of time in the field
 Represent the Programme at inter-agency and other HR-related meetings, as required.
 To cooperate with and facilitate all staff as per the organisational policies.
 On behalf of Cordaid, Pakistan, carry out other necessary tasks as assigned by the management.

HR Responsibilities:
 Facilitated staff on interpretation and application of policies and procedures and on other HR related matters in line with local labor laws and Donor requirements.
 Ensure that all personnel records are properly maintained and are up to date.
 Manage future job analysis and preparation of Job Description / Specification with department supervisors. Discuss and plan HR Budgets.
 Monitor and Evaluate recruitment and placement related activities; while ensuring adherence to policies and procedures.
 Liaise with Finance section and provide timely information for the disbursement of salaries and allowances of staff.
 Plan and develop orientation materials and ensure that new employees are properly oriented.
 Ensure the maintenance of staff leave records.
 Monitor staff benefits and coordinate paper work relating to Health Insurance and EOBI of staff.
 Assist supervision and staff with understanding and using the Performance Appraisal System.
 Monitor and advice on disciplinary matters in accordance with established policies and procedures, mediate conflict, grievances and harassment cases.

Admin Responsibilities:
 Ensure all relevant repair and maintenance jobs are completed up to the given standards and with proper documentation.
 Prepare and monitor all lease agreements, Janitorial contract and other relevant records and liaison with concerned entities.
 Reservation of rooms / accommodation for our business visitors (Expat’s / local) staff members.
 Processing of visa’s and air tickets for international staff members / consultants.
 Ensure that all utility bills are paid well in time.
 Supervise the record keeping and up to date records of vehicles road tax, insurance expiry dates and other relevant taxes.
 Supervise the work of admin staff for the efficient working of the department.
 Ensure proper functioning of transport fleet and preparation of vehicle reports.
 Verify overtime claims and travel expenses of admin staff.
 Maintain petty cash for office routine expenses.

 Provide support to managers and staff on interpretation and application of policies and procedures and on other HR related matters in line with local labor laws and Donor requirements.
 Ensure all personnel records are properly maintained and are up to date and maintain HRIS.
 Manage future job analysis and preparation of Job Description / Specification with department supervisors. Discuss and plan HR Budgets with sector heads / program managers.
 Monitor and Evaluate recruitment and placement related activities of the Improved Child Health FATA / FR’s Project office while ensuring adherence to policies and procedures.
 Liaise with Finance section and provide timely information to Finance for the disbursement of salaries and allowances of staff.
 Plan and develop orientation materials and ensure that new employees are properly oriented.
 Ensure the maintenance of staff leave records according to Save Children US leave and benefit policy.
 Monitor staff benefits and coordinate paper work relating to Health Insurance and EOBI of staff.
 Plan and identify Staff Development and Career Management needs and develop Training and Development programs to enhance staff effectiveness.
 Assist supervision and staff with understanding and using the Performance Appraisal System.
 Monitor and advice on disciplinary matters in accordance with established policies and procedures, mediate conflict, grievances and harassment cases.
Additional Responsibilities:
 Second security focal person.
 An active member of ICHP FATA procurement committee.

HR Responsibilities:
Handling advertisement administration.
Handling short listing of candidates.
Conducting tests / interviews for various positions.
Orientation of newly hired employees.
Processing of Confirmation cases.
Processing of promotion related case.
Processing of annual increments related case.
Handling and updating personnel files.
Service Rules - Maintenance
Organizational Organogram.
HR policies.
Handling labor laws related cases.
Handling of social security cases.
Handling of EOBI related cases.
Conducting of disciplinary inquiries and processing of disciplinary actions.
Handling of service awards cases i.e. Long Service Award and Appreciation Awards.
Updating of salaries record.
Maintain staff attendance and leaves record through time attendance machine.
Assists in the training and follow up of Performance Management process.
Facilitate the staff and management in the Performance Appraisal process.
Handling Managing Director’s Fund cases in light of the MD’s Fund policy.
Processing of employees hospitalization cases.
Provide advice and support to staff on human resources related matters.

Admin & Logistics Responsibilities:
Ensure all relevant repair and maintenance jobs are completed up to the given standards and with proper documentation.
Prepare and monitor all lease agreements, Janitorial contract and other relevant records and liaison with concerned entities.
Arrangement of visas, accommodation and travel handbook for out side country visits of MD AWT and MD ACL Wah
Ensure that all utility bills are paid well in time.
Supervise the record keeping and up to date records of vehicles road tax, insurance expiry dates and other relevant taxes.
Supervise the work of admin staff for the efficient working of the department.
Ensure proper functioning of transport fleet and preparation of vehicle reports.

 To collect accurate community data for the introduction of the program.
 Introduction of the program to the general community.
 To identify needy and beneficiaries for the program.
 Assist the field staff in recoveries
 Trying and adopting new methods and techniques of monthly disbursement and recoveries.
 Record Keeping
 Orientation for new hired employ