Human Resources Specialist
Hemaya Security Services Co.
Total des années d'expérience :19 years, 1 Mois
Key Responsibilities:
• Maintain and verify employee master data records using SAP-HCM transaction codes and customized reports.
• Supervision of attendance and leave management of employees, it’s updating and record keeping.
• Maintain employee payroll master data and communicate to relevant units in case of errors and inconsistencies in audit reports.
• Handling promotions, up gradations, transfers, performance appraisals, end of service process and exit interviews.
• Analyze costing, utilization and funding models to provide competitive plans to organizations and recommend new and/or improved employee benefit plans and cost-saving measures.
• Design compensation programs and eligibilities of the full range of employee benefit programs, including base salary models, incentive programs and allowances, based on the approved grading structure including retirement, reimbursements, and allowances.
• Responsible for coordination between Payroll and Human Resources, to ensure proper flow and maintenance of employee data.
• Schedule payroll operations by reviewing and obtaining proper approval in coordination with Finance department.
• Work closely with payroll accountants in processing payroll by established deadlines.
• Review and ensure accuracy of approved advances, loans, deductions and overtime claims.
• Prepare month-end journals and reporting integrating to the financial system (including preparation/distribution of detailed reports related to expense claims, overtime, leave balances, head count, and other month end reports as required).
• Address employee's pay-related concerns.
• Review and respond to queries based on compensation and benefits, and payroll policies; escalate to Head of Personnel Administration when needed.
• Provide statistical reports to decision makers as required.
• Managing air ticket reservations required for staffs traveling abroad for leaves, training courses, seminars, recruitments, interview or other purposes.
• Maintaining and updating a ticketing database with full track of staffs and their travel records.
• Coordinating with the Insurance Companies on time to time additions, deletions of staffs and reimbursements of invoices for the staffs.
• Maintaining and updating insurance database.
• Answer and screen incoming telephone calls for staffs queries related to salary, insurance, ticketing and clearance.
• Verification of salary certificates, internal memos and other official documents as required.
• Assist HR Manager with general duties as may be requested.
• Contribute to the excellence of service delivery and internal/external clients in order to achieve Hemaya’s overall mission.
Job responsibilities included:
• Organize and maintain the office filing system, file nominated correspondence and other records.
• Review all incoming correspondence and ensure relevant parties are in receipt.
• Collate all invoices/receipts etc. and check for correct job/cost codes prior to entry into accounts system & /or payment.
• Handling daily accounting duties including petty cash.
• Collection and entry of all site personnel time sheets.
• Maintain the supplier and subcontractor registers and records in an up-to-date condition.
• Maintain the tool and equipment registers.
• Ensure all tools & equipment undergo regular & correct maintenance, calibration, meter readings etc.
• Conduct supplier and subcontractor research, compiling and typing draft reports.
• Order and maintain office supplies, and arrange for equipment maintenance.
• Liaise with subcontractors during tender period to ensure timely submissions.
• Assist project managers as requested in the sourcing of materials and prices for relevant projects.
• Maintain and up-date supplier product folders, files and price lists.
• Maintain petty cash of both office and site files for all individual projects.
• Assist project managers with general duties as may be requested.
• Assist management staff in preparing outgoing mail and correspondence, including email and faxes in English and Arabic as required.
Job responsibilities included:
• Administer, supervise, direct and control the office administration.
• Handling customer queries.
• Compiling daily reports.
• Personal assistance to the general manager.
• Handling daily accounting duties including petty cash.
• Handling payroll and office correspondence and carry out day to day operations.
• Managing all other administrative duties for the office team and various other clerical duties such as filing and data entry.
Job responsibilities included:
• Independent office correspondence.
• Dealing with accounts and handling cash inflows.
• Drafting letters and documents.
• Attending telephone calls.
• Faxing, preparing time sheets, filing papers and documents etc.
• Carry out day to day operations.
• Various other clerical duties including data entry
• Personal assistance to the general manager.
• Handling customer queries.