Purchase Supervisor -(Inventory Control & Procurement Division)
Hassan Abul Co, Kuwait
Total years of experience :32 years, 2 Months
Manage the procurement plans and ensure the total inventory and purchases is within allocated financial budget.
Develop the existing procurement process to reduce cost and ensure materials are procured as per the set procedures.
Negotiate with suppliers for the best trade terms, especially payment / delivery terms and improve the supply chain efficiency.
Negotiate with new suppliers for trade of new product and generate reports to management while the implementation of new products.
Sourcing the products with right quantity at right time, right cost at desired quality.
Order catalogues, samples and technical details of products from supplier.
Plan, execute and finalize purchase orders with suppliers and ensure timely receipt of materials in coordination with shipping department and warehouse.
Maintain record of all outstanding purchase orders with external suppliers and arranges forwarding services to ensure material is delivered as per schedule.
Coordinate with group control, treasury for timely payments, LC establishment and collection of documents.
Coordinate with sales for scheduled customer order ship dates and collection of data's, recommendations from sales team.
Resolve purchase order claims such as defects, shortages and non-conformance to specifications.
Efficiently deal with paper works and records associated with purchase orders as per company norms and procedures.
Inventory planning and management, authorize purchase requisitions; ensure timely forecast and optimal levels of inventory at all times.
Establish and incorporate the best methods for forecasting: statistical models and ERP System tools and recommend adjustments to forecasting measures, inventory targets and reorder quantity based on changes in demand and market trends.
Margin analysis, focus on the best sellers; highlight materials with inferior gross margin and slow moving items.
Prepare and submission of inventory turns and product overview reports.
Maintain product portfolio in coordination with sales team and purchase department. Maintain optimal and accurate inventory levels.
Benchmark the product portfolio and prices with market standards in coordination with sales team.
Evaluate sales forecasts and trends to analyse movement of inventory to facilitate decisions regarding inventory management.
Create product inventory codes in system and categorize products according to their applications. Update all technical information concerning the products in system.
Fix the pricing of inventory in system based on the landed cost of the material and margin of profit with approval from the management.
Download monthly order point review reports, review movement of materials and fix the monthly rates and update system.
Update and maintain lead times and safety stock levels so that inventory is available in optimum quantities.
Prepare purchase requisitions for stock keeping items and special order item.
Check budgetary guidelines and plan orders in coordination with sales team.
Arrange and follow up with central purchase department for purchase order authorizations.
Initiate and follow-up claims of damage/defective, short receipt of products, by informing the details to central purchase and accounts.
Review the demand periodically to classify the slow, dead or fast moving items. Prepare analysis to recommend timely liquidation of discontinued/slow moving products.
Provide required technical information concerning to new products/ materials to the sales team.
Assist sales to effectively display new products in the showroom.
Follow up on expected time of arrival with central purchase / shipping section and update the planned receipt date in system.
Follow up with warehouse for generation of GRN and receipt of materials in system.
Coordinate with accounts for annual stock counts and periodical physical checks to ensure the accuracy of system quantities.
Documentation of the inventory control process and provide inventory overview reports to management.
Preparation Accounts Payable & Cash Payment Voucher with all applicable supporting and arrange payment to suppliers.
Responsible for maintining suppplier account / ledger.
Responsible for accounting and maintaining appropriate records for all cash receipts and payments.
Verify that all supplies have been received as requested and suggest remedial action on all discrepancies.
Prepare monthly reports as required - monthly purchase budget and accounts payable reports.
Responsible other financial functions for the day-to-day operations of the plant office, as required.
Stockroom operations - receipts & issue of material and inventory control.
Generating income and expenditure account, collection and analysis of financial data’s, effective management information, costing and pricing.
Prepare estimated / actual cost of jobs, reconciliation of estimated and actual cost.
Prepare cash flow statement, generate accounts payable and receivables.
Prepare bank reconciliation statements & daily bank summary report listing out all fund receipts and utilization.
Supervises day-to-day store functions and inventory control
Maintain books of accounts up to finalization of accounts, inventory control, cash management, banking and taxation.
Prepare daybook, bank reconciliation; interact with bank for routine work. Handle receipts and issue of material.