Rechel Anne Mamaed

❖ DUAL HAT ROLE, HR DIRECTOR - AUTOMOTIVE AND MANAGING
DIRECTOR - GLOBAL FLEET & REMARKETING|JUNE 2020 - PRESENT
EXECUTIVE ASSISTANT TO HR DIRECTOR AUTOMOTIVE & GROUP SERVICES
MARCH 2015 - MAY 2020
✓ Provide admin support services ensuring efficiency and
effectiveness within the HRD / Managing Director’s Office with
highly confidential to sensitive matter and calendar management
✓ Coordinating the message from the HRD & MD’s Office to its Sr.
Management and team as appropriate.
✓ Prepare agenda and collect materials for meetings, speeches, and
conferences; take minutes, keep records of proceedings and
upload to central repository.
✓ Receive and screen incoming calls and visitors, determining priority
matters, alerting the HRD/ MD accordingly or make referrals to
appropriate channel
✓ Business/Personal Travel arrangements: Visa arrangement, secure
flight & hotel approvals ahead of time for cost savings; securing the
airport transfers and meeting itineraries.
✓ Organize team meetings, team/company events, or customer
events, including preparation, logistics, and follow - up as needed
✓ Onboarding: Coordinate with onboarding team and receive the
items for the new joiners related to my team: Laptop + accessories,
software installation, telephone, lift/door access and parking cards;
Give a brief assistance to the new team members by coordinating
with the IT to give information about the infrastructure - company
phone, Teams, Outlook email, AFG intranet, etc.
✓ Offboarding: Raise the proper cancellation of the assets or transfers
whenever it’s possible to save the cost and coordinate it to the
offboarding and IT to process the fight actions

SECRETARY TO MANAGING DIRECTOR/ OWNER |MAY 2013 - FEBRUARY 2015
HARMAN MIDDLE EAST - JEBEL ALI FREEZONE, DUBAI, UAE WWW.HARMANHOUSE.COM
TYPE OF BUSINESS: RETAIL & DEALER FOR HOME AUDIO, HEADPHONES & EARPHONES, ELECTRONICS
AND APPLIANCES (SAMSUNG, HARMAN KARDON, JBL)
I supported the Managing Director's office with various administrative tasks, handling confidential
matters, organizing meetings, screening correspondence, and preparing travel arrangements.
Additionally, I also played a role in the owner's meetings by collaborating with the vendors and
contractors for the Palm Jumeirah Villa Project showcasing company products and visit the showrooms
across the UAE, addressing employee concerns, and overseeing showroom maintenance.

RECEPTION AND SALES COORDINATOR|NOVEMBER 2012- MARCH 2013
VALCARD FOR MARKETING CO. LLC - TECOM, DUBAI INTERNET CITY, DUBAI, UAE
WWW.THEVALCARD.COM
TYPE OF BUSINESS: LOYALTY CARDS
I managed the front desk, maintained the office supplies and requirements, handled calls, and created
a welcoming atmosphere. Additionally, I worked as a Sales Coordinator by maintaining client
databases, onboarding new retailers, and ensuring smooth communication within the sales team.

-Coordinating between sales department and the management.
-Coordinating between Creative Department and sales department.
-Prepare correspondence, quotations, LPO/ Delivery Order/Invoices/Payment Receipts/Payment Vouchers/Cheques thru Peachtree2012, booking order(Local Newspapers),
-Handling and oversee purchasing tasks such as printing jobs, gift items, event materials, carpenters and exhibitions stands builders, etc..
-Follow up invoices and collection between clients and accounts.
-Handling some account tasks such as petty cash, vendors and customers' ledgers, bank account status.
-Arrange and confirm appointments either manually, telecom or electronically.
-Screen telephone calls and record appointments Coordinate meetings, conferences, travel arrangements
-couriers and PO Box mail and other material by distributing it to the respective person
-prepare and manage electronically credit card payment of Company bills (Salik, Etisalat, Du, SEWA)
-Prepare and manage job posting and set interview schedules.
-Setup and maintain filing system
-Operate office equipment and manage office space
-Greets and announces visitors
-Responsible for arranging tea / coffee for visitors
-Take on other responsibilities as assigned

 Budget and manage revolving fund
 HR duties and responsibilities: assist and maintain Employees Info sheet; Prepare Contracts, Uniforms and other employee's
requirements and benefits.
 Prepare payroll and payments of employees government contribution benefits to SSS, Philhealth and PAG-IBIG
 prepare and manage correspondence, reports and documents
 organize and coordinate meetings, conferences and internal events
 communicate manually and electronically to answer inquiries and provide information
 maintain schedules and calendars
 handle incoming mail and other material
 set up and maintain filing systems
 collate information and maintain databases
 operate office equipment and manage office space
 Greets and announces visitors
 Responsible for arranging tea / coffee for visitors
 Take on other responsibilities as assigned

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