Procurement Executive – Team Leader
Al Futtaim Group Real Estate
Total years of experience :10 years, 3 Months
Ensure the procurement of services and goods are in line with budgets, time and quality requirements
• Execute the centralized procurement activity of the organization by implementing a professional, effective
procurement function based upon agreed organizational process.
• Prepare requests for Information/Proposal/Quotation/ tenders with pertinent specifications, clear terms
and conditions and prepare tender / quotations evaluation reports
• Conduct price analysis commercial evaluation of proposals and tenders in coordination with technical
team.
• Prepare the final recommendations for internal acceptance/endorsement in accordance with the
agreements reached with relevant customers.
• Prepare Contracts, Purchase Orders and Agreements for approval and circulate approved documents to
all stakeholders
• Administer Contracts, Purchase Orders and Agreements from award to completion by applying the
approved P2P process
• Verifying invoices from suppliers in accordance with contract provisions and provide recommendations
for payment in collaboration with the Procurement Manager and the relevant customer.
• Add value at each stage of Procurement function by working cooperatively and jointly to provide quality
service.
• Prepare relevant reports at regular intervals, as agreed with the Procurement Manager, on progress
against the baseline procurement program and supplier service delivery.
• Conduct post evaluation to suppliers per order / contract in coordination with requesting departments.
• Apply the P2P SAP Process for all procurement transactions by creating RFQ/ RFT and POs/Contracts
via SAP system.
• Implement the set administrative, purchasing and clerical procedures to maintain efficiency of the
Procurement function.
• Ensure approvals are obtained in accordance with the relevant policies and the Delegation of Authority
(DOA).
• Manage branch planning and purchasing, along with entire stock inventory
• Analyze requests for new Purchase Requisitions against stock, average sales and requested delivery
time
• Solicits bids, secure quotations from international vendors, analyze bids, perform value and cost analysis
and select products and vendors consistent with existing policies and procedures.
• Perform required SAP entries daily basis(MM)
• Collaborate with suppliers for post-order logistics formalities to ensure on time deliveries
• Monitor orders/contracts for compliance and/or performance; recommend cancellation of
orders/contracts failure to meet specifications
• Manage the performance of Purchasing clerical functions, including routine correspondence, vendor list
preparation, vendor applications and updates, bid and specification preparation, compilation of surplus
equipment lists, and contract and records files maintenance.
• Manage export sugar sales in SAP SD.
• Collaborate with international design companies to produce new retail packaging designs.
• Manage and follow up required international Trademark brand registrations.
• Supervise SAP branch MM/SD users for smooth process and efficient entries in system.(Northern Iraq,
Azerbaijan, Turkey, Russia, Afghanistan, Kazakhstan, Turkmenistan)
• Prepare yearly purchase and shipment budgets as per actual sales quantities and sales targets
• Managed Purchasing Department in absence of Purchasing Manager.
• Established schedules to maintain uniform workload among Purchasing Department employees
• Coordinated day-to-day office functions; supervised and evaluated multiple subordinates.
• Solicited bids, secured quotes, analyzed bids, performed value and cost analysis and selected products.
• Monitored order/contracts for compliance and/or performance.
• Managed the performance of Purchasing clerical functions, including routine correspondence, vendor list
preparation, vendor applications and updates, bid and specification preparation, compilation of surplus equipment lists, and contract and records file maintenance.
• Purchased all international MEP materials required for projects, in compliance with specifications
• Checking subcontractors for material delivery on time.
• Organized and controlled logistics activities for the goods supplied by international vendors
• Prepared reports for budgeting and requested payments for suppliers
• Supervised warehouse staff and planned, controlled, and organized warehouse as per site requirements.
• Purchased international materials required for projects, in compliance with specifications
• Monitored subcontractors for on time material delivery
• Organized and controlled logistics activities for goods supplied by international suppliers
• Traced logistics activities and arranged customs clearance domestic transport
• Supervised warehouse staff and planned, controlled, and organized warehouse as per site requirements.
• Purchased materials required for projects in compliance with project specifications;
• Scheduled and controlled all purchasing activities
• Organized and controlled logistics for the goods supplied by international vendors
• Traced logistics activities and arranged customs clearance domestic transport
-Preparing and controlling the import documents of the shipments and coordinating with customs agency.
-Following the materials delivery schedule from the supplier, arranging domestic transport through loading area for import.
-Updating the status of the shipments on the ERP software.
GPA: 3,35 / 4,00