EXECUTIVE ACCOUNTANT
WEST SPACE INTERNATIONAL TRADING LLC
Total years of experience :7 years, 2 Months
Accounts Receivables:
• Preparing cash / credit invoices in the system for the goods sold as per the company policies
• Receive cash / cheques / PDC’s from the customer’s, account for in the system and issue receipts
• Reconciliation of cash / cheques received at the end of the day.
• Follow up with the customers for the payments.
• Reconciliation of customer accounts.
• Monitor customer account details for non payments, delayed payments and other irregularities.
• Preparing Account Receivables ageing report every month end.
• Raising Accounts Receivable invoices and preparing invoices for payment.
Cash Management and Banking:
• Preparing petty cash vouchers and updating in the system under proper head with necessary approvals.
• Preparing prior approvals for the high value petty cash claims.
• Maintaining Petty Cash register and reimbursements of cash on biweekly basis.
• Preparing deposit slips for the cash and cheques and handing over to PRO to deposit in the bank.
• Updating daily bank deposits in the financial system as per the deposit slips.
• Coordinating with the bank for the issues and resolving them.
• Coordinating with the bank for the return cheques if any and arranging to collect and inform the customers accordingly.
• Preparing cash flow statement on monthly basis.
• Checking bank Accounts daily, entering in the bank book and finalizing whether there are necessary funds for cheque clearance.
• Preparation of monthly bank reconciliation statement for all the bank accounts.
Purchasing and Inventory:
• Arranging for the quotation and preparing the comparative evaluation summary.
• Preparing and placing purchase orders to suppliers as per the company policy
• Preparing Goods Received Note in the system as per delivery note.
• Preparing purchase return document in the system for the goods returned.
Accounts Payables and Invoices:
• Verifying the supplier invoices and updating in the financial systems.
• Processing supplier payments as per the credit terms.
• Coordinating with the supplier for getting the credit note for any damage goods while delivery.
• Releasing the cheques to the supplier and getting the receipts.
• Preparing monthly supplier reconciliation.
• Coordinating with the supplier for issues if any in the invoices.
Miscellaneous:
• Filing of Payment vouchers, Receipt vouchers, Invoices, Purchase orders, Petty cash vouchers, Bank statement and other documents.
• Assisting the auditors in the finalization of accounts.
• Attending calls and Handling administrative activities of office.
• Processing employee salary and payments.
1) Worked for Shams a Hardware Company at Moodbidri as an Accountant from November 2008 to December 2012.
Job Profile: • Independently handled the daily purchase, sales and other day to day transactions of accounts.
• Handling petty cash reimbursements.
• Preparation of monthly bank reconciliation statement.
• Maintaining books of accounts i.e. purchase books, sales books, cash books, bank books.
• Preparing weekly cash report, weekly debtors ageing and creditors ageing.
• Preparing VAT statement.
• Preparation of bank stock statement and salary statement.
• Passing and posting the Journal entries.
• Handling supplier payments.
• Coordinating and helping the auditors during finalization of accounts
2.) Receivable Accounting
• Preparing cash / credit invoices in the system for the goods sold as per the company policies
• Receive cash / cheques / PDC’s from the customer’s, account for in the system and issue receipts
• Reconciliation of cash / cheques received at the end of the day.
• Follow up with the customers for the payments.
• Reconciliation of customer accounts
• Monitor customer account details for non payments, delayed payments and other irregularities
3.) Petty Cash and Banking:
• Preparing petty cash vouchers and updating in the system under proper head with necessary approvals.
• Preparing prior approvals for the high value petty cash claims.
• Maintaining Petty Cash register and reimbursements of cash on biweekly basis.
• Preparing deposit slips for the cash and cheques and handing over to office assistant to deposit in the bank.
• Updating daily bank deposits in the financial system as per the deposit slips.
• Coordinating with the bank for the issues and resolving them.
• Coordinating with the bank for the return cheques if any and arranging to collect and inform the customers accordingly.
• Preparing cash flow statement on a daily basis to have a close watch on company funds.
• Preparation of monthly bank reconciliation statement for all the bank accounts
4.) Purchasing and Inventory:
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Arranging for the quotation and preparing the comparative evaluation summary.
• Preparing and placing purchase orders to suppliers as per the company policy
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• Preparing Goods Received Note in the system as per delivery note.
• Preparing purchase return document in the system for the goods returned.
• Monitoring monthly stock taking as per the company policy.
5.) Supplier Invoices and Payments:
• Verifying the supplier invoices and updating in the financial systems.
• Processing supplier payments as per the credit terms.
• Coordinating with the supplier for getting the credit note for any damage goods while delivery.
• Releasing the cheques to the supplier and getting the receipts.
• Preparing monthly supplier reconciliation.
• Coordinating with the supplier for issues if any in the invoices.
Miscellaneous:
• Filing of payment vouchers, Petty cash vouchers bank statement and other documents.
• Assisting the auditors in the finalization of accounts.
• Attending calls and Handling administrative activities of office.
SSC Rotary English Medium School Moodbidri Karnataka March 2004 65.76